Staff Accountant (Receivables)

Responsible Business Alliance; Alexandria (VA); Sur place; USD 55 000 - 70 000; Plein temps

Avantages offerts par ce poste

100% Company Paid Health Insurance

Annual Company 401K Safe Harbor Contribution

Flexible Office Hours

Résumé du poste

The Responsible Business Alliance (RBA) in Alexandria, Virginia is seeking a Staff Accountant specializing in Receivables. This role involves accurate and timely invoicing, ensuring efficient collection processes, and maintaining AR records. Collaboration is key as you will work alongside various departments to resolve billing issues and improve accounting practices.

The ideal candidate should hold a Bachelor’s degree in Accounting, possess strong attention to detail, and be proficient in accounting software including Sage Intacct. The position offers comprehensive benefits including health insurance and paid time off.

Qualifications

• Bachelor's degree or equivalent in Accounting or a related field.
• Basic knowledge of accounting principles and regulations.
• Ability to work across multiple time zones managing various programs.

Responsabilités

• Prepare customer invoices in line with accounting procedures.
• Maintain files for invoicing preferences and necessary data.
• Manage accounts receivable ledgers, ensuring accurate records.

Connaissances

Attention to detail

Organizational proficiency

Strong computer skills

Customer-oriented communication

Formation

Bachelor's degree in Accounting or related field

Outils

Sage Intacct

MS Office

Description du poste

Overview

Reports to: Controller

Anticipated Start Date: June 2026

About the Responsible Business Alliance (RBA): The Responsible Business Alliance (RBA) is a 501(c)(6) nonprofit coalition of leading companies dedicated to advancing responsible business conduct in global supply chains. The RBA has a Code of Conduct and a range of programs, training and assessment tools to support continuous improvement. The RBA has a global footprint, with offices in North America, Europe and Asia. The RBA and its Responsible Minerals, Labor and Factory Initiatives have more than 600 member companies with combined annual revenues of greater than $7.7 trillion, directly employing over 21.5 million people, with products manufactured in more than 120 countries.

The consolidated RBA also comprises the RBA Foundation, a 501(c)(3) non-profit charity, and EICC Services LLC, a taxable corporation, which facilitates the activities of the Beijing EICC Management Consulting Co. Ltd, its Wholly Foreign-Owned Enterprise (WFOE) registration in China.

Position Overview

We are currently seeking a Staff Accountant - Receivables based in our Alexandria, Virginia HQ. Reporting to the Controller, the primary objective of this position is to ensure the accurate and timely invoicing, collection and recording of customer deposits. This is a growing organization serving global members and we are looking for a proactive, self-motivated team player who is comfortable with, and will contribute to, positive change within the Finance function.

Responsibilities

• Use Sage Intacct to prepare customer invoices based on information provided by departments in line with accounting procedures. Send invoices to customers.
• Respond to customer requests to invoice using specific purchase orders, portals, complete specific forms, etc., as needed, to ensure payment can be processed and received.
• Maintain files to track and organize how clients prefer to be invoiced, including portal data, country data, forms and tax requirements, to ensure payments are invoiced in the most efficient way.
• Ensure customers are invoiced in accordance with Statements of Work for specific projects. Maintain contracts, SOWs and supporting documentation on files.
• Manage A/R ledgers and files, keeping precise records of incoming payments accurately coded to relevant department and project. Research discrepancies between invoicing and payment. Record foreign exchange fees and transaction movements as needed.
• Regularly run aged AR reports, and carry out invoice follow up with clients to ensure outstanding invoices are paid timely; escalate to associated department when appropriate.
• Handle client inquiries regarding billing issues. Work with appropriate department to resolve. Coordinate with other departments to resolve billing disputes
• Submit regular reports to management on A/R operations and receivables reporting, including aged receivables.
• Work with Controller to reconcile general ledger and receivables sub-ledger and associated systems.
• Receive and record restricted contributions received into the RBA Foundation. Ensure appropriate supporting documentation, including grant agreements where applicable, is maintained, detailed restrictions are tracked to each fund, and that funds are held and tracked separately from each other within the Sage Accounting software.
• Knowledge of US GAAP pertaining to Accounts Receivable. Ensure revenue is recognized in line with GAAP as income or deferred income. Ensure receivables are recorded on the financial records.
• Other duties as assigned.

Experience Required

• Bachelor's degree or equivalent in Accounting or a related field
• Attention to detail and organizational proficiency
• Ability to multi-task and work with clients and team members across multiple time zones managing multiple programs and revenue streams
• Strong computer skills; high comfort level with accounting software, MS office, including excel
• Comfort with the tools of the accounts receivable function, including client company portals, merchant services portals and credit card reports, online banking and reporting
• Effective, customer-oriented, communication skills
• Basic knowledge of accounting principles and regulations

Experience Preferred

• Experience with a variety of accounting softwares, including Sage Intacct, and in particular regular use of Accounts Receivables modules.
• Non-profit accounting environment

RBA Benefits, Paid Time Off and Workplace Flexibility

• 100% Company Paid Health Insurance (Medical, Dental, Vision). 75% Company Paid coverage for all dependents
• Annual Company 401K Safe Harbor Contribution
• Free on-site parking or 100% transit subsidy up to federal maximum
• 100% Company Paid Premiums for Short Term Disability, Long Term Disability, and A.D.D Insurance
• Vacation starting at 15 Days Annually, 10 Fixed Holidays, 3 Floating Holidays, Closed between Christmas and New Years, plus sick time and bereavement leave
• Flexible Office Hours: Monday – Thursday, Optional Work from Home Friday Mornings, Half Day Friday’s Year Round
• Summer Schedule Flexibility

Other Pertinent Information

• Immediate Opening
• Salary commensurate with experience (Exempt Position)
• The RBA’s headquarters is located in Alexandria, Virginia, just outside of Washington, D.C.
• Metro/Bus accessible – 1 block from King Street Metro
• Preliminary interviews will be video-based and final interview will be in person. References and work samples will be required for final candidates.

Commitment and Equal Employment Opportunity

The RBA is committed to creating a diverse work environment. We strongly encourage applicants from varied backgrounds to apply. At the RBA we aspire to be an employer of choice where a mix/range of talented individuals contribute to the team and do their best work. RBA is an Equal Opportunity Employer, dedicated to a policy of non-discrimination in employment on any basis. All applicants will be considered for all positions on the basis of qualifications and without regard to race, color, religion, sex, national origin, age, marital status, veteran status, disability, sexual orientation, and any other legally protected status.