Sr Training Coordinator

Medline; Northern (KY); Hybrid; USD 29,000 - 41,000; Full time

Benefits offered by this job

Health insurance

401(k) contributions

Paid time off

Life and disability

Job summary

Medline is seeking an organized Learning & Development administrative coordinator to provide end-to-end support for day-to-day L&D operations. You will manage enrollments in the LMS, track training records, and generate standard and ad hoc reports.

Responsibilities include coordinating training logistics, handling vendor invoices, and supporting new hire orientation and onboarding activities. Prior LMS experience and strong communication are essential.

Qualifications

• High school diploma or equivalent is required.
• At least 2 years of administrative or support experience in Learning & Development or related role.
• LMS Administration experience is required.
• Proficiency with Microsoft Office and strong communication skills.

Responsibilities

• Provide end-to-end administrative support for L&D day-to-day operations.
• Manage enrollments, attendance, and completion in the LMS; enter course information.
• Track training records and run regular reports from the system.
• Coordinate logistics for training activities (rooms, catering, trainers).
• Process vendor invoices and assist with accounts payable chargebacks.
• Support new hire orientation and onboarding programs on a schedule.

Skills

LMS Administration

Microsoft Office

Verbal & written communication

Time management

Project management

Relationship building

Education

High school diploma or equivalent

Tools

Learning Management System (LMS)

Job description

Job Summary

Provide end-to-end administrative and tactical support to our L&D day-to-day operations and facilitating/producing specific learning experiences.

Major Responsibilities

• Manage enrollments and attendance/completion of learning activities in the learning management system (LMS): Enter and maintain course information
• Assist with training registration requests
• Track and maintain employee training records in system
• Run regular and ad hoc reports from the system
• Manage logistics for training activities including:
  • Schedule classes, reserve rooms and needed resources, organize training rooms before and after class, arrange catering
  • Coordinate and schedule trainers (internal and external)
  • Organize and prepare participant workbook materials including handouts, case studies, role plays, videos, etc., to support trainers.
  • Print class rosters for trainers
• Manage vendor invoices, submit charge back request to Accounts Payable
• Data/Reporting: Track and maintain employee training records in system. Run regular and ad hoc reports from the system and report training data
• Analyze and report financial data associated with training including budgets, actual spend and estimates to completions.
• Vendors/Contractors: Support the training administrative activities required to partner with shared services and external vendors
• Manage purchasing/payment operations for L&D programs that utilize external vendors
• Oversee tactical deliverables from contractors
• Facilitate training class communications: Distribute pre-class assignments, ensure approvals, distribute invitations and reminders to participants
• Ensure participants complete required pre- and post- class work and/or tests
• Distribute training evaluations and other follow-up materials
• Lead and facilitate new hire activities: Weekly orientation: prepare room and materials, coordinate speakers/videos, present company information and address questions.
• Coordinate bi-monthly tours and quarterly "mixers".
• Connect new hires with needed resources and address their questions.
• Administer new hire and hiring manager surveys regarding recruiting and on-boarding process and compile reports
• Facilitate specific learning programs as requested.

Minimum Job Requirements

• Education: High school diploma or equivalent.
• Certification / Licensure: n/a
• Work Experience: At least 2 years of administrative or support experience in Learning & Development or related role.
• Knowledge / Skills / Abilities: LMS Administration experience.
• Interpersonal skills; ability to build alliances with leadership and vendors to gain commitment and implement learning programs.
• Proficient in Microsoft Office applications.
• Strong verbal and written communication skills are necessary to interact effectively with all levels within the organization.
• Meticulous attention to detail with excellent time-management skills.
• Strong project management skills to drive initiatives to completion and manage fast-changing priorities.

Preferred Job Requirements

• Education: None
• Certification / Licensure: None
• Work Experience: Prior experience as a learning & development coordinator.
• Prior corporate business experience.
• Learning facilitation experience.
• Knowledge / Skills / Abilities: None

Compensation and Benefits

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

The anticipated salary range for this position: $21.25 - $30.75 Hourly The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.

• health insurance
• life and disability
• 401(k) contributions
• paid time off

For roles where employees work less than 30 hours per week, benefits include 401(k) contributions, paid time off, as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.

• Employee Assistance Program
• Employee Resource Groups
• Employee Service Corp

For a more comprehensive list of our benefits please click here.

We’re dedicated to creating a Medline where everyone feels they belong and can grow their career.

We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best.

Explore our Belonging page here.

Equal Opportunity Statement

Medline Industries, LP is an equal opportunity employer.

Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.

Company Overview

Through our culture of belonging, our agile and resilient global team is determined to get our customers exactly what they need, at the right time, every time.

If you’re a self-starter, eager to grow your career within a high-performing environment, this is the place for you.

Medline is the largest provider of medical-surgical products and supply chain solutions serving all points of care. Through its broad product portfolio, resilient supply chain and leading clinical solutions, Medline helps healthcare providers improve their clinical, financial and operational outcomes. Headquartered in Northfield, Illinois, the company employs more than 43,000 people worldwide and operates in more than 100 countries and territories. To learn more about how Medline makes healthcare run better, visit www.medline.com.