Staff Accountant

HW Media, LLC; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) with employer match

Comprehensive benefits (health, dental

Vision and ancillary insurance

Unlimited PTO + Paid Parental Leave

Job summary

HousingWire, part of HW Media, LLC, is seeking a Staff Accountant to support AR, invoicing, and the monthly close for advertising, sponsorship, and subscription revenue streams. You will own day-to-day AR activity, apply payments, and prepare month-end entries for review by the Accounting Supervisor.

You will collaborate with internal teams to resolve billing issues, maintain reconciliations, and ensure accuracy in revenue recognition.

Qualifications

• 2+ years in accounting or bookkeeping, with AR and revenue support.
• Strong working knowledge of debits/credits, accruals, and revenue recognition basics.
• Intermediate Excel skills — filters, lookups, and pivot tables.

Responsibilities

• Manage accounts receivable across multiple revenue streams; monitor aging and collections.
• Prepare and send invoices via Bill.com; apply payments and resolve unapplied cash.
• Perform revenue reconciliations and assist month-end close with entries and schedules.
• Classify and reconcile expenses; ensure receipts and policy compliance.
• Maintain documentation, controls, and cross-functional collaboration for accurate reporting.

Skills

Accounts receivable

GL accounting

Revenue recognition

Excel (Pivot, VLOOKUP)

Tools

Bill.com

Excel

Job description

About the Company and Role

HousingWire is the most trusted source for news, data, and insights in the housing market. Through its media, data, events, and performance intelligence platforms, HousingWire helps housing professionals make better decisions, faster.

This role sits within the Finance function and supports the accounts receivable and monthly close cycle for HousingWire's advertising, sponsorship, and subscription revenue streams. The Staff Accountant owns day-to-day AR activity, payment application, invoicing, and revenue reconciliation, and prepares proposed month-end entries for review and posting by the Accounting Supervisor.

What You'll Do

Accounts Receivable, Collections & Invoicing

• Drive collections follow-ups across multiple business lines and revenue streams; keep AR aging notes current and accelerate past-due accounts per policy.
• Apply incoming payments (checks, ACH, wire transfers) accurately and timely to the correct customer accounts; resolve short payments, mismatches, and unapplied cash.
• Prepare and send invoices — including prebills, renewals, and affiliate content invoices — in Bill.com; coordinate invoice timing with revenue schedules.

Reconciliations & Close Support

• Perform revenue reconciliation (unearned and unbilled) against invoicing to prevent overbilling or underbilling for prepaid and installment customers; update schedules and propose adjustments.
• Prepare proposed month-end entries — revenue recognition, accruals, deferrals, intercompany due to/from entries, and expense reimbursements — in spreadsheets for Accounting Supervisor review and posting.
• Support periodic review of transaction and account classifications; identify categories to add, consolidate, or retire as the business evolves.

Expense Management

• Sync and classify corporate card transactions; ensure expense submissions comply with company policy; escalat missing receipts; maintain accurate and current transaction records for Accounting Supervisor review and reconciliation.

Controls, Documentation & Cross-Functional Support

• Maintain close checklists, reconciliation reports, standard operating procedures, and audit-ready backup.
• Partner with internal teams to resolve billing and collections issues.
• Follow internal controls and US GAAP.

Who You Are

You are a detail-oriented accounting professional who is comfortable owning a recurring close cycle. You communicate clearly with both internal teams and external clients, and you surface issues early.

You'll Need

• 2+ years in accounting or bookkeeping, with direct experience in AR, GL, and revenue support.
• Strong working knowledge of debits and credits, accruals, and revenue recognition basics.
• Intermediate Excel skills — filters, lookups, and pivot tables — and high attention to detail.

Helpful But Not Required

• Professional collections communication experience in a B2B environment.
• Background in media, advertising, events, subscription, or SaaS.

Compensation & Benefits

• 401(k) with employer match
• Comprehensive benefits package including health, dental, vision, and ancillary insurance options
• Unlimited PTO + Paid Parental Leave