Staff Accountant – Gifts Processing

the Aspen Institute; Washington (District of Columbia); Hybrid; USD 71,000 - 91,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

Retirement benefits

Paid leave

Job summary

The Aspen Institute is seeking a Staff Accountant, Gifts Processing, in Washington, DC. The role focuses on accurate donor contributions, tax receipts, and maintaining donor records, reporting to the General Ledger Manager.

The ideal candidate has 3–5 years in nonprofit gift processing, strong Excel skills, and experience with NetSuite and Salesforce, enabling precise data entry and timely processing of high-volume transactions.

Qualifications

• Bachelor's degree in accounting or business administration or equivalent
• 3–5 years of nonprofit gift processing or donor operations experience
• Proficiency in Microsoft Excel and data reconciliation

Responsibilities

• Process daily gift batches in CRM and ensure completeness and accuracy
• Generate charitable tax acknowledgment receipts using templates
• Maintain donor records and gift designations in CRM and NetSuite
• Assist month-end gift processing and reconciliations
• Support remote check deposit processing as primary contact
• Perform other duties as assigned

Skills

Advanced Excel functions

Organizational skills

Analytical skills

Written and verbal communication

Cross-team collaboration

Education

Bachelor's degree in accounting or business administration

Tools

NetSuite

Salesforce

Job description

ABOUT US

The Aspen Institute is a global nonprofit organization whose purpose is to ignite human potential to build understanding and create new possibilities for a better world Founded in 1949 the Institute drives change through dialogue leadership and action to help solve societys greatest challenges It is headquartered in Washington DC and has a campus in Aspen Colorado as well as an international network of partners

OFFICE OF FINANCIAL OPERATIONS

The mission of the Office of Financial Operations OFO is to deliver timely and accurate financial reporting analysis and guidance that allows the Institute to pursue its programmatic goals and provide financial confidence in the organization The OFO principally assists the organizations various programs and departments and its Board of Trustees by planning organizing and directing financial activities in compliance with all applicable federal state and local laws as well as the standards set forth by the Government Accounting Standards Board GASB and Generally Accepted Accounting Principles GAAP OFO promotes sound fiscal management through leadership policy and oversight

ABOUT THIS ROLE

The Staff Accountant Gifts Processing supports the Aspen Institutes charitable gift administration by accurately processing donor contributions and preparing charitable tax acknowledgment receipts This position is responsible for entering gift batches maintaining supporting documentation and helping ensure gifts and donor records are processed accurately and in a timely manner The Staff Accountant Gifts Processing helps maintain the integrity of donor and financial records while supporting daily gift processing activities Our ideal candidate is detail oriented organized and eager to learn with the ability to manage routine high volume transactions with accuracy and consistency This position will report to the General Ledger Manager The salary range for this position is 71100 90900 In accordance with our Reimagining Work policy the Director should be willing to be in person with colleagues a minimum of 40 of the time while having the flexibility to work remotely for the balance

WHAT YOU WILL DO

Gift Processing & Tax Receipts Process daily gift batches in accordance with established procedures Review gift documentation for completeness and accuracy prior to processing Enter charitable contributions into the Institutes CRM system CRM Generate and distribute charitable tax acknowledgment receipts using established templates and procedures Maintain organized electronic records supporting gift transactions and tax acknowledgments Correct gift batches and tax receipts as needed Collaborate with the Office of Institutional Advancement to resolve routine gift processing questions Ensure donor information gift designations and related data are entered accurately Support month end gift processing and reconciliation activities Create new gift designation accounts in CRM Set up new constituent records in NetSuite and new donor records in CRM Administrative & Operational Support Assist with reconciliations between the CRM system and the financial system Distribute weekly donation reports to Institute staff Acts as primary for remote check deposit processing Perform other duties as assigned

WHAT YOU WILL NEED TO THRIVE

Bachelors degree in accounting or business administration or equivalent combination of education and work experience required 3 5 years of progressively responsible experience in nonprofit gift processing accounting or donor operations Experience with accounting systems NetSuite and Salesforce preferred Proficiency in Microsoft Excel including advanced functions for data analysis and reconciliation Exceptional organizational skills with the ability to manage multiple tasks and meet critical deadlines Strong analytical and problem solving skills Excellent verbal and written communication skills along with the ability to collaborate effectively across teams

ADDITIONAL INFORMATION

The Aspen Institute offers a generous benefits package including health dental vision and prescription benefits retirement benefits and paid leave The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws All qualified applicants will receive consideration for employment without regard to race color religion sex national origin or protected veteran or disabled status and will not be discriminated against The Aspen Institute welcomes individuals with disabilities to participate in its programs including the interview process If you would like to request accommodations or have questions about accessibility please email hrsupportaspeninstituteorg or call 202 736 2127 in advance of your visit Requests for ASL or CART services should be made at least two weeks in advance when possible We will make every effort to fulfill requests subject to availability