Staff Accountant (ID# 4649)

AcctPositions; City of White Plains (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

AcctPositions is seeking a detail-oriented Staff Accountant for a non-profit housing organization in White Plains, NY. The role emphasizes full-cycle accounting, with a focus on AP/AR, specialized housing grant/contract billing, and GL reconciliations.

The candidate will process and post DHS/EHAP billing, EHAP landlord rent reconciliations, and related utility invoicing, while supporting audits and management with financial analysis.

Qualifications

• 4–5 years of relevant accounting experience (non-profit, housing programs, or grant billing preferred).
• Bachelor’s Degree in Accounting required.
• Strong interpersonal, verbal, and written communication skills.
• High level of organizational skill and attention to detail.
• Motivated, adaptable, and a quick learner.
• Comfortable working with complex calculations and financial data.
• Proficiency in Microsoft Office (especially Excel) and core accounting software.

Responsibilities

• Accounts Payable & Receivable: Follow all established AP and AR procedures, code AP invoices, enter AP into the sub-ledger, enter AR into the sub-ledger, and post payments to clear receivables.
• Process and pay accounts payable invoices and utility invoices.
• Prepare checks for CFO review and signature.
• Specialized Billing & Housing Program Operations: Process and post monthly Suffolk County and NYC Department of Homeless Services (DHS) billing.
• Process monthly Emergency Housing Assistance Program (EHAP) landlord rent roll and payment lease reconciliations.
• Process and pay monthly EHAP Con Edison invoices.
• Prepare and reconcile Westchester Rental Subsidy Program (RSP) landlord payments.
• Process E-ZPass monthly property allocations.
• Reconciliations & Financial Analysis: Perform regular bank statement reconciliations and general ledger reconciliations.
• Monitor and void agency outstanding accounts payable stale checks and analyze vendor expenditures with management.

Skills

Interpersonal communication

Attention to detail

Organizational skills

Adaptable / quick learner

Education

Bachelor's Degree in Accounting

Tools

Excel

Core accounting software

Job description

We are seeking a detail-oriented and professional Staff Accountant to join our team within a non-profit housing organization in the White Plains, NY area. The Staff Accountant will be responsible for general accounting tasks with a strong focus on full-cycle Accounts Payable, Accounts Receivable, specialized housing grant/contract billing, and general ledger reconciliations.

Key Responsibilities

• Accounts Payable & Receivable:
• Follow all established AP and AR procedures, as well as any new accounting procedures implemented.
• Verify invoice payment approvals, code Accounts Payable invoices, and enter AP into the sub-ledger.
• Enter Accounts Receivable into the sub-ledger and post subsequent payments to clear receivables.
• Process and pay accounts payable invoices and utility invoices.
• Prepare checks for CFO review and signature.
• Specialized Billing & Housing Program Operations:
• Process and post monthly Suffolk County and NYC Department of Homeless Services (DHS) billing.
• Process monthly Emergency Housing Assistance Program (EHAP) landlord rent roll and payment lease reconciliations.
• Process and pay monthly EHAP Con Edison invoices.
• Prepare and reconcile Westchester Rental Subsidy Program (RSP) landlord payments.
• Process E-ZPass monthly property allocations.
• Reconciliations & Financial Analysis:
• Perform regular bank statement reconciliations.
• Perform general ledger account reconciliations.
• Monitor and void agency outstanding accounts payable stale checks.
• Analyze vendor expenditures and proactively inform management of trends, discrepancies, or concerns.
• Department & Audit Support:
• Assist upper management with internal/external audits, special projects, and overall department goals.

Qualifications

• 4–5 years of relevant accounting experience (experience in non-profit, housing programs, or grant billing preferred).
• Bachelor’s Degree in Accounting required.
• Strong interpersonal, verbal, and written communication skills.
• High level of organizational skill and attention to detail.
• Motivated, adaptable, and a quick learner.
• Comfortable working with complex calculations and financial data.
• Proficiency in Microsoft Office (especially Excel) and core accounting software.

COMPANY OVERVIEW

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.