SSS IV

Chester-County-of-Pennsylvania; West Chester (Chester County); On-site; USD 35,000 - 48,000; Full time

Job summary

Chester County is seeking an SSS IV to provide intermediate administrative support within the department. The role emphasizes organization, computer and typing skills, and clerical tasks such as data entry, filing, and mail distribution.

The position includes receptionist duties, data entry, and records management. Candidates should have a high school diploma or GED, at least one year of office experience, and strong grammar, spelling, and communication abilities.

Qualifications

• High School Diploma or GED required.
• Minimum of one year of general office experience.
• Typing speed of at least 50 wpm.
• Excellent verbal and written communication skills.
• Strong grammar and spelling.
• Ability to work as part of a team.

Responsibilities

• Receptionist/customer service duties (answer phones, greet visitors).
• Typing and data entry (prepare and distribute lists, transcription, maintain data).
• Clerical duties (fax, copy, print, etc.).
• Maintain databases, logs and spreadsheets.
• Sort and distribute incoming mail.
• Maintain and order supplies.
• Filing and indexing (pull files, re-file, update records).
• Perform special projects as assigned (research, training, errands).
• Attend or facilitate meetings as needed.

Skills

Typing 50 wpm

Verbal communication

Written communication

Interpersonal skills

Teamwork

Multitasking

Attention to detail

Grammar and spelling

Education

High School Diploma or GED

Associate's degree in Office Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Microsoft Outlook

Internet

PeopleSoft Financial/HR

Job description

The SSS IV provides intermediate administrative support and clerical duties within their respective department. This person must have strong organization, computer and typing skills.

Following is a composite of essential duties, tasks and accountabilities; however, there are additional duties specific to each department.

Essential duties, tasks and accountabilities will vary by department and may include the following:

• Receptionist/customer service duties (answer phones, make outgoing calls, direct calls, greet visitors).
• Typing and data entry (prepare and distribute lists, transcription, maintain statistical data, proofreading).
• Clerical duties (fax, copy, print, etc.).
• Maintain databases, logs and spreadsheets.
• Sort and distribute incoming mail.
• Maintain and order supplies.
• Filing and indexing (locate and pull files, re-file, update and maintain records).
• Perform special projects as assigned (e.g., research, training, run errands, etc.).
• Perform other duties, tasks and office functions, as required (e.g., attend meetings, facilitate meetings, etc.).

• High School Diploma or General Education Degree (GED).
• Minimum of one year of general office experience.
• Intermediate skills in using a personal computer and various software packages
• Excellent verbal and written communication skills.
• Strong typing skills (minimum of 50 wpm).
• Ability to use office machines (fax, copier, calculator, etc.).
• Strong interpersonal skills.
• Strong grammar and spelling skills.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to work as part of a team.
• Ability to interface effectively with all levels of county management.

Preferred Skills

• Associate's degree from an accredited college or university with courses in Office Administration, or equivalent combination of education and experience.
• Excellent ability to establish priorities, work independently, and proceed with objectives without supervision.
• Customer service experience.
• Ability to establish priorities and carry tasks to completion.
• Strong ability to handle and resolve recurring problems.
• Ability to multi-task.
• Accurate and detail oriented.
• Ability to follow office protocol.
• Strong knowledge of county policies and procedures.
• Ability to use common sense understanding to carry out written or verbal instructions.

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

• Intermediate Microsoft Office skills
• Intermediate Word skills
• Intermediate Excel skills
• Intermediate Access skills
• Intermediate PowerPoint skills
• Intermediate Outlook skills (Email and Calendar)
• Intermediate Internet skills (for research purposes)
• PeopleSoft Financial and/or HR skills or the ability to learn PeopleSoft