Senior Subcontracts Specialist

CTI and Associates, Inc.; United States; Remote; USD 120,000 - 180,000; Full time

Job summary

CTI and Associates, Inc. is seeking a Sr. Subcontracts Specialist to lead cradle-to-grave subcontract formation and administration in a Tier 1 federal prime contracting environment.

The role focuses on services subcontracting under FAR and DEAR, with responsibilities spanning RFP/RFQ development, cost/price analysis, negotiation, compliance, and closeout across DOE/DoD programs. A background in government contracting and payroll/labor compliance is preferred.

Qualifications

• Bachelor's degree in supply chain management, business administration, or a related field (required).
• Minimum of 6 years of hands-on federal subcontract administration experience with a Tier1 federal prime contractor (DOE, DoD, EPA, or similar) (required).
• Demonstrated experience awarding and administering services subcontracts, including labor, construction, environmental, engineering, consulting, and remediation contracts (required).
• Advanced understanding of FAR Part 44, FAR Part 15, flowdowns, cost/price analysis, subcontract file documentation, and subcontract risk management (required).
• Experience with DavisBacon, certified payroll, small business subcontracting plans, and federal subcontract reporting (preferred).
• Certification in Federal Contracting (e.g., CFCM, DAWIA Level III) (preferred).
• Must receive a satisfactory pre-hire drug screen and background check.
• Must possess a valid Driver’s License and clean driving record.
• Must be able to meet the physical requirements.

Responsibilities

• Lead cradle-to-grave subcontract formation and administration, including developing RFPs/RFQs, managing the competitive process, conducting cost/price analysis, negotiating terms and conditions, and issuing subcontract awards.
• Ensure all subcontract actions comply with FAR, DEAR, agency supplements, DOE/DoD requirements, company policies, and prime contract obligations.
• Flow down all required prime contract clauses and special conditions to subcontractors and verify compliance throughout subcontract execution.
• Serve as the primary subcontract interface for Program Management and technical teams, advising on subcontract strategy, risk, schedule, funding, and performance.
• Monitor subcontractor performance and funding (burn rate), work with the operations group to initiate modifications, support EAC inputs, and identify and mitigate performance or compliance risks.
• Prepare, maintain, and submit required reporting such as Small Business Subcontracting Plans, eSRS reporting, and subcontract performance documentation.
• Administer lower tier certified payroll, DavisBacon, and other labor compliance requirements as needed.
• Support proposal efforts, including developing subcontract strategies, obtaining subcontractor pricing, preparing cost/price analyses, and ensuring proposal compliance.
• Lead subcontract closeout activities, ensuring all contractual, financial, and documentation requirements are met.
• Maintain subcontract files in compliance with federal documentation standards and internal audit requirements.
• Other reasonable directives, responsibilities and activities may change or be assigned at any time with or without notice.

Skills

Subcontract administration

Federal contracting

Cost/price analysis

Flowdowns

Negotiation

Risk management

Proposal support

Labor compliance

DOE/DoD regulations

Documentation & audits

Education

Bachelor's degree in supply chain management, business administration, or a related field

Job description

CTI and Associates, Inc. (CTI) is a provider of geotechnical and environmental consulting, engineering, remediation and construction services to federal, state, municipal and commercial clients across the United States. Our over 50 years of proven performance is a testament to CTI’s ability to understand the complex issues facing our clients – and to hire and retain some of the finest talent in the industry.

The Sr. Subcontracts Specialist is responsible for cradletograve subcontract administration in a Tier1 federal prime contracting environment. This role supports subcontract strategy, solicitation development, negotiation, award, administration, compliance, and closeout in accordance with the FAR, DEAR, and agencyspecific regulations (DOE/DoD). This position focuses on services subcontracting, not materials purchasing.

Key Responsibilities

• Lead cradle-to-grave subcontract formation and administration, including developing RFPs/RFQs, managing the competitive process, conducting cost/price analysis, negotiating terms and conditions, and issuing subcontract awards.
• Ensure all subcontract actions comply with FAR, DEAR, agency supplements, DOE/DoD requirements, company policies, and prime contract obligations.
• Flow down all required prime contract clauses and special conditions to subcontractors and verify compliance throughout subcontract execution.
• Serve as the primary subcontract interface for Program Management and technical teams, advising on subcontract strategy, risk, schedule, funding, and performance.
• Monitor subcontractor performance and funding (burn rate), work with the operations group to initiate modifications, support EAC inputs, and identify and mitigate performance or compliance risks.
• Prepare, maintain, and submit required reporting such as Small Business Subcontracting Plans, eSRS reporting, and subcontract performance documentation.
• Administer lower tier certified payroll, DavisBacon, and other labor compliance requirements as needed.
• Support proposal efforts, including developing subcontract strategies, obtaining subcontractor pricing, preparing cost/price analyses, and ensuring proposal compliance.
• Lead subcontract closeout activities, ensuring all contractual, financial, and documentation requirements are met.
• Maintain subcontract files in compliance with federal documentation standards and internal audit requirements.
• Other reasonable directives, responsibilities and activities may change or be assigned at any time with or without notice.

Education, Experience, and Requirements

• Bachelor's degree in supply chain management, business administration, or a related field (required).
• Minimum of 6 years of hands-on federal subcontract administration experience with a Tier1 federal prime contractor (DOE, DoD, EPA, or similar) (required).
• Demonstrated experience awarding and administering services subcontracts, including labor, construction, environmental, engineering, consulting, and remediation contracts (required).
• Advanced understanding of FAR Part 44, FAR Part 15, flowdowns, cost/price analysis, subcontract file documentation, and subcontract risk management (required).
• Experience with DavisBacon, certified payroll, small business subcontracting plans, and federal subcontract reporting (preferred).
• Certification in Federal Contracting (e.g., CFCM, DAWIA Level III) (preferred).
• Must receive a satisfactory pre-hire drug screen and background check.
• Must possess a valid Driver’s License and clean driving record.
• Must be able to meet the physical requirements.