Staff Accountant

Genesee Country Museum; Mumford (NY); On-site; USD 65,000 - 68,000; Full time

Benefits offered by this job

Healthcare

Dental coverage

403(b) plan with match

Paid time off

Life insurance

Disability coverage

Employee assistance program

Job summary

Genesee Country Museum in Mumford, NY, seeks an experienced Staff Accountant to join a nonprofit finance team managing a $5M operating budget and restricted funds.

The role covers month-end close, GL reconciliations, payroll processing, AR/AP duties, and internal controls. The ideal candidate has 2–5 years of accounting experience and comfort with ERP systems in a paperless environment.

Qualifications

• 2-5 years of accounting or bookkeeping experience.
• Experience with general ledger functions and month-end close.
• Hands-on experience with ERPs and accounts payable software.

Responsibilities

• Month-end closing and general ledger responsibilities.
• Reconcile museum bank accounts and correct discrepancies.
• Prepare and record journal entries (prepaids, deferred revenue, adjustments).
• Reconcile inventory for food service and retail; record COGS.
• Record bank deposits and transfers to the general ledger.
• Manage accounts receivable and ensure timely billing; follow up on outstanding receivables.
• Process accounts payable: review invoices, post payments, and handle 1099s.
• Process payroll and post G/L entries bi-weekly.
• Backup Accounting Clerk for cash handling; support CFO as needed.

Skills

Accounting experience

Non-profit accounting

Attention to detail

Tools

SAGE Intacct

ERP systems

Accounts payable software

Job description

Position: Staff Accountant
Reports to: CFO
Direct Reports: None
Hours/Days: Full-time 40 hours per week, Exempt. Occasional weekends as needed.

POSITION OVERVIEW:

We are looking for an experienced Staff Accountant to join our non-profit organization. As part of our finance team that oversees a $5M operating budget and significant restricted funds, you will manage the general ledgers, reconcile invoices, manage accounts payable and accounts receivable and perform month-end and year-end closings. The ideal candidate has more than two years of accounting experience, preferably in a non-profit, is fluent in a variety of software applications, and meets the qualifications and standards listed below.

RESPONSIBILITIES (including but not limited to) : Month-End Closing and General Ledger (50%)

• Assist CFO with closing books at month-end and year-end including related financial reporting.
• Reconcile all Museum bank accounts, along with identifying and correcting discrepancies.
• Prepare and record journal entries in accounting system, such a prepaid expenses, deferred revenue and adjustments/reclassifications.
• Reconcile inventory for food service and retail and record COGS.
• Record all bank deposits and transfers to the general ledger

Accounts Receivable (10%)

• Manage the accounts receivable process to ensure that all customers are billed in a timely manner and any outstanding receivables are followed up on

Accounts Payable (10%)

• Review coded invoices for completeness & accuracy in the automated accounts payable system
• Post stale check reversals into accounting system and process checks through the accounting system when necessary.
• Post auto pay and ACH paid invoices into the accounting system.
• Follow up with supervisors on invoices to be coded and approved.
• Prepare and process 1099s to appropriate vendors based on regulations.

Payroll (20%)

• Process payroll and post the G/L entry bi-weekly.

Other (10%)

• Act as back-up to Accounting Clerk on the cash bag process, including preparing bags, counting and reconciling bags, and weekly recording of cash receipts
• Performs other duties as assigned by the CFO

QUALIFICATIONS:

• 2-5 years of accounting or bookkeeping experience with a preference for non-profit experience.
• Experience with general ledger functions and month-end/year-end close process.
• Current hands-on experience with ERPs and accounts payable software, experience with SAGE Intacct preferred.
• Comfortable working in a paperless environment with various technologies.
• Excellent analytical skills and strong attention to detail is very important.
• Ability to work efficiently, courteously and professionally with internal and external customers.

SALARY AND BENEFITS:

Salary: The starting pay range for a candidate selected for this position is generally within the range of $65,000-$68,000. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's qualifications, specific skills, and experience.

Benefits:

We are proud to support the health and wellbeing of the people we employ. We offer a competitive, comprehensive benefits package that includes healthcare, eye and dental coverage, a 403(b) plan with an annual board approved employer match for qualified staff, accrued paid time off, life insurance, disability coverage, and an employee assistance program.

Equal Employment Opportunity Statement:

We are committed to a policy of Equal Employment Opportunity with respect to all employees, applicants, and interns for employment. We recruit, hire, train, and promote without discrimination due to race, color, sex, age, disability, religion, citizenship, national origin, military or veteran status, marital status, gender identity and expression, sexual orientation, and any other status protected by applicable federal, state, or local law.