Staff Accountant

Vaco; Cleveland (OH); On-site; USD 65,000 - 70,000; Full time

Job summary

Vaco is hiring a Staff Accountant in Cleveland, OH, for direct hire and on-site work. The role focuses on accounting for grants, pledges, and donor-restricted funds, with involvement in debt, endowment, and tax processes. Strong Excel and CRM experience are beneficial.

The ideal candidate holds a Bachelor's in Accounting or Finance with 3–4+ years in nonprofit or grants accounting, and will support financial reporting, audits, and compliance across grants and gift schedules.

Qualifications

• Bachelor's degree in Accounting or Finance required.
• 3-4+ years of accounting experience; nonprofit/grants experience preferred.
• Knowledge of accounting principles; Blackbaud/CRM experience a plus.
• Advanced Excel and Microsoft Office skills required.

Responsibilities

• Maintain grant records, receivables, deferred revenue, financial reports, and audit schedules.
• Review grant expenses for proper coding, allowability, and compliance; monitor deadlines and closeouts.
• Maintain pledge schedules, payments, discounts, cash flows, and monthly gift/pledge reconciliations.
• Classify gifts and monitor donor-restricted and specific-purpose funds.
• Track releases from restriction and prepare supporting documentation.
• Reconcile debt interest, payments, fees, swaps, and maintain amortization schedules.
• Process and reconcile charitable gift annuity activity and related FASB adjustments.
• Assist with endowment/investment activities, special projects, and Finance backup functions.

Skills

Analytical

Organizational skills

Communication

Time-management

Education

Bachelor's degree in Accounting or Finance

Tools

Blackbaud/CRM

Microsoft Office

Excel

Job description

Vaco is hiring for a Staff Accountant opportunity in Cleveland OH.

Direct Hire, Onsite

Salary: 65-70,000/yr

JOB SUMMARY

The Accountant manages accounting and compliance for grants, pledges, restricted gifts, specific-purpose funds, and charitable gift annuities. Responsibilities include monitoring receivables, reviewing expenses for compliance, reconciling philanthropy activity to the general ledger, recording releases from restriction, and maintaining schedules for financial reporting and audits.

The role also supports debt and interest tracking, endowment/investment administration, and serves as a Finance liaison to Development/Philanthropy. Provides backup support for AP, AR, vendor management, and tax processes.

KEY RESPONSIBILITIES

• Maintain grant records, receivables, deferred revenue, financial reports, and audit schedules.


• Review grant expenses for proper coding, allowability, and compliance; monitor deadlines and closeouts.


• Maintain pledge schedules, payments, discounts, cash flows, and monthly gift/pledge reconciliations.


• Classify gifts and monitor donor-restricted and specific-purpose funds.


• Track releases from restriction and prepare supporting documentation.


• Reconcile debt interest, payments, fees, swaps, and maintain amortization schedules.


• Process and reconcile charitable gift annuity activity and related FASB adjustments.


• Assist with endowment/investment activities, special projects, and Finance backup functions.

QUALIFICATIONS

• Bachelor's degree in Accounting or Finance


• 3-4+ years of accounting experience; nonprofit/grants experience preferred.


• Knowledge of accounting principles and accounting software; Blackbaud/CRM experience a plus.


• Advanced Excel and Microsoft Office skills.


• Strong analytical, organizational, communication, and time-management skills with excellent attention to detail.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.


• Virginia residents may access our state specific policies here.


• Residents of all other states may access our policies here.


• Canadian residents may access our policies in English here and in French here.


• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;


• licensure and certification requirements;


• office location and other geographic considerations;


• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.