Staff Accountant/Senior Accounts Payable Specialist

Tranzact; Fort Lee (NJ); On-site; USD 55,000 - 85,000; Full time

Job summary

Join a forward-thinking company as a Staff Accountant/Senior Accounts Payable Specialist, where your expertise in accounts payable will shine. This role offers the opportunity to manage vendor relationships, ensure accurate invoice processing, and contribute to financial reporting. You will play a vital role in improving workflows and supporting cross-functional teams. If you have a keen eye for detail and a passion for financial accuracy, this position is perfect for you. Embrace a collaborative environment that values diversity and promotes inclusivity while making a significant impact on the company's financial operations.

Qualifications

• 5+ years of accounts payable experience required.
• Proficiency in Excel, including pivot tables and VLOOKUPs.

Responsibilities

• Process high-volume vendor invoices and maintain vendor relationships.
• Prepare and analyze AP-related financial reports for management.

Skills

Attention to detail

Financial data analysis

Problem-solving

Communication skills

Team collaboration

Time management

Education

Bachelor’s degree in accounting

Tools

Oracle

Excel

Job description

Staff Accountant/Senior Accounts Payable Specialist

Fort Lee, NJ, United States

Job Description

How the Position Works
We are seeking a detail-oriented and experienced Staff Accountant/Senior Accounts Payable Specialist to join our accounting team. The ideal candidate has a strong background in accounts payable functions, with proven ability to manage accurate and timely payment of invoices, maintain vendor relationships, and improve AP workflows. The Senior Accounts Payable Specialist will also play a key role in the monthly closing process and financial reporting.

The specific responsibilities include

1. Review, verify, and process high-volume vendor invoices in accordance with company policies.
2. Maintain strong relationships with vendors, addressing and resolving payment discrepancies, and responding to inquiries promptly.
3. Help to maintain Cash flow file by collecting weekly and monthly cash flow projections by vendor.
4. Manage the vendor onboarding process, ensuring all necessary documentation is collected, and vendors are compliant with company requirements.
5. Accurately assign general ledger codes to invoices, ensuring proper expense classification.
6. Ensure all invoices and payments adhere to the company’s financial controls and approval policies, managing end-to-end approval workflow.
7. Work closely with cross-functional teams (procurement, operations, and finance) to ensure smooth communication and resolution of any invoice discrepancies or payment issues.
8. Ensure all expenses are accurately recorded and collect accrual estimates from the vendors for the month-end close.
9. Prepare and analyze AP-related financial reports to support management in decision-making.
10. Assist with internal and external audits by providing necessary documentation and explanations.
11. Ensure AP activities comply with company policies, regulatory requirements, and internal financial controls.

Qualifications

What you need to be successful

1. Bachelor’s degree in accounting.
2. Strong attention to detail and ability to analyze financial data.
3. Ability to work independently and as part of a team.
4. Experience working with Oracle is a plus.
5. Ability to independently troubleshoot payment and invoice discrepancies and provide resolution.
6. Proficiency in Excel (pivot tables, VLOOKUPs).
7. Excellent verbal and written communication skills to work effectively with vendors, other departments, and internal teams.
8. Demonstrated ability to work cross-functionally with other departments to resolve issues and improve processes.
9. Proven ability to manage multiple tasks and meet deadlines in a fast-paced environment.
10. 5+ years of accounts payable experience.

TRANZACT is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Location: 2200 Fletcher Avenue, Fort Lee, NJ, 07024, US