Staff Accountant

RapportLook; Reno (NV); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Paid time off

11 paid holidays

401(k) plan

Profit sharing

Job summary

RapportLook is seeking a Staff Accountant to support the financial operations of a growing, multi-state organization. This on-site role works closely with the CFO on day-to-day accounting, reporting, and project costing.

The ideal candidate will be hands-on, detail-oriented and proficient with Excel, with experience in AP/AR, GL, and month-end close. This is a full-time position offering growth opportunities within a stable company.

Qualifications

• 3–4 years of accounting experience (AP/AR and GL exposure).
• Exposure to cost or project accounting.
• Strong Excel skills for reporting and analysis.
• High attention to detail and strong organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Professional communication with vendors, clients, and internal teams.

Responsibilities

• Process accounts payable including vendor invoices and payments.
• Manage accounts receivable invoicing, collections, and reconciliations.
• Prepare and post journal entries.
• Assist with general ledger maintenance and month-end close.
• Reconcile accounts and support financial accuracy.
• Maintain and track Work-in-Progress (WIP) schedules.
• Apply cost accounting principles to job costing and project tracking.
• Monitor cost vs. revenue and assist with cost allocation.
• Support operational budgeting and project profitability tracking.
• Prepare sales tax data across multiple states (approximately 8 states).
• Coordinate with external CPA for tax filings and compliance.
• Maintain documentation for audit and tax review.
• Generate financial and operational reports.
• Perform data analysis using Excel.
• Assist with implementation and adaptation to new accounting systems.
• Communicate with vendors and clients regarding W-9s, ACH forms, and COIs.
• Provide direct support to the CFO to improve processes and workflow.

Skills

Accounting

Detail-oriented

Multitasking

Effective communication

Tools

Excel

Job description

Job Title: Staff Accountant

Location: On-site

Employment Type: Full-Time

Salary Range: $50,000 — $60,000 annually

Position Overview

We are seeking a Staff Accountant to support the financial operations of a growing, multi-state organization. This role works directly alongside the CFO and plays a key part in day-to-day accounting, reporting, compliance, and project costing.

This is an excellent opportunity for an accounting professional who wants real exposure to business operations — not just transactional work. The right candidate will be hands‑on, organized, comfortable with technology, and interested in long‑term career growth within a stable company.

Key Responsibilities

Core Accounting Functions

• Process accounts payable including vendor invoices and payments
• Manage accounts receivable invoicing, collections, and reconciliations
• Prepare and post journal entries
• Assist with general ledger maintenance and month-end close
• Reconcile accounts and support financial accuracy

Cost & Project Accounting

• Maintain and track Work-in-Progress (WIP) schedules
• Apply cost accounting principles to job costing and project tracking
• Monitor cost vs. revenue and assist with cost allocation
• Support operational budgeting and project profitability tracking

Sales Tax & Compliance

• Prepare sales tax data across multiple states (approximately 8 states)
• Coordinate with external CPA for tax filings and compliance
• Maintain documentation for audit and tax review

Reporting & Systems

• Generate financial and operational reports
• Perform data analysis using Excel
• Assist with implementation and adaptation to new accounting systems

Internal & External Support

• Communicate with vendors and clients regarding W-9s, ACH forms, and COIs
• Make outbound calls to resolve documentation issues
• Provide direct support to the CFO to improve processes and workflow

Qualifications

Required

• 3–4 years of accounting experience (AP/AR and GL exposure)
• Experience or exposure to cost or project accounting
• Strong Excel skills (formulas, reporting, and analysis)
• High attention to detail and strong organization skills
• Ability to manage multiple priorities and meet deadlines
• Professional communication with vendors, clients, and internal teams

Preferred

• Multi-state accounting experience
• Sales tax preparation or coordination experience
• Experience preparing documentation for external CPA review

Ideal Candidate Profile

• Proactive and forward-thinking
• Comfortable learning new systems and technology
• Professional and dependable
• Collaborative team player willing to wear multiple hats
• Interested in long-term career growth and development

Compensation & Benefits

• Salary: $50,000 — $60,000 annually

• PTO accrues upon hire (available after 60 days)

• 11 paid holidays

• Safe Harbor 401(k) with 3% employer contribution

• Discretionary profit sharing