Staff Accountant - Payroll

Network-For-Hope; Louisville (KY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health

Dental

Vision insurance

Paid time off

401K

Life and disability insurance

Pet insurance discounts

Wellness programs like Calm

Education reimbursement

Flexible schedules

On-the-job training

Job summary

Network for Hope is seeking a Payroll Staff Accountant in Louisville, KY to oversee payroll processing, reconcile benefits, and manage time and attendance with HR support. The role requires 3–5 years of payroll or accounting experience and at least an associate degree, with a bachelor’s preferred. CPA is a plus.

You will prepare monthly payroll reports, train new staff, and ensure compliance with wage and hour laws while supporting audits and journal entries.

Qualifications

• Education: minimum associate degree; bachelor’s preferred in accounting, business or related field.
• Experience: 3–5 years in payroll or accounting; CPA license or intent preferred.
• Experience with electronic payroll processing, including multi-state processing.
• Strong Excel and MS Office skills; highly detail‑oriented.

Responsibilities

• Oversee payroll processing to ensure timely, accurate, and compliant runs.
• Prepare monthly payroll reports for department managers.
• Train staff on timecard and payroll systems; respond to inquiries.
• Review expense reports; generate monthly journal entries.
• Assist with annual audits and payroll tax compliance.
• Support benefits reconciliation and WC audits as needed.

Skills

Detail oriented

Payroll processing

Multi-state payroll

Garnishments & taxes

Excel

MS Office

Communication with managers

Education

Associate degree

Bachelor’s degree in accounting or related field

Tools

Payroll software

Time & attendance software

MS Office

Accounting software

Excel

Job description

At Network for Hope (NFH), the PayrollStaff Accountantis responsible for overseeing the payroll functions of the organization, ensuring payroll is processed on time, accurately, and in compliance with government regulations. The position is also responsible for monthly reconciliation of benefits and journal entries, as well as oversight of the time and attendance system for the organization in conjunction with Human Resources.

Key Responsibilities

Payroll

• Implements, maintains, and reviews payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.
• Prepares and sends monthly payroll reports to department managers.
• Trains new employees on the timecard/payroll system and expense report system.
• Responds to payroll inquiries from employees and managers.

Accounts Payable

• Reviews and processes monthly expense reports and prepares monthly journal entries for expense reports.
• Responds to expense report inquiries from employees.

Compliance & Other Duties

• Reviews monthly benefit bills and prepares monthly benefit journal entries and reconciliations.
• Ensures compliance with federal, state, and local payroll, wage and hour laws and best practices.
• Assists in the development of work instructions specific to this role.
• Prepares and reviews documents for annual workers' compensation audits.
• Prepares and records deposits sent to the corporate office.
• Researches and establishes workers' compensation requirements for new states and localities, as necessary.
• Researches and establishes payroll tax requirements for new states and localities, as necessary.
• Assists with annual 401(k) audits, annual 990 filing, and other required annual compliance activities.
• Performs other accounting, financial, or administrative tasks as may be required from time to time, often on short notice, by the Accounting Manager, Controller, or EVP and Chief Financial Officer.

Qualifications

Education: Minimum of associate degree required. Bachelor's degree in accounting, business, or related field preferred.

Experience: 3-5 years of payroll, accounting, or related experience required. 7 years of related experience preferred. Experience with electronic payroll processing, including multi-state processing, and strong understanding of wage and hour laws required. Experience with time and attendance software preferred. Experience with computerized accounting and data systems preferred. Strong computer skills with intermediate to advanced Excel skills. Knowledge of accounting software and MS Office. Highly detail-oriented with a demonstrated ability to maintain accuracy and consistency in work.

Licensure, Certification, and/or Registration: CPA license or intent to pursue CPA license is preferred.

About Us

Network for Hope is a nonprofit organization dedicated to saving and enhancing lives through organ and tissue donation. We work tirelessly to provide exceptional care to our donor families, facilitate organ and tissue recovery, and educate the communities we serve. The dynamic field of organ and tissue donation offers exciting and rewarding employment opportunities for those looking to make a meaningful difference in others' lives.

Benefits

• health
• dental
• vision insurance
• paid time off
• 401K
• life and disability insurance
• pet insurance discounts
• wellness programs like Calm
• education reimbursement
• flexible schedules
• on-the-job training to support personal and professional growth

To learn more about NFH, please visit our website at http://www.networkforhope.org.

Network for Hope is an Equal Opportunity Employer and a participant of E-Verify.