Staff Accountant & Accounts Payable Coordinator

Columbia Greene Community College; City of Hudson (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical and dental insurance

Tuition waivers

Paid vacation and sick leave

Job summary

Columbia Greene Community College is seeking a Staff Accountant responsible for purchasing, reconciliations, grants accounting, and reporting for both the College and the Association with a $400,000 budget.

Key duties include processing invoices, preparing disbursements, and maintaining audit-ready records, with additional duties on association finances and annual audits.

Qualifications

• Associate degree in accounting/finance required.
• 2+ years of accounting, accounts payable, or bookkeeping experience required.
• Knowledge of accounting rules, financial reporting, auditing, and internal controls.
• Excellent communication, analytical, and organizational skills.

Responsibilities

• Process authorized invoices, payment vouchers, and monthly reconciliations with proper documentation.
• Prepare and audit weekly payment disbursements and verify approvals.
• Manage payments via ACH/Check for operating, grant, and federal funds.
• Maintain records for requisitions, POs, vendors, and disbursement files.
• Coordinate monthly and year-end activities and 1099 filings.
• Assist in audits and liaise with independent auditors.

Skills

Communication

Analytical

Organizational

Education

Associate degree in accounting/finance

Bachelor’s degree in accounting/finance

Tools

QuickBooks

Banner

Job description

Position Summary

The Staff Accountant is responsible for much of the College’s daily activities relating to purchasing, reconciliations, grants accounting, and reporting. Additionally, the Staff Accountant is the main accountant for the Association with an annual budget of $400,000.

Duties and Responsibilities

Job duties and responsibilities for the College are below.

• Reviews and processes all authorized invoices, payment vouchers and performs all reconciliations while ensuring compliance with proper documentation for audit and internal controls.
• Prepares and audits weekly payment disbursements, including verification of appropriate approvals and accounting distribution, while collaboratively seeking recommendations for improvement or facilitating change.
• Prepares and issues payments (via ACH/Check) for all operating funds, special grant funds, and federal funds, and seeks ways to streamline and improve daily operations for efficiency.
• Maintains adequate records and files of requisitions, purchase orders, vendors and outstanding invoices, and distribution records for all fund disbursements.
• Operates checkwriter and prepares audit sheets.
• Coordinates and completes all monthly and year end activities and processes the filing of 1099s.
• Reviews monthly bank statements and processes outstanding checks.
• Serve on various College committees and/or external committees as needed.

Job duties and responsibilities for the Association are below.

• With oversight of the Controller, ensures proper direction of fiscal activities related to the Association to ensure sound management and compliance with SUNY, federal, and state guidelines.
• Prepares and presents comprehensive financial analyses and reports for key stakeholders of the Association.
• Ensures compliance with tax reporting and filing requirements for the Association, maintaining transparency and adherence to institutional and regulatory standards.
• Manages accounting operations, including recording and verification of receipts, disbursements, payroll and other transactions for the Association.
• Manages daily banking operations, ensuring appropriate cash handling, fund allocation, and liquidity management for the Association.
• In conjunction with the Controller, coordinates annual audits for the Association, serving as lead liaison with independent auditors and ensuring timely submission of all documentation and management responses.
• Performs the reconciliation of all accounts and the maintenance of accurate, auditable financial records for the Association.
• Performs other duties as assigned to advance the financial sustainability and operational excellence of the Association.

Minimum Qualifications:

• Associate’s degree in accounting and/or finance
• 2+ years of accounting, accounts payable, or bookkeeping experience
• Knowledge of accounting rules and regulations, financial reporting, auditing, and internal controls
• Excellent communication, analytical, and organizational skills

Preferred Qualifications:

• Bachelor’s degree in accounting, finance, or related field
• Quickbooks experience
• Audit and financial statement preparation experience
• Higher education and/or Banner experience

Salary and Benefits Information

Annual 12-month salary range of $55,000 - $65,000. The College offers a comprehensive benefits package that includes medical and dental insurance, short-and long-term disability, generous vacation, and sick leave, paid holidays, pre-tax flexible spending accounts, retirement plans, tax-deferred compensation, as well as employee and dependent tuition waivers. PSLF waivers offered.