Staff Accountant

PCI TRGR Penn Pharmaceutical Services Ltd; Illinois; On-site; USD 60,000 - 75,000; Full time

Job summary

PCI Pharma Services in Rockford, Illinois, seeks a Staff Accountant to manage agency timekeeping, AP unvouchered invoices, and RNV processes, while supporting month-end closes and balance sheet reconciliations. The role partners with Finance, Procurement, Receiving, and Operations, and may require overtime during peak periods.

The candidate will ensure timely approval of timecards, process new hires, track PTO, and prepare corrections as needed, contributing to the overall accuracy of the income

Qualifications

• Experience with accounts payable processes and timekeeping workflows.
• Ability to process invoices and resolve discrepancies with vendors.
• Experience with journal entries, accruals and month-end closing tasks.

Responsibilities

• Weekly coordination with supervisors for timely approval of timecards and hours submission.
• Process agency hires in timekeeping system and track PTO hours.
• Calculate labor accruals and prepare journal entries; review invoices for accuracy.

Skills

Time management

Attention to detail

Communication

Problem solving

Team collaboration

Tools

ERP software

Job description

Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients. We are PCI. Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.

At the Company’s largest site in Rockford Illinois, the Staff Accountant will manage the agency timekeeping process, the Accounts Payable (AP) unvouchered vendor invoice process, and the Received not Vouchered aged receipt process, will assist the AP Team with invoice processing and vendor inquiries email inbox, and at month-end will complete the indirect expense accrual process, an income statement review, and balance sheet reconciliations, by performing the following duties: Weekly work with supervisors to ensure timely approval of timecards and submission of hours to agency. Process agency’s new hires in timekeeping system. Track agency workers’ paid time off hours and subsequent payments. Calculate the labor accrual and prepare journal entries. Review agency’s invoice for accuracy and work with agency to resolve any discrepancies. Manage the AP system which tracks vendor invoices unable to be vouchered due to unresolved discrepancies or missing information, including following up on aged items in system. Partner with Finance, Procurement, Receiving, and Operations to resolve complex issues related to pricing, quantity variances, receiving errors, and general ledger coding. Assist AP Manager with Received not Vouchered (RNV) account reconciliation at month-end. Collaborate with Finance team and other departments to review aged RNV items and assist with resolution. During peak times throughout the year, assist AP team with invoice processing and by responding to vendor inquiries in a timely and professional manner. Manage Indirect Expense Accrual process at month-end and maintain account reconciliation. Collaborate with Finance team to review income statement accounts for posting errors or accruals required at month-end. For assigned balance sheet accounts, review account transactions, investigate differences, prepare correcting journal entries as deemed necessary, and maintain balance sheet support files. Respond timely to internal inquiries regarding assigned accounts and other questions. Troubleshoot all related issues and update general accounting procedures as needed and required. Drive root-cause investigations to mitigate and mediate recurring and/or critical issues. Maintain all relevant information in ERP and other supporting systems. Knowledge of and adherence to all PCI rules, internal controls, policies, and procedures. Actively engage in continuous improvement efforts and programs. This position may require overtime and/or weekend work Perform other duties as assigned by Controller. Join us and be part of building the bridge between life changing therapies and patients. Let’s talk future

Key Responsibilities

• Weekly work with supervisors to ensure timely approval of timecards and submission of hours to agency.
• Process agency’s new hires in timekeeping system.
• Track agency workers’ paid time off hours and subsequent payments.
• Calculate the labor accrual and prepare journal entries.
• Review agency’s invoice for accuracy and work with agency to resolve any discrepancies.
• Manage the AP system which tracks vendor invoices unable to be vouchered due to unresolved discrepancies or missing information, including following up on aged items in system.
• Partner with Finance, Procurement, Receiving, and Operations to resolve complex issues related to pricing, quantity variances, receiving errors, and general ledger coding.
• Assist AP Manager with Received not Vouchered (RNV) account reconciliation at month-end.
• Collaborate with Finance team and other departments to review aged RNV items and assist with resolution.
• During peak times throughout the year, assist AP team with invoice processing and by responding to vendor inquiries in a timely and professional manner.
• Manage Indirect Expense Accrual process at month-end and maintain account reconciliation.
• Collaborate with Finance team to review income statement accounts for posting errors or accruals required at month-end.
• For assigned balance sheet accounts, review account transactions, investigate differences, prepare correcting journal entries as deemed necessary, and maintain balance sheet support files.
• Respond timely to internal inquiries regarding assigned accounts and other questions.
• Troubleshoot all related issues and update general accounting procedures as needed and required.
• Drive root-cause investigations to mitigate and mediate recurring and/or critical issues.
• Maintain all relevant information in ERP and other supporting systems.
• Knowledge of and adherence to all PCI rules, internal controls, policies, and procedures.
• Actively engage in continuous improvement efforts and programs.
• This position may require overtime and/or weekend work
• Perform other duties as assigned by Controller.

Equal Employment Opportunity (EEO) Statement

PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status. At PCI, Equity and Inclusion are at the core of our company’s purpose: Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fairness, respect, and equal opportunity – at every level. We envision a PCI community where everyone can belong and grow, and we strive to bring this vision to reality by continuously and intentionally assessing our people practices, policies and programs, marketing approach, and workplace culture.

Why Work for PCI Pharma Services?

At PCI, we have an uncompromising focus on providing quality and operational excellence and providing the industry leading customer experience. Our people make all of this happen, so providing an industry leading experience for our people is equally as important. By creating an authentic culture of purposeful work, we aspire to be an interesting and fulfilling place for talented individuals to grow careers. We live a philosophy of intentional learning combined with real-life experience supported by a fair and competitive rewards program. We are individuals, teams and a company that believes in our purpose and our approach is simple, the people who work at PCI fuel our business; we don’t say no, we figure out how.