HR Operations & Compliance Coordinator

Battelle; Columbus (OH); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Compressed work schedule: every other

Hybrid work arrangement: 60% in-office

Paid time off

401(k) retirement plan

Tuition assistance

Job summary

Battelle is seeking an HR Operations & Compliance Coordinator to join the HR Employee Experience team in a hybrid Columbus, OH setting. You will support daily HR processes, maintain confidential records, and ensure compliance across locations while leveraging AI tools to boost efficiency.

You will help organize procedures, manage HR documents, and respond to employee inquiries, contributing to a high-quality, error-free output and a culture of trust and accuracy.

Qualifications

• Requires a high school diploma; 4-6 years of experience or equivalent education and relevant years of experience. Experience to include prior handling and maintaining of sensitive or confidential information and data, construction of documents and understanding of record retention.
• Compliance maintenance and recordkeeping.
• Focused on delivering a high quality, error free work product.
• Good oral and written communication skills and ability to prioritize and organize work.
• Demonstrated ability to multi-task and work under tight deadlines.
• Must have the ability to handle a high volume of work in a process-oriented environment.
• Demonstrated proficiency with MS Outlook, Word, Excel, and PowerPoint is required. Experience with SuccessFactors is a plus.
• Must be US Person.

Responsibilities

• Update, organize and maintain internal operating procedures and process documents.
• Ensure employee documents are appropriately filed within the core HR system and HR archives.
• Upload relevant HR documents and records to employee files.
• Leverages generative/agentic AI tools to enhance efficiency, improve quality, and streamline HR processes. Identifies opportunities for innovation, contributes ideas for new AI-enabled solutions, and helps test and refine tools.
• Maintain and update HR templates and compliance documents.
• Prepare and/or review documents and agreements for accuracy.
• Maintain the tracking and execution of documents and HR agreements.
• Respond to general inquiries from employees and leaders.
• Oversee and respond to the general human resources inbox.
• Conduct employee orientation and support the onboarding of new employees.
• Oversee record retention.
• Running of weekly reports.
• Maintain outplacement assistance program and process.
• Manage unemployment program and all responses for the enterprise.
• Responsible for ensuring all federal, state, and local labor law postings for all work locations. Coordinating updates as requirements change.
• Drafts and maintains retention agreements.
• Provides occasional support to HRIS and cross-functional HR initiatives, including system implementations and enhancements, records management activities, data quality efforts, reporting, and other special projects that support enterprise HR operations.
• Other duties as assigned.

Skills

MS Outlook

MS Word

MS Excel

MS PowerPoint

Attention to detail

Communication skills

Confidential information handling

US Person

Education

High school diploma

Tools

SuccessFactors

HRIS

Job description

Battelle delivers when others can’t. We conduct research and development, manage national laboratories, design and manufacture products and deliver critical services for our clients—whether they are a multi-national corporation, a small start-up or a government agency.

We recognize and appreciate the value and contributions of individuals from a wide range of backgrounds and experiences and welcome all qualified individuals to apply.

Job Summary Battelle is seeking an HR Operations & Compliance Coordinator to join our HR Employee Experience team.

Battelle’s HR Employee Experience team consists of the SR. HR Business Partners, HR Generalists, and an HR Operations and Compliance Coordinator. This HR Operations and Compliance Coordinator will impact the employee experience through daily support of various HR processes and initiatives that align to the overall HR strategy and bluechips.

This is a unique opportunity to join a top-notch Human Resources team that plays an integral, hands‑on, role in the many touch points of the employee lifecycle. The HR team at Battelle values relationships and maintaining the trust of the organization. There is a keen focus on culture, aligning to business strategy, accuracy, and fostering positive interactions. In this role, you will ensure consistency and compliance, maintain and archive confidential information, and respond to inquiries from our employees and leaders, while seizing the opportunity to make meaningful connections.

Responsibilities

• Update, organize and maintain internal operating procedures and process documents.


• Ensure employee documents are appropriately filed within the core HR system and HR archives.


• Upload relevant HR documents and records to employee files.


