Staff Accountant

Discovery Lab (Tulsa Children's Museum); Tulsa (OK); On-site; USD 28,929 - 39,950; Full time

Job summary

Discovery Lab is seeking a Staff Accountant to manage journal entries, monthly closings, and reconciliations, producing financial statements while supporting training and collaboration across the museum.

The role requires nonprofit accounting knowledge and proficiency with Blackbaud NXT and Ramp; it is a full-time, on-site position reporting to the Director of Finance & Support.

Qualifications

• Plan work, work independently, and consistently meet deadlines.
• Attention to detail and accuracy.
• Excellent interpersonal and communication skills.
• Working knowledge of nonprofit accounting principles, including GAAP.
• Ability to learn Blackbaud NXT and other accounting software.
• Bachelor’s degree in accounting or equivalent experience.

Responsibilities

• Prepare journal entries including daily Altru entry and month-end processes.
• Process vendor payments (check, ACH or online).
• Reconcile bank and general ledger accounts; prepare adjusting entries.
• Prepare monthly financial statements for Finance & Audit Committee and Board.
• Prepare year-end entries and audit schedules with outside auditors.
• Process calendar year reports (1099s).
• System administration and user training for NXT and Ramp.
• Assist in developing reports/analysis and improving controls.
• Maintain paperless filing system for financial information.

Skills

Plan work independently

Attention to detail

Interpersonal communication

GAAP knowledge

Nonprofit accounting

Accounting software knowledge

Education

Bachelor’s degree in accounting

Equivalent combination of education and experience

Tools

Blackbaud NXT

Ramp

Job description

The Staff Accountant is responsible for meeting departmental processing deadlines. Accounting tasks include cash accounting, monthly closing, reconciliation of various general ledger accounts, and preparing financial statements. This individual should be fully knowledgeable of the accounting software and be able to train/assist other staff. This individual may work closely with all areas of the Museum regarding accounting issues.

All positions at Discovery Lab are required to assist with front-line operations as needed and may be assigned other duties as applicable by their direct supervisor. This position description is representative of the major position requirements and is not intended to be all-inclusive.

• Prepare journal entries: daily Altru entry, invoices and banking activity; bi-monthly payroll; and month-end processes, including limited revenue invoices.
• Process vendors payments (check, ACH or online payments) as necessary. Resolve vendor issues as necessary.
• Reconcile bank account and general ledger accounts and make adjusting journal entries as necessary.
• Prepare monthly financial statements for the Finance & Audit Committee and Board, including variance explanations.
• Prepare year-end entries and year-end audit schedules, working closely with outside auditors during the annual audit.
• Process calendar year reports, such as 1099’s.
• System administration and user training for NXT and Ramp, including P-cards.
• Assist with the development and implementation of reports/analysis as requested.
• Assist in reviewing accounting processes and proposing changes to improve efficiency and/or control.
• Assist in developing new procedures and controls throughout the museum as requested.
• Maintain a paperless filing system for financial information.

What You’ll Need

• Ability to plan work, work independently, and consistently meet deadlines
• Attention to detail and accuracy
• Excellent interpersonal and communication skills
• Working knowledge or ability to learn nonprofit accounting principles, including GAAP standards.
• Working knowledge or ability to learn Blackbaud NXT and other accounting software.
• Bachelor’s degree in accounting or equivalent combination of education and experience.

Whom you’ll support

All Discovery Lab Staff are encouraged to enhance team spirit and support throughout the organization.

How you’ll work

This position is regular, full-time, and nonexempt with a typical schedule of Monday – Friday. Occasional after-hours or weekends may be required. Shared office environment.

Classification

Nonexempt

Salary Range

$21.29 - $29.81 per hour

Reports to

Director of Finance & Support

Physical Demands

85% sitting, 10% standing, 5% lifting/carrying/pushing/pulling not more than 10-30 lbs. Mental Demands Flexibility, resilience, reasoning, and data analytics.

Discovery Lab is an equal opportunity employer and does not discriminate on the basis of race, color, religion (creed), gender, age, national origin (ancestry), disability, marital status, sexual orientation, military status, or any other basis made unlawful by applicable federal, state, or local laws and regulations.