Staff Accountant

Smart Source Enterprise; West Palm Beach (FL); On-site; USD 60,000 - 75,000; Full time

Job summary

Smart Source is seeking a detail-oriented Staff Accountant in Florida to support cash, billing, AR, AP, inventory, and the general ledger. The role emphasizes month-end close, reconciliations, and audit support, with involvement in an ERP transition to Microsoft Dynamics 365 Business Central.

Strong Excel skills and knowledge of GAAP are essential. You will collaborate with cross-functional teams, including remote and satellite offices, to optimize processes and ensure accurate financial

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field.
• Approximately 2–4 years of relevant accounting experience.
• Working knowledge of general ledger accounting and U.S. GAAP fundamentals.
• Experience with reconciliations and AR/AP, cash, billing, or inventory processes.
• Intermediate Excel skills and data analysis.
• Strong attention to detail and ability to manage deadlines.
• Clear written and verbal communication across departments.

Responsibilities

• Prepare and post journal entries and supporting documentation.
• Perform monthly balance sheet and general ledger reconciliations and resolve variances.
• Assist with month-end and year-end close activities.
• Support management reporting and external audit requests.
• Process cash receipts and banking activities and manage master data.
• Assist with ERP transition to Microsoft Dynamics 365 Business Central and testing.

Skills

GAAP knowledge

Journal entries

Month-end close

Excel (advanced)

Cross-functional collaboration

Financial analysis

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Microsoft Dynamics 365 Business Central

DemandBridge

Job description

Smart Source is a national provider of print, promotional products, branded merchandise, marketing services, and business process outsourcing solutions. Through an extensive supplier network, technology-enabled sourcing capabilities, print-on-demand solutions, inventory management, fulfillment, and brand management services, Smart Source helps customers improve procurement efficiency, control costs, and maintain brand consistency across their organizations.

POSITION SUMMARY

Smart Source is seeking a detail-oriented Staff Accountant to join its Finance & Accounting team. This role supports the integrity and timely completion of the Company's accounting processes across cash, billing, accounts receivable, accounts payable, inventory, and the general ledger. The Staff Accountant will play an active role in month-end close, account reconciliations, audit support, and day-to-day transaction processing.

The position is well suited for an accounting professional who is comfortable working in a hands-on environment, can manage multiple priorities, and is interested in developing a broad understanding of how operational activity flows through the financial statements. The individual will work closely with the Director of Accounting Operations and cross-functional teams throughout the organization, including remote and satellite offices.

Smart Source is transitioning its ERP environment from DemandBridge to Microsoft Dynamics 365 Business Central. Experience with either platform is helpful but not required; the successful candidate should be comfortable learning new systems and participating in process and control improvements associated with the transition.

KEY RESPONSIBILITIES

General Ledger & Month-End Close

• Prepare and post journal entries and supporting documentation for assigned accounting areas.
• Perform monthly balance sheet and general ledger account reconciliations, research variances, and resolve reconciling items on a timely basis.
• Assist with month-end and year-end close activities in accordance with established deadlines and accounting policies.
• Support preparation of schedules, analyses, and documentation for management reporting and external audit requests.
• Prepare and record daily cash deposits and cash receipt activity.
• Perform bank reconciliations and investigate outstanding or unusual items.
• Prepare summary billing and process billing corrections and related adjustments.
• Post and reconcile credit card transactions for designated customers.
• Set up and maintain customer and vendor master data in accordance with established procedures and controls.
• Provide accounting support for accounts receivable, accounts payable, cash disbursements, and related transaction cycles as needed.

Inventory & Cost Accounting

• Perform monthly inventory reconciliations.
• Research inventory and cost discrepancies and coordinate with operational teams to resolve underlying issues.
• Partner with the Inventory Manager to ensure warehouse, freight, and other applicable charges are properly assigned to the appropriate customer, order, or account.
• Support inventory-related month-end entries, adjustments, schedules, and audit documentation.

Controls, Systems & Process Improvement

• Assist in maintaining and improving documented accounting policies, procedures, reconciliations, and internal controls.
• Identify recurring accounting or process issues and work with the accounting team to improve accuracy, efficiency, and consistency.
• Assist with the transition from DemandBridge to Microsoft Dynamics 365 Business Central, including testing, reconciliation, data validation, and process documentation as assigned.
• Use Excel and other reporting tools to analyze data, compare system outputs, investigate discrepancies, and support accounting decisions.
• Perform additional accounting projects and responsibilities as assigned by the Director of Accounting Operations.

QUALIFICATIONS

Required / Expected

• Bachelor's degree in Accounting, Finance, Business, or a related field, or an equivalent combination of education and relevant accounting experience.
• Approximately 2-4 years of relevant accounting experience; strong early-career candidates with comparable practical experience may also be considered.
• Working knowledge of general ledger accounting and U.S. GAAP fundamentals.
• Experience with account reconciliations and familiarity with accounts receivable, accounts payable, cash, billing, or inventory accounting processes.
• Intermediate Microsoft Excel skills, including formulas, lookups, pivot tables, data comparisons, and reconciliation of large data sets.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities and deadlines.
• Clear written and verbal communication skills and the ability to collaborate effectively across departments and locations.
• Sound judgment, professionalism, and discretion when handling confidential financial information.

Preferred

• Experience with Microsoft Dynamics 365 Business Central, DemandBridge, or another ERP/accounting platform.
• Inventory, cost accounting, distribution, fulfillment, manufacturing, or multi-location business experience.
• Experience supporting a monthly financial close and external financial statement audit.
• Exposure to process improvement, system implementation, internal controls, or accounting procedure documentation.

WHAT SUCCESS LOOKS LIKE

• Produces accurate, well-supported work and follows issues through to resolution.
• Meets close and transaction-processing deadlines while maintaining strong attention to detail.
• Develops an understanding of the business and how operational transactions affect the financial statements.
• Builds productive working relationships within Finance & Accounting, Business Operations, Sales, and other teams.
• Looks beyond completing a task to identify the cause of recurring discrepancies and opportunities to improve the process.

Smart Source is an equal opportunity employer. Employment decisions are based on qualifications, merit, and business needs, without regard to legally protected characteristics under applicable federal, state, and local law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.