Staff Accountant

University of Rochester; Boston (MA); Hybrid; USD 72,000 - 78,000; Full time

Benefits offered by this job

Health, dental and vision insurance

403(b) retirement plan

Paid time off

Job summary

Institute of Contemporary Art/Boston seeks a Staff Accountant to manage GL accounting, AP/AR, cash and revenue reconciliation. You will prepare journal entries, schedule maintenance, and ad hoc reports in a team environment, reporting to the Controller.

Hybrid work week, Massachusetts residency required, and roles within a bargaining unit supporting staff. Strong nonprofit accounting knowledge and software experience preferred.

Qualifications

• Bachelor’s degree or 4 years related experience with G/L systems.
• Non-profit or cultural institution experience preferred.
• Knowledge of contributed revenue and ticket sales a plus.
• Detail oriented and strong numerical skills.
• Proficient in MS Office, especially Excel.
• Knowledge of nonprofit accounting principles/software preferred.
• Ability to work collegially with staff, vendors and diverse teams.
• Ability to work independently and in a team.

Responsibilities

• Process daily cash receipts and deposits.
• Record and reconcile daily credit card sales, admissions, and contributed revenue.
• Maintain pledge receivables, fixed assets, cash and liabilities; reconcile to GL.
• Prepare monthly prepaid and accrued liability schedules.
• Prepare ad hoc reports as requested.
• Record monthly fixed and variable journal entries to GL.
• Support budgets and annual audit preparation.
• Monitor GAAP controls and procedures.
• Assist CFO/Controller on special projects.
• Prepare reports reconciling contributed revenue with Development team.

Skills

Detail oriented

Microsoft Excel

Communication

Team collaboration

GAAP knowledge

Education

Bachelor’s degree in accounting, finance or business administration or 4 years related experience with G/L systems

Tools

Concur

Blackbaud/Financial Edge

Tessitura

Job description

Position Title: Staff Accountant

Department: Finance and Accounting

Reports to: Controller

Position Status: Full-Time, Salaried Exempt, At Will

Overview: The Staff Accountant’s duties include but are not limited to general ledger accounting, accounts payable, accounts receivable, cash reconciliation, revenue reconciliation, financial reporting functions, processing journal entries and preparing ad-hoc reports. This position reports to the Controller and works in a team environment.

The Staff Accountant contributes to a culture of collaboration, community, and respect while embodying the principles of ICA’s Quality of Service and centers the work of Diversity, Equity, Accessibility, Inclusion, and Belonging in all areas of their work.

WORKING AT THE ICA:

1. All ICA employees are required to reside in Massachusetts and within a reasonable commuting distance from our Seaport location as of their first day of work.
2. The ICA offers the flexibility of a hybrid work week, which averages three days a week onsite for employees who are eligible to work remotely (subject to change, and at managers’ discretion).
3. This position is included in a bargaining unit represented by UAW Local 2110.

Responsibilities:

• Process daily cash receipts and check deposits
• Record, post and reconcile daily credit card sales including gift store, admissions, and contributed revenue
• Maintain pledge receivables, fixed assets, cash accounts, liabilities and reconcile schedules to the general ledger
• Maintain revenue schedules as assigned including sales tax, performance tax, credit card fees
• Prepare prepaid and accrued liability schedules monthly.
• Prepare and provide ad hoc reports as requested.
• Prepare and record monthly fixed and variable journal entries to the general ledger
• Assist with corrections to departmental budgets on a monthly basis
• Prepare bi-weekly summary of suspense account activity for development team
• Inform development team of received EFTs
• Serve as primary back up for accounts payable processing and maintenance of vendor payment files.
• Maintain schedules for annual audit, budget tracking and financial projections.
• Prepare reports to reconcile the monthly, quarterly and annual contributed revenue with the Development team.
• Run and distribute monthly departmental revenue, expense reports and detailed general ledger reports.
• Assist with preparation for annual audit.
• Support the Controller and CFO with various projects as assigned
• Monitor accounting controls and procedures in accordance to GAAP
• Other duties as assigned

Qualifications:

• Bachelor’s degree in accounting, finance or business administration or 4 years related experience working with G/L systems
• Previous experience working in a cultural institution or non-profit organization is preferred
• Knowledge of rules and guidelines regarding contributed revenue and experience with contributed revenue and performance ticket sales a plus.
• Must be detailed oriented and exhibit a demonstrated ability to work with numbers
• Excellent Microsoft Office Suite, Excel, Word, and PowerPoint skills are required
• Possess knowledge of non-profit accounting principles and software packages (Concur, Blackbaud/Financial Edge, Tessitura) is preferred
• Ability to work collegially, professionally and collaboratively with a diverse group of constituents including staff, and vendors
• Ability to work independently and in a team environment
• Must be able to exchange accurate information with staff, departments, and vendors.
• Must be able to communicate accounting principles to non-accounting professionals

Physical Requirements:

• Possess mobility to work in an office setting and use office equipment; move about throughout the museum.
• Ability to see, listen and talk for extended periods in person, over the telephone and computer, and understand printed materials
• Prolonged periods of remaining stationary working on a computer, standing and/or moving about the office and museum.
• Ability to lift up to 15 pounds, pushing and pulling, keyboarding and gripping

This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While the above is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

The ICA offers an excellent benefit package that includes health, dental and vision insurance, disability/life insurance, flexible spending accounts, 403(b) retirement plan, and paid time off.

Salary Range: $72,000 - $78,000 annually

The wage range for this role accounts for a variety of factors used to make compensation decisions including but not limited to skill sets, experience and professional training, and to the organization’s internal compensation structure. It is typical for a new hire to enter their role at the lower end of the stated range based on meeting the minimum qualifications of the position. At the ICA, compensation decisions are dependent on facts and circumstances of each case.

The ICA is located at 25 Harbor Shore Drive, Boston, and is accessible by public transportation Red and Silver Line.

Other Locations:

Seaport Studio ICA Watershed

100 Pier 4 Blvd, Second Floor 256 Marginal Street

Boston, MA 02210 East Boston, MA 02128

The ICA values building a pluralistic workforce to foster a culture of collaboration, community and respect. We are committed to hiring talented, creative and qualified candidates from all backgrounds.

As an Equal Opportunity Employer, the ICA is committed to being a diverse and inclusive workplace. We are dedicated to fair employment practices for all individuals, adhering to all non-discrimination laws. The ICA is committed to providing access and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

To request reasonable accommodation (as defined by the ADA) to participate in the job application or interview process, contact [e-mail] or 617-478-3171.