Program Coordinator, Cybersecurity Program

the Aspen Institute; United States; Hybrid; USD 60,000 - 68,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

Retirement plan

Paid leave

Job summary

The Aspen Institute is seeking a Program Coordinator for its Cybersecurity Programs to provide executive support, manage operations, and coordinate multi-stakeholder convenings domestically and globally. The role requires strong calendar management, travel logistics, and cross-team collaboration in a fast-paced nonprofit environment.

You will work closely with the Senior Director, supporting briefing materials, vendor payments, and CRM maintenance while helping to advance cybersecurity policy

Qualifications

• 13 years of experience in program coordination or operations.

Responsibilities

• Coordinate cross-team programs and calendars; manage communications and materials.
• Prepare briefing materials and track follow-up items for priorities.
• Process invoices and reimbursements; support travel and scheduling.
• Maintain CRM records and event logistics for cybersecurity programs.

Skills

Program coordination

Executive support

Operations

Calendar management

Travel logistics

Nonprofit experience

Tools

Slack

Zoom

Microsoft Outlook

Google Workspace

Concur

Tipalti

Jotform

AI tools

Job description

ABOUT US

The Aspen Institute is a global nonprofit organization whose purpose is to ignite human potential to build understanding and create new possibilities for a better world Founded in 1949 the Institute drives change through dialogue leadership and action to help solve societys greatest challenges It is headquartered in Washington DC and has a campus in Aspen Colorado as well as an international network of partners ASPEN DIGITAL Aspen Digital is a nonpartisan technology and information focused program that brings together thinkers and doers to uncover new ideas and spark policies processes and procedures that empower communities and strengthen democracy It is future focused and inspires collaboration among diverse voices from industry government and civil society to ensure our interconnected world is accessible safe and inclusive both online and off Across its initiatives Aspen Digital develops methods for elevating promising solutions and turning thought into networked impact To learn more visit aspendigitalorg CYBERSECURITY PROGRAM The Aspen Institutes Cybersecurity Program founded in 2017 stands as the fields leading convenor of high level dialogues among the senior most levels of industry government and civil society helping to drive change on issues like artificial intelligence critical infrastructure security state and local government cybersecurity and cyber enabled frauds and scams among other efforts Its work has helped lead to Fortune 100 hiring reforms federal legislation and its events regularly host Cabinet and sub Cabinet leaders from across the US Government as well as executives from foreign partners and allies Specific programs under this umbrella include the US Cybersecurity Group the Global Cybersecurity Group the Aspen Cyber Summit Cyber Civil Defense and other public and private events throughout the year ranging in size from intimate closed door roundtables to large scale public conferences

ABOUT THIS ROLE

The Program Coordinator is a core member of the Cybersecurity Programs team providing executive support while also contributing to program development operations and fostering cross team collaboration This person serves as a connective hub across a portfolio of multi stakeholder convenings projects and relationships around cybersecurity policy both domestically and globally helping teams stay informed aligned and moving forward Key responsibilities include managing complex calendars preparing briefing materials coordinating meetings and maintaining communications infrastructure The ideal candidate thrives in a fast paced environment anticipates obstacles and keeps multiple workstreams on track simultaneously This position reports directly to the Senior Director The salary range for this position is 6000068000 This is a Washington DC based position and employees are expected to work in person at the office approximately two days a week

WHAT YOU WILL DO

Program Operations and Cross Team Coordination Support cross team coordination of shared tools and resources including Slack channels shared inboxes and email listservs maintaining a professional and responsive presence across communications channels Suggest and implement new systems and tools to streamline operations across the Cybersecurity Programs team and improve efficiency Maintain updated records about Cybersecurity Programs speakers participants and alumni coordinating with the Institutes new CRM systems as needed Track program updates across the Cybersecurity Programs portfolio; support the compilation and tracking of report or blog submissions upcoming events milestones and other impact metrics Draft and send emails memos and meeting materials Process invoices reimbursements and vendorconsultant payments as needed Maintain inventory of event materials and office supplies; coordinate ordering and shipping for office storage and events with other Aspen Digital staff Provide general coordination support for Cybersecurity Programs convenings as needed including tracking attendance data updates logistics support on virtual and in person meetings and updating session and marketing materials Support ad hoc projects as needed Executive and Administrative Support Provide administrative support to the Senior Director including managing complex calendars scheduling meetings and coordinating travel logistics Prepare briefing materials and track follow up items across key priorities Triage internal and external requests routing inquiries and ensuring timely organized follow up Maintain confidentiality and exercise discretion in handling sensitive materials and conversations Track monthly expenses and receipts for the Senior Director; submit Concur reports in a timely manner and support payment processing through Tipalti or similar platforms as needed

WHAT YOU WILL NEED TO THRIVE

13 years of relevant professional experience in program coordination executive support or operations preferably in a non profit policy or mission driven environment Exceptional attention to detail with consistent habits of double checking work for accuracy; demonstrated strength in planning organizing and following through on commitments Proven ability to manage multiple tasks simultaneously and stay on top of complex workflow details Strong time management skills; excel at prioritizing competing demands and working independently Quick to adapt to evolving priorities modify plans on the fly and get up to speed on new subject matter Proactive solutions oriented and collaborative Willingness and ability to travel occasionally including for in person program convenings Comfort with key platforms including Slack Zoom Microsoft Outlook and Google Suite Experience with Concur Tipalti Jotform and AI tools is a plus Interest in cybersecurity and technology policy issues

ADDITIONAL INFORMATION

The Aspen Institute offers a generous benefits package including health dental vision and prescription benefits; retirement benefits and paid leave The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws All qualified applicants will receive consideration for employment without regard to race color religion sex national origin or protected veteran or disabled status and will not be discriminated against The Aspen Institute welcomes individuals with disabilities to participate in its programs including the interview process If you would like to request accommodations or have questions about accessibility please email hrsupportaspeninstituteorg or call 202 736 2127 in advance of your visit Requests for ASL or CART services should be made at least two weeks in advance when possible We will make every effort to fulfill requests subject to availability