Staff Accountant

PCI Pharma Services; Rockford (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

PCI Pharma Services, Rockford IL, seeks a Staff Accountant to manage agency timekeeping, AP unvouchered invoices, and RNV accruals, with responsibilities across the month-end close and balance sheet reconciliations. You will ensure accuracy of invoices, track labor accruals, and maintain detailed GL support.

The role requires coordinating with Finance, Procurement, Receiving, and Operations to resolve complex issues and ensure proper posting.

Responsibilities

• Manage agency timekeeping and AP unvouchered invoices.
• Process timekeeping for new hires and track paid time off hours.
• Calculate labor accruals and prepare journal entries.
• Review vendor invoices and resolve discrepancies with agencies.
• Oversee AP system for bad-vouhered invoices and aged items.
• Collaborate with Finance, Procurement, Receiving and Operations on GL coding and variances.
• Assist with RNV account reconciliation and month-end close.
• Review income statement accounts for postings and accruals at month-end.
• Respond to internal inquiries and maintain ERP data and controls.

Job description

Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.

We are PCI.

Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.

At the Company's largest site in Rockford Illinois, the Staff Accountant will manage the agency timekeeping process, the Accounts Payable (AP) unvouchered vendor invoice process, and the Received not Vouchered aged receipt process, will assist the AP Team with invoice processing and vendor inquiries email inbox, and at month-end will complete the indirect expense accrual process, an income statement review, and balance sheet reconciliations, by performing the following duties:

• Weekly work with supervisors to ensure timely approval of timecards and submission of hours to agency.
• Process agency's new hires in timekeeping system.
• Track agency workers' paid time off hours and subsequent payments.
• Calculate the labor accrual and prepare journal entries.
• Review agency's invoice for accuracy and work with agency to resolve any discrepancies.
• Manage the AP system which tracks vendor invoices unable to be vouchered due to unresolved discrepancies or missing information, including following up on aged items in system.
• Partner with Finance, Procurement, Receiving, and Operations to resolve complex issues related to pricing, quantity variances, receiving errors, and general ledger coding.
• Assist AP Manager with Received not Vouchered (RNV) account reconciliation at month-end.
• Collaborate with Finance team and other departments to review aged RNV items and assist with resolution.
• During peak times throughout the year, assist AP team with invoice processing and by responding to vendor inquiries in a timely and professional manner.
• Manage Indirect Expense Accrual process at month-end and maintain account reconciliation.
• Collaborate with Finance team to review income statement accounts for posting errors or accruals required at month-end.
• For assigned balance sheet accounts, review account transactions, investigate differences, prepare correcting journal entries as deemed necessary, and maintain balance sheet support files.
• Respond timely to internal inquiries regarding assigned accounts and other questions.
• Troubleshoot all related issues and update general accounting procedures as needed and required.
• Drive root-cause investigations to mitigate and mediate recurring and/or critical issues.
• Maintain all relevant information in ERP and other supporting systems.
• Knowledge of and adherence to all PCI rules, internal controls, policies, and procedures.
• Actively engage in continuous improvement efforts and programs.
• This position may require overtime and/or weekend work
• Perform other duties as assigned by Controller.

Join us and be part of building the bridge between life changing therapies and patients. Let's talk future

Equal Employment Opportunity (EEO) Statement:

PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

At PCI, Equity and Inclusion are at the core of our company's purpose: Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fairness, respect, and equal opportunity - at every level. We envision a PCI community where everyone can belong and grow, and we strive to bring this vision to reality by continuously and intentionally assessing our people practices, policies and programs, marketing approach, and workplace culture.