Staff Accountant & Accounts Payable Coordinator

Columbia-Greene; City of Hudson (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical and dental insurance

Paid vacation and sick leave

Tuition waivers

Job summary

Columbia-Greene Community College is seeking a Staff Accountant to manage daily accounting tasks including purchasing, reconciliations, grants accounting, and reporting. The role also serves as the main accountant for the Association with a $400,000 annual budget.

Responsibilities include processing invoices, preparing disbursements, handling payments for operating and grant funds, maintaining records, and coordinating year-end activities.

Qualifications

• Associate’s degree in accounting and/or finance.
• 2+ years of accounting, accounts payable, or bookkeeping experience.
• Knowledge of accounting rules, financial reporting, auditing, and internal controls.
• Excellent communication, analytical, and organizational skills.

Responsibilities

• Reviews and processes all invoices, payment vouchers and performs reconciliations with proper documentation for audit and internal controls.
• Prepares and audits weekly payment disbursements with approvals and accounting distribution.
• Prepares and issues payments (via ACH/Check) for operating, grant, and federal funds; seeks efficiency improvements.
• Maintains records of requisitions, purchase orders, vendors, and invoices and distribution records for fund disbursements.
• Operates checkwriter and prepares audit sheets.
• Coordinates monthly and year-end activities and 1099 filings.
• Reviews monthly bank statements and processes outstanding checks.
• Serves on College and external committees as needed.

Skills

Strong communication

Analytical skills

Organizational skills

Education

Associate degree in accounting/finance

Bachelor’s degree in accounting/finance (preferred)

Tools

Excel

QuickBooks

Job description

Position Summary

The Staff Accountant is responsible for much of the College’s daily activities relating to purchasing, reconciliations, grants accounting, and reporting. Additionally, the Staff Accountant is the main accountant for the Association with an annual budget of $400,000.

Duties and Responsibilities

Job duties and responsibilities for the College are below.

• Reviews and processes all authorized invoices, payment vouchers and performs all reconciliations while ensuring compliance with proper documentation for audit and internal controls.
• Prepares and audits weekly payment disbursements, including verification of appropriate approvals and accounting distribution, while collaboratively seeking recommendations for improvement or facilitating change.
• Prepares and issues payments (via ACH/Check) for all operating funds, special grant funds, and federal funds, and seeks ways to streamline and improve daily operations for efficiency.
• Maintains adequate records and files of requisitions, purchase orders, vendors and outstanding invoices, and distribution records for all fund disbursements.
• Operates checkwriter and prepares audit sheets.
• Coordinates and completes all monthly and year end activities and processes the filing of 1099s.
• Reviews monthly bank statements and processes outstanding checks.
• Serve on various College committees and/or external committees as needed.

Job duties and responsibilities for the Association are below.

• With oversight of the Controller, ensures proper direction of fiscal activities related to the Association to ensure sound management and compliance with SUNY, federal, and state guidelines.
• Prepares and presents comprehensive financial analyses and reports for key stakeholders of the Association.
• Ensures compliance with tax reporting and filing requirements for the Association, maintaining transparency and adherence to institutional and regulatory standards.
• Manages accounting operations, including recording and verification of receipts, disbursements, payroll and other transactions for the Association.
• Manages daily banking operations, ensuring appropriate cash handling, fund allocation, and liquidity management for the Association.
• In conjunction with the Controller, coordinates annual audits for the Association, serving as lead liaison with independent auditors and ensuring timely submission of all documentation and management responses.
• Performs the reconciliation of all accounts and the maintenance of accurate, auditable financial records for the Association.
• Performs other duties as assigned to advance the financial sustainability and operational excellence of the Association.

Minimum Qualifications:

• Associate’s degree in accounting and/or finance
• 2+ years of accounting, accounts payable, or bookkeeping experience
• Knowledge of accounting rules and regulations, financial reporting, auditing, and internal controls
• Excellent communication, analytical, and organizational skills

Preferred Qualifications:

• Bachelor’s degree in accounting, finance, or related field
• Quickbooks experience
• Audit and financial statement preparation experience
• Higher education and/or Banner experience

Salary and Benefits Information

Annual 12-month salary range of $55,000 - $65,000. The College offers a comprehensive benefits package that includes medical and dental insurance, short-and long-term disability, generous vacation, and sick leave, paid holidays, pre-tax flexible spending accounts, retirement plans, tax-deferred compensation, as well as employee and dependent tuition waivers. PSLF waivers offered.