Staff Accountant

Vaco; North York (York County); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Vaco by Highspring in the Charlotte area is seeking a Staff Accountant to own Accounts Payable, manage the purchasing card program, and reconcile inventory to the General Ledger. You will partner with department leaders to ensure accurate, timely payments and provide backup across accounting functions.

The ideal candidate has at least 3 years in AP, strong Excel skills, and the ability to handle confidential information with discretion in a hybrid work environment.

Qualifications

• Associate degree or equivalent relevant business experience.
• Minimum of 3 years of Accounts Payable or related accounting experience.
• Proficiency with Microsoft Excel, Word, Outlook, and Adobe.
• Ability to quickly learn and effectively utilize company-specific accounting and operational systems.
• Power BI experience is a plus.
• Strong organizational, communication, and time-management skills.
• High level of accuracy and attention to detail.
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Manage all aspects of the Accounts Payable process, including coding, routing, and processing invoices through AP automation systems.
• Administer Accounts Payable system users and approval workflows.
• Reconcile Accounts Payable activity to the General Ledger, inventory, and fixed asset systems.
• Manage the company-wide purchasing card program and complete monthly reconciliations.
• Prepare reports, schedules, and supporting documentation for management, the annual audit, and applicable tax filings.
• Cross-train on other accounting functions and collaborate with team members to provide backup support as needed.
• Assist with additional accounting projects and responsibilities as assigned.
• Maintain a professional, team-oriented approach when interacting with colleagues and other stakeholders.
• Demonstrate a willingness to provide a high level of service and support across the organization.

Skills

Accounts Payable

Excel

General Ledger

Purchasing Card

Attention to detail

Communication

Education

Associate degree

Tools

Power BI

Job description

Staff Accountant

Position Overview

The Staff Accountant will be responsible for all aspects of Accounts Payable and will work closely with department leaders to ensure payments are processed accurately and on time. This position will also oversee the organization's purchasing card program, reconcile inventory to the General Ledger, and support a variety of additional accounting functions.

The ideal candidate will bring a strong customer-service mindset, attention to detail, problem-solving skills, professionalism, discretion, and the ability to effectively manage multiple priorities in a collaborative environment.

Key Responsibilities

• Manage all aspects of the Accounts Payable process, including coding, routing, and processing invoices through AP automation systems.
• Administer Accounts Payable system users and approval workflows.
• Reconcile Accounts Payable activity to the General Ledger, inventory, and fixed asset systems.
• Manage the company-wide purchasing card program and complete monthly reconciliations.
• Prepare reports, schedules, and supporting documentation for management, the annual audit, and applicable tax filings.
• Cross-train on other accounting functions and collaborate with team members to provide backup support as needed.
• Assist with additional accounting projects and responsibilities as assigned.
• Maintain a professional, team-oriented approach when interacting with colleagues and other stakeholders.
• Demonstrate a willingness to provide a high level of service and support across the organization.

Qualifications

• Associate degree or equivalent relevant business experience.
• Minimum of 3 years of Accounts Payable or related accounting experience.
• Proficiency with Microsoft Excel, Word, Outlook, and Adobe.
• Ability to quickly learn and effectively utilize company-specific accounting and operational systems.
• Power BI experience is a plus.
• Strong organizational, communication, and time-management skills.
• High level of accuracy and attention to detail.
• Ability to handle confidential information with professionalism and discretion.

Work Environment

• Hybrid work schedule.

Successful completion of applicable pre-employment screening requirements, which may include a background investigation, drug screening, and credit check.

Why Join the Team?

This is an opportunity to join a well-established, service-oriented organization in the Charlotte area that offers a professional, collaborative environment. The Staff Accountant will have the opportunity to take ownership of key accounting processes while working cross-functionally and developing broader exposure to the organization's accounting operations.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.