Staff Accountant – Project Accounting

Phare Consulting Group; United States; Remote; USD 45,000 - 65,000; Full time

Job summary

Phare Consulting Group is seeking a Staff Accountant for a full-time remote role across the United States. You will support client billing, record transactions, and prepare data for monthly close and tax filings.

The role emphasizes accurate invoicing, cost allocation across engagements, and weekly reconciliations with a focus on month-end reporting. Ideal for early-career professionals with QuickBooks or Xero experience.

Qualifications

• Knowledge of double-entry bookkeeping and bank reconciliations.
• Proficiency with QuickBooks, Xero, or similar accounting systems.
• Strong Excel skills including VLOOKUP, XLOOKUP, and pivot tables.
• Bachelor’s degree in accounting or finance; 1–2 years of experience in AP/AR or general accounting.

Responsibilities

• Record all client invoices, supplier bills, and employee expense reports accurately.
• Reconcile bank and credit card accounts on a weekly basis.
• Match incoming payments to outstanding invoices and follow up on open balances.
• Code costs to the correct client engagements.
• Prepare the month-end close procedures and schedules for tax filings.

Skills

Double-entry bookkeeping

Bank reconciliations

Excel (VLOOKUP, XLOOKUP, pivot tables)

Education

Bachelor's degree in accounting or finance

Tools

QuickBooks

Xero

Job description

Staff Accountant | Phare Consulting Group

The Tone:

This is a full-time role at Phare Consulting Group, located remotely anywhere in the United States. Phare Consulting Group checks the numbers behind business decisions before they are made. This Staff Accountant role is critical for maintaining accurate financial records, ensuring every invoice, supplier bill, and expense is correctly attributed to the right project. The position directly supports client billing and prepares financial data for monthly close and tax filings, making it central to the company’s operational integrity.

The TL;DR

• Role: Early Career
• Type: Full-time
• Location: Remote – United States
• Team: Works online with consultants who log time and expenses against client engagements, and with a finance lead.
• Mission: Owns the accurate recording of all financial transactions from daily entries to the month
• Tech Stack: QuickBooks, Xero, Excel (VLOOKUP, XLOOKUP, pivot tables)

What You’ll Actually Do

• Transactions: Record all client invoices, supplier bills, and employee expense reports accurately.
• Reconciliations: Reconcile bank and credit card accounts on a weekly basis.
• Accounts Receivable: Match incoming payments to outstanding invoices and follow up on any open balances.
• Cost Allocation: Code all costs directly to the appropriate client engagements.
• Financial Reporting: Prepare the month-end close procedures and necessary schedules for tax filings.

The Must-Haves

• Background: Entry-Level. Demonstrated knowledge of double-entry bookkeeping and bank reconciliations, g joined through a job, an internship, or academic studies.
• Experience: Proficiency with QuickBooks, Xero, or a similar accounting system.
• Skills: Competency in Excel, including the ability to use VLOOKUP or XLOOKUP and pivot tables.
• Bonus: Bachelor’s degree in accounting or finance; one to two years of experience in accounts payable, accounts receivable, or general accounting; experience working in a firm that tracks costs by project.