Sr. Subcontracts Representative

Battelle Memorial Institute; Columbus (OH); On-site; USD 67,000 - 95,000; Full time

Benefits offered by this job

Compressed schedule

Hybrid work model

Paid time off

401(k) retirement plan

Tuition assistance

Wellness benefits

Job summary

Battelle Memorial Institute in Columbus, OH, seeks a Subcontract Specialist to issue and manage standard and non-standard purchase orders, subcontracts, and related documentation in line with policy, risk and regulations. You will develop independent business solutions and work closely with senior subcontract staff, handling moderate to complex procurements to support programs.

This role emphasizes compliant contract administration, vendor negotiation, and maintaining audit-ready subcontract

Qualifications

• Bachelor’s degree with five years of relevant experience or an equivalent combination.
• Ability to demonstrate innovative solutions to purchasing initiatives in a fast-moving environment.
• Should be perceived as a hard and fair negotiator who manages and develops suppliers to meet customer requirements.

Responsibilities

• Prepares solicitations and ensures completeness and responsiveness to vendor and internal client needs, conforming to policy and risk considerations.
• Identifies contract vehicle types to achieve results and drafts solicitation/subcontract documents, reviewing client contracts or RFPs for flow-down terms.
• Analyzes requirements, provisions, and terms to ensure compliance with laws and Battelle policies; drafts, negotiates, and administers contracts for assigned programs.
• Maintains subcontract files in an audit-ready condition and aligns with Battelle procedures and legal requirements for purchasing systems.
• Identifies compliance issues and provides solutions for senior staff approval and supports problem solving during project performance.
• Assists senior subcontract staff and other teams with market, technical, and administrative trends and issues.
• May assist in directing and guiding less experienced subcontract staff as requested.

Skills

Negotiation

Analytical thinking

Education

Bachelor’s degree; five years of relevant experience

Job description

Battelle delivers when others can’t. We conduct research and development, manage national laboratories, design and manufacture products and deliver critical services for our clients—whether they are a multi-national corporation, a small start-up or a government agency.

We recognize and appreciate the value and contributions of individuals from a wide range of backgrounds and experiences and welcome all qualified individuals to apply.

Job Summary

Issues subcontracts for standard and non-standard goods, services, and materials of high dollar value and moderate risk in accordance with corporate policies and procedures and within government laws and regulations. Can independently handle moderate to complex purchase orders, subcontract agreements, and related documentation in accordance with established policies and procedures. Required to develop independent business solutions and work closely with senior subcontract and contracting staff. Assists Subcontract Representatives on occasion.

Responsibilities

• Prepares solicitations and ensures completeness and responsiveness to vendor and internal client needs. Ensures solicitations conform to corporate policy, business, financial, contractual and risk perspectives and may contribute to the development of the general subcontract strategy.

• Identifies appropriate contract vehicle type to achieve intended results and mitigate risk. Reviews the Statement of Work (SOW, schedule, and deliverables) and drafts appropriate solicitation/subcontract documents. Reviews of Battelle’s client contract or RFP to assure all flow-down terms and conditions tailored to circumstances are included in the RFP request to the vendor.

• Analyzes subcontract requirements, special provisions, and terms and conditions to ensure compliance with appropriate laws, regulations, and Battelle policies. Drafts/develops, negotiates, and administers contractual agreements for assigned programs. Initiates negotiations with vendor for agreement terms and pricing. Proposes solutions to problems encountered in negotiations.

• Maintains subcontract files in an audit-ready condition, conforms to standard practices and Battelle operating procedures and in a manner consistent with legal requirements for maintaining approved purchasing system status.

• Identifies compliance problems and provides recommended solutions for approval of high-level staff/management. Assists/recommend solutions in solving problems that may arise during project performance.

• Assists senior subcontract staff and/or other technical, support, or management staff of market, technical, and administrative trends, and problems within assigned area.

• May assist in the direction and guidance of other less experienced subcontract staff as requested by the Director, Subcontracts.

Key Qualifications

• Bachelor’s degree; five years of relevant experience; or an equivalent combination of education and or experience in a related field.

• Ability to demonstrate innovative solutions to complicated purchasing initiatives, in a fast-moving, and demanding environment.

• Should be perceived as a hard and fair negotiator, who manages and develops suppliers to meet customer requirements.

Compensation Data

Battelle is committed to fair and equitable compensation practices. The salary range for this role is $66,500 - $94,800per year, in addition to our comprehensive benefits package. A candidate’s salary is determined by various factors, including but not limited to education, relevant work experience, skills, and certifications. Salary ranges may vary based on geographic location and market conditions.

Benefits: Live an Extraordinary Life

We care about your well-being, not just on the job. Battelle offers comprehensive and competitive benefits to help you live your best life.

• Balance life through a compressed work schedule : Most of our team follows a flexible, compressed work schedule that allows for every other Friday off—giving you a dedicated day to accomplish things in your personal life without using vacation time.

• Enjoy enhanced work flexibility, including a hybrid arrangement: You have options for where and when you work. Our Together with Flexibility model allows you to work 60% in-office and 40% remote, with Monday and Tuesday as common in-office days, dependent on team and position needs.

• Take time to recharge : You get paid time off to support work-life balance and keep motivated.

• Prioritize wellness : Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits.

• Better together : Coverage for partners, gender-affirming care and health support, and family formation support.

• Build your financial future : Build financial stability with an industry-leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that.

• Advance your education : Tuition assistance is available to pursue higher education.

A Work Environment Where You Succeed

For brilliant minds in science, technology, engineering and business operations, Battelle is the place to do the greatest good by solving humanity’s most pressing challenges and creating a safer, healthier and more secure world.

You will have the opportunity to thrive in a culture that inspires you to:

• Apply your talent to challenging and meaningful projects

• Receive select funding to pursue ideas in scientific and technological discovery

• Partner with world-class experts in a collaborative environment

• Nurture and develop the next generation of scientific leaders

• Give back to and improve our communities

Vaccinations & Safety Protocols

Battelle may require employees, based on job duties, work location, and/or its clients’ requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated. If applicable, Battelle will provide reasonable accommodations based on a qualified disability or medical condition through the Americans with Disabilities Act or the Rehabilitation Act or for a sincerely held religious belief under Title VII of the Civil Rights Act of 1964 (and related state laws).

Battelle is an equal opportunity employer. We provide employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity or expression, marital status, age, genetic information, disability, veteran-status veteran or military status, or any other characteristic protected under applicable Federal, state, or local law. Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives. We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Battelle.

The above statements are intended to describe the nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members. No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by Battelle's Legal Department.

For more information about our other openings, please visit www.battelle.org/careers