Staff Accountant

Vaco by Highspring; Marion (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Vaco by Highspring is seeking an Accounts Payable professional to process and maintain AP transactions in a timely and accurate manner. The role involves reviewing invoices, purchase orders, and supporting documents for completeness and proper approvals, while maintaining vendor records and communicating with suppliers on payment inquiries.

Tax and compliance processes, including card activity reconciliation and year-end closing tasks, are part of the responsibilities.

Qualifications

• Responsibilities include processing and maintaining AP transactions to ensure timely and accurate postings.
• Reviewing vendor invoices, purchase orders, vouchers, and related documentation for completeness and proper approvals.

Responsibilities

• Process and maintain Accounts Payable transactions, including vendor invoices, purchase orders, payment requests, credit memos, and related documentation.
• Review purchase requisitions, purchase orders, vouchers, invoices, and related documentation for completeness, appropriate approvals, account coding, and compliance.
• Maintain vendor records and assist with vendor communications, payment inquiries, documentation requests, and resolution of discrepancies.
• Process and reconcile the company purchasing card and credit card activity, including monthly statements, transaction verification, account coding, supporting documentation, and timely payment.
• Assist with applicable State of Ohio purchasing systems, Controlling Board requests, requisitions, vouchers, and related purchasing processes.
• Perform assigned fiscal year-end closing activities, including account analysis and other required closing procedures.
• Assist with preparation of financial reports, schedules, and supporting documentation for leadership, auditors, and other authorized users.
• Assist with fixed asset accounting, including record maintenance, tagging, reconciliation, inventory, and disposal documentation.

Job description

• Process and maintain Accounts Payable transactions, including vendor invoices, purchase orders, payment requests, credit memos, and related documentation.
• Review purchase requisitions, purchase orders, vouchers, invoices, and related documentation for completeness, appropriate approvals, account coding, and compliance.
• Maintain vendor records and assist with vendor communications, payment inquiries, documentation requests, and resolution of discrepancies.
• Process and reconcile the company purchasing card and credit card activity, including monthly statements, transaction verification, account coding, supporting documentation, and timely payment.
• Assist with applicable State of Ohio purchasing systems, Controlling Board requests, requisitions, vouchers, and related purchasing processes.
• Perform assigned fiscal year-end closing activities, including account analysis and other required closing procedures.
• Assist with preparation of financial reports, schedules, and supporting documentation for leadership, auditors, and other authorized users.
• Assist with fixed asset accounting, including record maintenance, tagging, reconciliation, inventory, and disposal documentation.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here https://www.highspring.com/ai-use-notices/. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).