Staff Accountant

M3 USA Corporation; Fort Washington (MD); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health and Dental Insurance

Life, Accident and DisabilityInsurance

Prescription Plan

Flexible Spending Account

401k Plan and Match

Paid Holidays and Vacation

Sick Days and Personal Day

Job summary

M3 USA Corporation is seeking a Staff Accountant to join our finance team in Fort Washington, MD. You will manage monthly close processes, prepare journal entries, reconciliations, and intercompany invoices supporting multiple business units.

The role requires 1–3 years of accounting experience, strong Excel skills, and familiarity with NetSuite and IFRS. We offer competitive benefits and opportunities to work with a global healthcare technology leader.

Qualifications

• Bachelor's degree in accounting is required.
• 1–3 years of related accounting experience.
• Strong Excel skills including pivot tables and XLOOKUP.
• Familiarity with NetSuite or similar ERP.
• Understanding of IFRS accounting standards.

Responsibilities

• Prepare and post monthly journal entries for leases, fixed assets, goodwill, tax, audit, legal, and other costs.
• Prepare monthly cost allocations for professional services, rent and utilities, software subscriptions, and shared personnel costs across business units.
• Reconcile balance sheet accounts for assigned units, including intercompany receivables and loans, fixed assets and depreciation, goodwill and intangible assets, investments in subsidiaries, and other items.
• Support month-end close by completing assigned reconciliations and journal entries within established deadlines.
• Maintain accurate fixed asset records, including additions, disposals, and depreciation schedules.
• Apply customer payments daily and maintain current receivables records.
• Prepare and distribute monthly intercompany invoices and payroll allocations.
• Distribute customer invoices several times per week.
• Invoice clients monthly for billable recruiter travel and reconcile receipts monthly.
• Prepare ad-hoc reports and analyses as requested.
• Analyze monthly results for assigned units and provide observations to management.
• Evaluate appropriate accounting treatment and document conclusions.

Skills

Attention to detail

Deadline management

Analytical skills

Education

Bachelor's Degree in Accounting

Tools

Excel (Pivot Tables, XLOOKUP)

NetSuite or similar ERP

Job description

Company Description

About M3: A Japanese global leader in the provision of ground-breaking and innovative technological and research solutions to the healthcare industry. The M3 Group operates in the US, Asia, and Europe with over 5.8 million physician members globally via its physician websites which include mdlinx.com, m3.com, research.m3.com, Doctors.net.uk, medigate.net, and medlive.cn. M3 Inc. is a publicly traded company on the Tokyo Stock Exchange (jp:2413, NIKKEI 225) with subsidiaries in major markets including the US, UK, Japan, South Korea, and China, and in 2020 was ranked in Forbes’ Global 2000 list. The M3 Group provides services to healthcare and the life science industry. In addition to market research, these services include medical education, ethical drug promotion, clinical development, job recruitment, and clinic appointment services. M3 has offices in Japan, UK, France, Germany, Brazil, Sweden, China, USA, and South Korea, as well as India.

Due to our continued growth, we are hiring for a Staff Accountant to join M3 USA.

Job Description

• Prepare and post monthly journal entries for leases, fixed assets, goodwill, tax, audit, legal, and other third-party administrator costs.
• Prepare monthly cost allocations for professional services, rent and utilities, software subscriptions, and shared personnel costs across business units.
• Reconcile balance sheet accounts for assigned business units, including intercompany receivables and loans, fixed assets and accumulated depreciation, goodwill and intangible assets, investments in subsidiaries, security deposits, deferred rent, lease liability, right-of-use asset, and intercompany loan payable. Research and resolve reconciling items within the close period.
• Support month-end close by completing assigned reconciliations and journal entries within established deadlines.
• Maintain accurate fixed asset records, including additions, disposals, and depreciation schedules.
• Apply customer payments daily and maintain current receivables records for assigned business units.
• Prepare and distribute monthly intercompany invoices to business units for shared system costs and payroll allocations.
• Distribute customer invoices several times per week for assigned business units.
• Invoice clients monthly for billable recruiter travel; reconcile receipts and expenses monthly for assigned business units.
• Prepare ad-hoc reports and analyses as requested by the Accounting Manager or Controller.
• Analyze monthly results for assigned business units, investigate significant variances, and provide observations and recommendations to the Accounting Manager and business unit leadership.
• Evaluate the appropriate accounting treatment for select transactions (for example, lease classification, fixed asset capitalization, and revenue recognition) and document conclusions for review.

Qualifications

• Bachelor's Degree in Accounting Required.
• 1-3 years of related accounting experience.
• Ability to manage multiple recurring deadlines across assigned business units without sacrificing accuracy.
• Strong attention to detail and commitment to complete, well-documented workpapers.
• Demonstrated experience with balance sheet reconciliations, including research and resolution of reconciling items.
• Solid understanding of journal entry preparation, accruals, and month-end close procedures.
• Proficiency in Excel, including pivot tables and XLOOKUP; ability to work efficiently with large data sets.
• Familiarity with intercompany transactions, cost allocations, and accounts receivable processes.
• Experience with NetSuite or similar ERP preferred.
• Working knowledge of IFRS accounting standards and their application to financial reporting, including recognition, measurement, and disclosure requirements.
• Willingness to learn and apply AI or automation tools to improve efficiency in recurring accounting workflows.

Additional Information

Benefits:

A career opportunity with M3USA offers competitive wages, and benefits such as:

• Health and Dental
• Life, Accident and Disability Insurance
• Prescription Plan
• Flexible Spending Account
• 401k Plan and Match
• Paid Holidays and Vacation
• Sick Days and Personal Day

*M3 reserves the right to change this job description to meet the business needs of the organization

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