Staff Accountant

Jobot; Providence (RI); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Benefits package

Paid time off and holidays

Professional development

Job summary

Jobot is seeking a Staff Accountant in Providence, RI for an on-site, permanent role. You will support day-to-day accounting, month-end and year-end close, and project accounting including client billing and WIP reporting in a project-based architecture environment.

The ideal candidate has a strong accounting foundation, analytical skills, and the ability to manage multiple priorities. Relevant experience with project accounting and billing is highly desirable.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• 2+ years of accounting experience.
• Strong knowledge of general accounting principles.
• Proficiency in Microsoft Excel and accounting software.
• Attention to detail and organizational skills.
• Analytical, problem-solving and communication abilities.
• Ability to manage multiple deadlines and prioritize.
• Independent worker who also collaborates in a team.

Responsibilities

• Maintain accurate financial records and perform general ledger entries.
• Assist with monthly, quarterly, and annual financial close processes.
• Prepare and reconcile bank accounts and balance sheet accounts.
• Assist with financial statement preparation and internal reporting.
• Monitor expenses, accruals, and fixed assets.
• Support budgets, forecasts, and financial analyses.
• Process project accounting activities, including tracking costs and revenue.
• Prepare and process client invoices based on project milestones and billing schedules.
• Monitor accounts receivable and assist with collections.
• Support tax preparation and audit documentation.
• Coordinate with project managers to resolve billing discrepancies.
• Record vendor invoices and process payments.

Skills

General ledger accounting

Project accounting

Billing & invoicing

Accounts payable

Accounts receivable

Financial reporting

Time management

Attention to detail

Communication

Teamwork

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

Microsoft Excel

Deltek Ajera

Deltek Vantagepoint

QuickBooks

Job description

Staff Accountant

$80000 - $90000 per year | Providence, RI | On-site | Permanent

A bit about us:

We are seeking a detail-oriented and organized Staff Accountant to join our accounting team at a growing architecture firm. This individual will support day-to-day accounting operations, maintain accurate financial records, assist with month‑end and year‑end close processes, and help ensure the financial health of the organization.

The ideal candidate has a strong foundation in accounting, excellent analytical skills, and the ability to manage multiple priorities in a project-based professional services environment. Experience with project accounting, client billing, and work-in-progress (WIP) reporting is highly desirable.

Why join us?

• Competitive compensation based on experience.
• Comprehensive benefits package.
• Paid time off and holidays.
• Opportunities for professional development and career advancement.
• A collaborative work environment that values accuracy, accountability, and teamwork.
• The opportunity to contribute to the financial operations of a creative, project-driven organization.

Job Details

Key Responsibilities:

• General Accounting & Financial Reporting:
• Maintain accurate financial records and perform general ledger entries.
• Assist with monthly, quarterly, and annual financial close processes.
• Prepare and reconcile bank accounts, balance sheet accounts, and general ledger accounts.
• Assist with financial statement preparation and internal reporting.
• Monitor expenses, accruals, prepaid expenses, and fixed assets.
• Support the preparation of budgets, forecasts, and financial analyses as needed.
• Ensure accounting records comply with company policies and applicable accounting standards.
• Project Accounting & Client Billing
• Assist with project accounting activities, including tracking project costs, expenses, and revenue.
• Prepare and process client invoices based on project milestones, contractual agreements, and billing schedules.
• Monitor accounts receivable, track outstanding invoices, and assist with collections.
• Review project budgets, consultant expenses, and billing documentation for accuracy.
• Assist with work-in-progress (WIP) reports and project profitability analysis.
• Coordinate with project managers to resolve billing discrepancies and ensure timely invoicing.
• Support accurate allocation of labor costs and other project-related expenses.
• Accounts Payable & Accounts Receivable:
• Process vendor invoices, employee expense reimbursements, and other payments.
• Verify invoice coding, approvals, and supporting documentation.
• Assist with vendor account reconciliations and payment scheduling.
• Record customer payments and assist with accounts receivable follow-up.
• Maintain organized financial records and supporting documentation.
• Compliance & Administrative Support:
• Assist with audit preparation and provide supporting schedules and documentation.
• Maintain compliance with internal controls, accounting procedures, and recordkeeping requirements.
• Support tax preparation by organizing financial records and reconciliations.
• Collaborate with project managers, operations, human resources, and leadership on financial matters.
• Identify opportunities to improve accounting processes and reporting efficiency.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field, or equivalent relevant accounting experience.
• 2+ years of accounting experience preferred.
• Working knowledge of general accounting principles and standard accounting procedures.
• Proficiency in Microsoft Excel and general accounting software.
• Strong attention to detail and organizational skills.
• Excellent analytical, problem-solving, and communication abilities.
• Ability to manage multiple deadlines and prioritize competing responsibilities.
• Ability to work independently while contributing to a collaborative team environment.

Preferred Qualifications

• Experience working in an architecture, engineering, construction (AEC), or other project-based professional services firm.
• Familiarity with project accounting, WIP reporting, project budgets, and profitability tracking.
• Experience with time-and-expense billing, client invoicing, and accounts receivable management.
• Knowledge of accounting software such as Deltek Ajera, Deltek Vantagepoint, QuickBooks, or similar platforms.
• Understanding of professional services revenue recognition and consultant expense management.
• Experience assisting with month-end close, financial reporting, and account reconciliations.

Key Skills & Competencies

• General ledger accounting and account reconciliations
• Project accounting and cost tracking
• Client billing and invoice processing
• Accounts payable and accounts receivable
• Month-end and year-end close
• Financial reporting and data analysis
• Microsoft Excel and accounting software
• Time management and deadline management
• Accuracy, confidentiality, and attention to detail
• Cross-functional communication and teamwork

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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