Sr. Workplace Manager

United States Digital Space LLC; San Francisco (CA); On-site; USD 206,000 - 283,000; Full time

Benefits offered by this job

Equity

Annual performance bonus

Benefits package

Job summary

United States Digital Space LLC in San Francisco is seeking a Sr. Workplace Services Manager to lead workplace operations at our rapidly growing HQ.

You will partner with the REWS team, align services with regional goals, and drive programs that scale with the business. This in-person role requires 8+ years in workplace ops, strong leadership, vendor management, budgeting, procurement, and the ability to design SOPs and playbooks.

Qualifications

• 8+ years leading workplace operations and service delivery.
• Strong leadership and cross-functional collaboration skills.
• Experience with procurement, contracts and vendor management.
• Ability to map workflows and write clear SOPs and playbooks.
• Experience maintaining safety, events and space planning.

Responsibilities

• Oversee all workplace services at the SF HQ, including operations, front-of-house, shipping, events, and EHS.
• Mentor and develop the workplace team, promoting excellence and collaboration.
• Engage stakeholders across levels to align priorities and drive initiatives.
• Forecast budgets, manage expenses, and negotiate vendor contracts.
• Lead space planning, program implementation, and automation/Ai integration.

Skills

Workplace operations

Team leadership

Stakeholder engagement

Vendor management

Budgeting & procurement

Contract management

SOPs & playbooks

Automation & AI tools

Google Suite

Tools

Google Suite

Job description

GAQ327R194

As an industry leader in data and AI, the company transforms how global enterprises operate. To support our rapid growth, we are hiring a Sr. Workplace Services Manager to drive workplace operations at our San Francisco headquarters.

The Real Estate & Workplace Services (REWS) team moves fast. We need an innovative leader with a startup mindset to help us scale effectively. In this role, you will align workplace services with regional goals and execute on the delivery of projects and ongoing programs to support our rapid growth.

You will partner with our Workplace Services team, build strong relationships with internal stakeholders and key external vendors driving our expansion. As the company’ flagship location, our San Francisco headquarters is rapidly scaling past 1,000 employees, with substantial future growth planned. This is a full-time, in-office role based in San Francisco, CA, reporting to the Manager, Workplace Services.

The impact you will have:

• Operations Management: Oversee all workplace services at the San Francisco HQ, including building and workplace operations, front-of-house, shipping/receiving, events and experiences, and EHS.
• Team Leadership: Mentor and elevate the workplace team in all aspects of what we do, setting clear expectations to foster excellence, continuous improvement, and a strong culture of collaboration between our employee and outsourced team members.
• Stakeholder Engagement: Build strong relationships across all organizational levels and leadership tiers to align on workplace priorities; interact regularly with senior leaders on strategic initiatives for buy-in.
• Strategic Planning: Anticipate site-specific and company-wide growth needs to support the company’s workplace operations strategy for SF with a clear annual roadmap tracking and shifting priorities as needed.
• Executive Insights: Provide local site data and insights to REW team leadership to inform decision-making and drive operational improvements.
• Vendor & Landlord Relations: Manage external vendors and building management against strict SLAs that you will help to develop to ensure quality standards and budget targets.
• Financial Oversight: Partner with FP&A and Procurement to forecast budgets, manage operational expenses, and process purchase orders. Be well versed in vendor contract negotiations, financial models, and ready to build out processes around them for our team.
• Growth & Site Support: Collaborate across teams to support rapid office expansion, occupancy planning strategies in a safe, high-performing environment.
• Event Execution: Partner with local leadership to design and execute office events that drive employee engagement and community.
• Documentation & Knowledge Base: Maintain workplace SOPs, employee office guides, and playbooks to ensure operational consistency.
• Automation & AI Integration: Leverage automated tools and AI (e.g., the company Genie) to optimize space planning, ticketing, and vendor reporting.
• Program Implementation: Support execution of core workplace programs, including Food & Beverage, EHS, occupancy, events, and provide a high level of customer service.
• Workplace Innovation: Identify and implement innovative ideas to continuously elevate the day-to-day employee experience.
• Agile Support: Execute ad hoc projects and support broader team initiatives as business needs evolve.

What we look for:

• 8+ years leading workplace operations and service delivery, with a proven track record of mentoring high-performing teams.
• Experience building schedules, coverage models and working with cross-functional stakeholders
• Great communication skills and the ability to draft robust communications plans for events, programs, and operations.
• Proven organizational skills, managing multiple work streams and projects
• Customer focused attitude - ensuring consistently high quality resolutions
• Financial and budget experience; including sourcing/procuring goods or services and following procurement best practices
• Experience with procurement, contract management and review, and vendor management.
• Experience working and managing projects within a distributed, remote environment
• Experience with google suite.
• Ability to map complex workflows and author clear, actionable SOPs and playbooks that streamline daily operations and simplify onboarding.
• Experience managing request ticketing platforms, visitor management software, health and safety initiatives, and physical security programs preferred.

Pay Range Transparency

the company is committed to fair and equitable compensation practices. The pay range(s) for this role is listed below and represents the expected salary range for non-commissionable roles or on-target earnings for commissionable roles. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, relevant certifications and training, and specific work location. Based on the factors above, the company anticipates utilizing the full width of the range. The total compensation package for this position may also include eligibility for annual performance bonus, equity, and the benefits listed above. For more information regarding which range your location is in visit our page here.

Zone 1 Pay Range

$205,800—$282,900 USD

About the company

the company is the Data and AI company. More than 20,000 organizations worldwide — including adidas, AT&T, Bayer, Block, Mastercard, Rivian, Unilever, and 70% of the Fortune 500 — rely on the the company Data + AI Platform to build and scale data and AI apps, analytics and agents. Headquartered in San Francisco with 30+ offices around the globe, the company offers a unified platform that includes Genie, Lakebase, Agent Bricks, Lakeflow, Lakehouse, and Unity Catalog. To learn more, follow the company on LinkedIn, X, YouTube, and Instagram.

Benefits

At the company, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees. For specific details on the benefits offered in your region click here.

Our Commitment to Diversity and Inclusion

At the company, we are committed to fostering a diverse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal emplo