• Leverages generative/agentic AI tools to enhance efficiency, improve quality, and streamline HR processes. Identifies opportunities for innovation, contributes ideas for new AI-enabled solutions, and helps test and refine tools.


• Maintain and update HR templates and compliance documents.


• Prepare and/or review documents and agreements for accuracy.


• Maintain the tracking and execution of documents and HR agreements.


• Respond to general inquiries from employees and leaders.


• Oversee and respond to the general human resources inbox.


• Conduct employee orientation and support the onboarding of new employees.


• Oversee record retention.


• Running of weekly reports.


• Maintain outplacement assistance program and process.


• Manage unemployment program and all responses for the enterprise.


• Responsible for ensuring all federal, state, and local labor law postings for all work locations. Coordinating updates as requirements change.


• Drafts and maintains retention agreements.


• Provides occasional support to HRIS and cross-functional HR initiatives, including system implementations and enhancements, records management activities, data quality efforts, reporting, and other special projects that support enterprise HR operations.


• Other duties as assigned.

Key Qualifications

• Requires a high school diploma; 4-6 years of experience or equivalent education and relevant years of experience. Experience to include prior handling and maintaining of sensitive or confidential information and data, construction of documents and understanding of record retention.


• Compliance maintenance and recordkeeping.


• Focused on delivering a high quality, error free work product.


• Good oral and written communication skills and ability to prioritize and organize work.


• Demonstrated ability to multi-task and work under tight deadlines.


• Must have the ability to handle a high volume of work in a process-oriented environment.


• Demonstrated proficiency with MS Outlook, Word, Excel, and PowerPoint is required. Experience with SuccessFactors is a plus.


• Must be US Person.

Compensation Data

Battelle is committed to fair and equitable compensation practices. The salary range for this role is $60,000 - $70,000 per year, in addition to our comprehensive benefits package. A candidate's salary is determined by various factors, including but not limited to education, relevant work experience, skills, and certifications. Salary ranges may vary based on geographic location and market conditions.

Benefits: Live an Extraordinary Life

We care about your well-being, not just on the job. Battelle offers comprehensive and competitive benefits to help you live your best life.

• Balance life through a compressed work schedule: Most of our team follows a flexible, compressed work schedule that allows for every other Friday off—giving you a dedicated day to accomplish things in your personal life without using vacation time.


• Enjoy enhanced work flexibility, including a hybrid arrangement: You have options for where and when you work. Our Together with Flexibility model allows you to work 60% in-office and 40% remote, with Monday and Tuesday as common in-office days, dependent on team and position needs.


• Take time to recharge: You get paid time off to support work-life balance and keep motivated.


• Prioritize wellness: Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits.


• Better together: Coverage for partners, gender-affirming care and health support, and family formation support.


• Build your financial future: Build financial stability with an industry-leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that.


• Advance your education: Tuition assistance is available to pursue higher education.

A Work Environment Where You Succeed

For brilliant minds in science, technology, engineering and business operations, Battelle is the place to do the greatest good by solving humanity’s most pressing challenges and creating a safer, healthier and more secure world.

You will have the opportunity to thrive in a culture that inspires you to:

• Apply your talent to challenging and meaningful projects


• Receive select funding to pursue ideas in scientific and technological discovery


• Partner with world-class experts in a collaborative environment


• Nurture and develop the next generation of scientific leaders


• Give back to and improve our communities

Vaccinations & Safety Protocols

Battelle may require employees, based on job duties, work location, and/or its clients’ requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated. If applicable, Battelle will provide reasonable accommodations based on a qualified disability or medical condition through the Americans with Disabilities Act or the Rehabilitation Act or for a sincerely held religious belief under Title VII of the Civil Rights Act of 1964 (and related state laws).

Battelle is an equal opportunity employer. We provide employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity or expression, marital status, age, genetic information, disability, veteran‑status veteran or military status, or any other characteristic protected under applicable Federal, state, or local law. Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives. We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Battelle.

The above statements are intended to describe the nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members.

No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by Battelle's Legal Department.

For more information about our other openings, please visit www.battelle.org/careers