Sr. Subcontracts Specialist

CTI, Inc.; Idaho; On-site; USD 90,000 - 130,000; Full time

Job summary

CTI, Inc. is seeking a Sr. Subcontracts Specialist to manage cradle-to-grave subcontracting within a Tier-1 federal prime contracting environment, focusing on services subcontracting.

The role requires a Bachelor's degree in a related field and 6+ years of federal subcontract experience with strong FAR/DEAR knowledge. Responsibilities include strategy, negotiations, compliance, reporting, and closeout in DOE/DoD contexts.

Qualifications

• 6+ years of hands-on federal subcontract administration experience with a Tier-1 federal prime contractor (DOE/DoD/EPA or similar).
• Experience awarding and administering services subcontracts (labor, environmental, engineering, consulting, remediation).
• Strong knowledge of FAR Part 44, FAR Part 15, flow-downs, cost/price analysis, and subcontract risk management.

Responsibilities

• Lead cradle-to-grave subcontract formation and administration, including RFPs/RFQs, competitive process, cost/price analysis, negotiations and awards.
• Ensure all subcontract actions comply with FAR/DEAR, agency supplements, DOE/DoD requirements and prime contract obligations.
• Flow down required prime contract clauses to subcontractors and verify compliance.
• Serve as primary subcontract interface for Program Management and technical teams on strategy, risk, schedule, funding and performance.
• Monitor subcontractor performance and funding; support modifications and EAC inputs; mitigate risks.
• Prepare and submit reporting such as Small Business Subcontracting Plans, eSRS, and subcontract performance documentation.
• Administer Davis-Bacon and other labor compliance requirements as needed.
• Support proposal efforts with subcontract strategies, pricing, and compliance checks.
• Lead subcontract closeout activities ensuring all contractual, financial, and documentation requirements are met.
• Maintain subcontract files per federal standards and internal audits.

Skills

Federal contracting

Subcontract administration

Negotiation

Risk management

Compliance

Vendor communication

Education

Bachelor's degree in supply chain management or related field

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Sr. Subcontracts Specialist

Corp Support Services Full Time US

7 days ago Requisition ID: 1492

CTI and Associates, Inc. (CTI) is a provider of geotechnical and environmental consulting, engineering, remediation and construction services to federal, state, municipal and commercial clients across the United States. Our over 40 years of proven performance is a testament to CTI’s ability to understand the complex issues facing our clients – and to hire and retain some of the finest talent in the industry.

The Sr. Subcontracts Specialist is responsible for cradle‑to‑grave subcontract administration in a Tier‑1 federal prime contracting environment. This role supports subcontract strategy, solicitation development, negotiation, award, administration, compliance, and closeout in accordance with the FAR, DEAR, and agency‑specific regulations (DOE/DoD). This position focuses on services subcontracting, not materials purchasing.

Key Responsibilities

• Lead cradle-to-grave subcontract formation and administration, including developing RFPs/RFQs, managing the competitive process, conducting cost/price analysis, negotiating terms and conditions, and issuing subcontract awards.
• Ensure all subcontract actions comply with FAR, DEAR, agency supplements, DOE/DoD requirements, company policies, and prime contract obligations.
• Flow down all required prime contract clauses and special conditions to subcontractors and verify compliance throughout subcontract execution.
• Serve as the primary subcontract interface for Program Management and technical teams, advising on subcontract strategy, risk, schedule, funding, and performance.
• Monitor subcontractor performance and funding (burn rate), work with the operations group to initiate modifications, support EAC inputs, and identify and mitigate performance or compliance risks.
• Prepare, maintain, and submit required reporting such as Small Business Subcontracting Plans, eSRS reporting, and subcontract performance documentation.
• Administer lower tier certified payroll, Davis‑Bacon, and other labor compliance requirements as needed.
• Support proposal efforts, including developing subcontract strategies, obtaining subcontractor pricing, preparing cost/price analyses, and ensuring proposal compliance.
• Lead subcontract closeout activities, ensuring all contractual, financial, and documentation requirements are met.
• Maintain subcontract files in compliance with federal documentation standards and internal audit requirements.
• Other reasonable directives, responsibilities and activities may change or be assigned at any time with or without notice.

Education, Experience, and Requirements

• Bachelor's degree in supply chain management, business administration, or a related field (required).
• Minimum of 6 years of hands‑on federal subcontract administration experience with a Tier‑1 federal prime contractor (DOE, DoD, EPA, or similar) (required).
• Demonstrated experience awarding and administering services subcontracts, including labor, construction, environmental, engineering, consulting, and remediation contracts (required).
• Advanced understanding of FAR Part 44, FAR Part 15, flow‑downs, cost/price analysis, subcontract file documentation, and subcontract risk management (required).
• Experience with Davis‑Bacon, certified payroll, small business subcontracting plans, and federal subcontract reporting (preferred).
• Certification in Federal Contracting (e.g., CFCM, DAWIA Level III) (preferred).
• Must receive a satisfactory pre‑hire drug screen and background check.
• Must possess a valid Driver’s License and clean driving record.
• Must be able to meet the physical requirements.

Skills and Competencies

• Exhibits CTI values.
• Safety and Quality First. We foster ownership and accountability for the highest level of safety and quality. We are committed to zero incidents and continually improving our performance based upon our successes, lessons learned and industry best practices.
• Integrity and Ethics. We treat our people, clients and partners with integrity and respect and operate with honesty and transparency.
• Our People. We are a compassionate and collaborative organization that truly values our people. We strive to recruit, encourage, challenge and empower our people to deliver high-quality, sustainable and cost-effective solutions while providing rewarding career opportunities at all levels.
• Teamwork. We assemble high-performing, cross-functional teams involving our people and partners to achieve our clients’ project goals and expectations.
• Innovation. We encourage and promote creative thinking that challenges the norm and brings about innovative solutions.
• Federal Procurement Expertise: Demonstrates a strong understanding of federal procurement regulations and contract law, ensuring compliance with DOE, DoD, and other federal guidelines.
• Negotiation Skills: Applies excellent negotiation tactics to secure favorable terms in service subcontracts while maintaining compliance with government requirements.
• Attention to Detail: Exhibits meticulous attention to detail, reviewing and auditing subcontracts to ensure accuracy and adherence to legal standards.
• Communication: Uses superior written and verbal communication skills to interact effectively with internal teams, legal counsel, vendors, and clients, ensuring clear subcontract terms and expectations.
• Problem‑Solving: Leverages strong problem‑solving skills to address contract disputes and issues, ensuring timely and cost-effective resolutions.
• Organizational Skills: Manages multiple subcontracts simultaneously with excellent organizational skills, maintaining detailed records and tracking subcontract progress across various projects.

CTI is an Equal Opportunity Employer (EOE). Veterans Welcome!

All qualified applicants will receive consideration for employment without regard to age, race, sex, sexual orientation, gender identity, color, religion, national origin, protected veteran status, or on the basis of disability.