Staff Accountant

Giant Magellan Telescope; Pasadena (CA); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

401(k)

Dental Insurance

Disability Insurance

Job summary

Giant Magellan Telescope in Pasadena, CA is seeking a Staff Accountant to support day-to-day accounting functions with a primary focus on accounts payable and payroll processing for month-end close.

The successful candidate will have 2-3 years of accounting experience, strong knowledge of US GAAP, and excellent attention to detail, with proficiency in MS Excel; they will work with the Controller, Accounting Manager, and Financial Analyst in a hands-on, small-business environment.

Qualifications

• 2-3 years of accounting experience, preferably in invoicing, payroll processing, and general accounting.
• Working knowledge of US GAAP and practices.
• Strong attention to detail and accuracy.
• Proficient in MS Excel.
• Experience in a hands-on, small business environment.

Responsibilities

• Prepare, process and maintain vendor invoices, expense reports, and credit card reconciliation reports.
• Review billing information for accuracy and match to PO/Contract numbers and GL accounts.
• Assist with payables-related inquiries from employees and escalated issues to the Financial Analyst.
• Assist in maintaining and processing semi-monthly payroll and ensure accurate timekeeping integration.
• Maintain payroll records and assist with payroll-related reporting.
• Assist with month end and year-end close and audits.

Skills

Attention to detail

Invoicing

Payroll processing

MS Excel

Reporting skills

Education

Bachelor’s degree in Accounting

Tools

Microsoft Dynamics SL

Paychex

Job description

Job Summary

The Staff Accountant will support the Accounting and Finance Department with day-to-day accounting functions, with a primary focus on accounts payable and payroll processing in preparation of each month end close. The position requires a detail-oriented, organized, and dependable individual who can meet deadlines and maintain accurate financial records. The Staff Accountant will report to the Controller and work closely with the Accounting Manager and Financial Analyst to support and meet Payroll, Accounts Payable and Expenditure management requirements. The Staff Accountant may periodically interact with management and other departments to ensure timely and accurate processing of invoices, accruals, payroll, and other accounting-related activities.

Title: Staff Accountant
Element: Finance and Accounting
Manager: Controller
Type: Full-Time
Location: Pasadena, CA

Job Summary

The Staff Accountant will support the Accounting and Finance Department with day-to-day accounting functions, with a primary focus on accounts payable and payroll processing in preparation of each month end close. The position requires a detail-oriented, organized, and dependable individual who can meet deadlines and maintain accurate financial records. The Staff Accountant will report to the Controller and work closely with the Accounting Manager and Financial Analyst to support and meet Payroll, Accounts Payable and Expenditure management requirements. The Staff Accountant may periodically interact with management and other departments to ensure timely and accurate processing of invoices, accruals, payroll, and other accounting-related activities. The successful candidate will have 2-3 years of experience in accounting. They should possess a working knowledge of core accounting functions as it relates to payables, payroll and general ledger. They will also need to demonstrate excellent communication skills, be proactive, and comfortable in a hands-on, small business environment.

Job Duties

• Prepare, process and maintain vendor invoices, expense reports, and credit card reconciliation reports in a timely and accurate manner.
• Review billing information for accuracy, including matching invoices to corresponding Purchase Order or Contract numbers, as well as General Ledger Account and Work Breakdown Structure codes and report or resolve discrepancies as needed.
• Assist with payables-related inquiries from employees and escalated issues to the Financial Analyst as appropriate.
• Assist in maintaining and processing semi-monthly payroll by reviewing timecards, including collecting, calculating, and entering journal entry data to ensure accurate integration between timekeeping application and accounting software.
• Maintain accurate and up-to-date payroll records and assist with payroll-related reporting.
• Assist with payroll-related inquiries from employees and escalated issues to the Accounting Manager as appropriate.
• Assist in month end and year-end financial close, as well as annual audits.
• Maintain confidentiality of sensitive financial, payroll, and employee information.
• Participate in and contribute to special projects and analyses as needed.
• Maintain professional and technical knowledge by attending educational webinars or workshops.
• Contribute to team effort by exercising flexibility and recommending processes to improve efficiencies for the entire organization.

Qualifications (Required)

• Bachelor’s degree in Accounting, Finance, Business Administration or a related field
• 2-3 years of accounting experience, preferably with experience in invoicing, payroll processing, and/or general accounting
• Working knowledge of basic US General Accepted Accounting Principles and practices
• Strong attention to detail and accuracy
• Proficient in MS Excel
• Experience working in a hands-on, small business environment
• Reporting skills

Qualifications (Preferred)

• Basic knowledge of fixed assets, compensation and wage structure, 401(k), insurance and fringe benefits
• Experience in Microsoft Dynamics SL or other similar Accounting Software
• Experience or knowledge of Paychex or similar payroll provider

Working Conditions

Normal office environment. Open plan layout. This role is expected to work onsite in Pasadena at least two days per week.

Physical Requirements

No special requirements

Direct Reports

None

Featured Benefits

• Medical Insurance
• Vision Insurance
• 401(k)
• Dental Insurance
• Disability Insurance

Hiring Range
$80,000-$120,000

The salary for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, and training.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Giant Magellan Telescope Corporation Human Resources Representative.