Staff Accountant

Collegis Education; Oak Brook (IL); Hybrid; USD 50,000 - 65,000; Full time

Job summary

Collegis Education seeks a detail‑oriented accounting assistant to support billing, reconciliations, and month‑end close. You will gather usage data, prepare invoices, and email them to customers while ensuring accurate and timely financial reporting across the organization.

You will also assist with AP, bank reconciliations, and cash application in FinancialForce, contributing to reliable statements and internal controls in a hybrid work setup.

Qualifications

• Bachelor’s degree required in accounting, finance, or business.
• Hybrid work schedule onsite 2–3 days per week.
• Experience with FinancialForce is a plus.

Responsibilities

• Manage monthly billing by collecting usage data and sending invoices.
• Support month-end close with journal entries and reconciliations.
• Assist accounts payable including vendor invoices and AP templates.
• Perform monthly bank reconciliations and related journal entries.
• Apply customer payments to AR in FinancialForce.
• Run aging reports for AP and AR monthly.
• Prepare Sales and Use tax reports and related journal entries.
• Update prepaid schedules and flag contract expirations/renewals.
• Collaborate with accounting team to allocate software/tool expenses.
• Generate FinancialForce reports for reconciliations and analysis.
• Support system/process improvement projects.
• Help define standard accounting processes and controls.
• Ensure timely, accurate execution of established accounting processes.
• Adhere to information security policies and report issues.

Skills

Attention to detail

Communication skills

Independence

Organizational skills

Problem solving

Team collaboration

Excel proficiency

Education

Bachelor’s degree in Accounting/Finance/Business

Tools

Microsoft Excel

FinancialForce GL

Job description

In this role, you’ll support the financial health of Collegis Education by ensuring accounting processes, billing activities, reconciliations, and reporting are completed accurately, efficiently, and on time.

This role exists to support the Company’s accounting operations by helping prepare accurate financial statements, maintain internal controls, support month-end close, process customer billing, and contribute to reliable financial reporting across the organization.

What You’ll Do:

• Manage the monthly billing process by gathering usage data such as media spend, hours worked, and other variable components, creating billing documents, obtaining internal approvals, and emailing approved invoices to customers
• Support the monthly close process by preparing journal entries and completing account reconciliations for operating expenses and related balance sheet accounts
• Assist with accounts payable processes, including vendor invoice vouching, AP upload templates, and p-card reconciliations as needed
• Complete monthly bank reconciliations and create related journal entries for activity as needed
• Post cash receipts and apply customer payments to accounts receivable in FinancialForce
• Run monthly accounts payable and accounts receivable aging reports
• Create monthly Sales & Use tax reports for filing and prepare related journal entries
• Update prepaid schedules for new purchases and flag contract expirations and renewals as needed
• Partner with the Senior Accountant and Finance team to allocate software and tool expenses for client reporting
• Create reports in FinancialForce to support account reconciliations, research, and financial analysis
• Support system and process improvement projects on an ongoing basis
• Work closely with the Manager of Accounting to define standard accounting processes and maintain adequate internal controls
• Drive established accounting processes in an efficient, timely, and accurate manner
• Adhere to the appropriate information security policies based on the sensitivity of company data and report any security-related issues

What You'll Bring: Experience & Skills

• 0–3 years of accounting experience; recent accounting graduates will be considered
• Ability to work accurately, efficiently, and independently in a fast-paced environment
• Strong organization, prioritization, and follow-through skills with the ability to raise issues appropriately to ensure deadlines are met
• Excellent communication and interpersonal skills with the ability to collaborate effectively with employees across onsite and remote teams
• Strong attention to detail and critical thinking skills
• Willingness to display initiative and contribute as an effective team member
• Ability to handle confidential information in a discreet and professional manner
• Intermediate proficiency with Microsoft Excel, including VLOOKUPs, SUMIFs, and pivot tables
• Experience using a professional accounting system; FinancialForce GL experience is a plus
• Interest in working within a fast-paced, ever-changing environment

Education & Certifications:

Bachelor’s degree in Accounting, Finance, or Business required

This role offers the flexibility of a hybrid environment. In alignment with our commitment to collaboration and team engagement, employees will be expected to follow a schedule working onsite 2–3 days per week to support in-person connection and cross-functional partnership.

Who We Are:

Collegis Education partners with higher education institutions to deliver technology, marketing, and enrollment solutions that support the full student lifecycle. Our teams work across institutions to improve operations, enhance the student experience, and drive meaningful outcomes for both students and our partners.

Collegis Education is committed to the policy that all persons shall have equal access to its programs, facilities, and employment without regard to race, color, creed, religion, national origin, sex, age, marital status, disability, public assistance status, veteran status, or sexual orientation.