Sr. Subcontractor Administrator/Specialist

Gilder Search Group; New York (NY); On-site; USD 110,000 - 150,000; Full time

Job summary

Gilder Search Group is seeking a Sr. Subcontractor Administrator/Specialist for a temp- to-perm role in New York.

The position focuses on procuring major materials, components, and services under government-funded contracts, ensuring the best price, quality, and delivery while maintaining FAR/DEAR compliance. The ideal candidate has a BA/BS with 6+ years of related experience, including 4 years in government procurement, plus strong negotiation, leadership, and project-management skills to lead

Qualifications

• BA/BS in Business, Engineering or Management with ≥6 years experience including 4 years government procurement.
• Working knowledge of FAR and DEAR procurement requirements.
• Ability to manage complex procurements and lead projects to on-time, on-budget results.

Responsibilities

• Identify and source major/critical materials and services for government contracts.
• Develop RFIs/RFPs and negotiate subcontracts.
• Administer subcontracts and manage changes and invoicing per pricing requirements.
• Lead teams and present to management as needed.
• Maintain compliance with safety and ethics standards.

Skills

Procurement knowledge

Project management

Independent judgment

Lead/mentorship

Negotiation

Communication

Education

BA/BS in Business, Engineering or Management

6+ years experience incl. 4 years gov procurement

Job description

Sr. Subcontractor Administrator/Specialist for a temp- to- perm hire position.

JOB SUMMARY/PURPOSE OF POSITION

Procure major and critical materials, components/equipment, and services of a highly specialized and complex nature to obtain the most advantageous combination of price, quality, and delivery. Items purchased are under a government funded contract.

MINIMUM QUALIFICATIONS

Grade 31:

Education/Experience:

• BA/BS in Business, Engineering or Management or recognized equivalent plus a minimum of six (6) years of related experience including 4 years of government related procurement or business management experience.
• Working knowledge of applicable Federal Acquisition Regulations (FAR) and the Department of Energy Acquisition Regulations (DEAR), procurement, and Prime Contract requirements.

Other Requirements:

• Must possess working knowledge of procurement theories, principles, techniques, policies, regulations, and legal requirements to apply theories and new technologies to successfully complete a wide variety of complex assignments.
• Must possess highly developed organizational skills and be able to manage projects and special assignments to deliver results on time and within budget.
• Must be able to work independently under consultative direction and to be technically competent to work on the most complex procurement activities and recommend changes in systems and procedures.
• Must be able to act as lead person or technical expert to direct the work of others, develop and implement special projects and resources, write procedures and guidelines.
• Must be able to use independent judgment to provide solutions to a wide range of complex problems.
• Must justify, defend, negotiate, or settle matters involving significant or controversial issues.
• Must be able to interface with individuals or groups from inside and outside of the organization.
• May be required to make presentations to employees, managers, senior managers and/or others.

Grade 32:

Education/Experience:

• BA/BS in Business, Engineering or Management or the recognized equivalent plus
• A minimum of ten (10) years of experience including four (4) years of direct and/or government related procurement experience.

Other Requirements:

• Must possess mastery knowledge of procurement theories, principles, techniques, policies, regulations, and legal requirements to apply theories and new technologies to successfully complete a wide variety of complex assignments.
• Must be able to identify and resolve a wide variety of complex assignments. Must possess highly developed organizational skills and be able to manage projects and special assignments to deliver results onetime and within budget.
• Must possess expert knowledge and proficiency of Federal Acquisition and Department of Energy Acquisition Regulations, procurement, and contract requirements. Broad knowledge of commercial and FAR based procurement processes.
• Expertise in business, contract terms, and the administration/management of all facets thereof.
• Must be able to work independently under consultative direction and to be technically competent to work on the most complex procurement activities and recommend changes in systems and procedures.
• Must be able to act as lead person or technical expert to direct the work of others, develop and implement special projects and resources, and write procedures and guidelines.
• Must be able to use independent judgment to provide solutions to a wide range of complex problems.
• Must be able to perform broad and intensive practices to establish concepts, theories, or programs, or to resolve complex problems. Must possess mastery knowledge of industry specific software applications.
• Must justify, defend, negotiate, or settle matters involving significant or controversial issues.
• Must have the ability to communicate effectively with all levels of procurement management.
• Must be able to interface with individuals or groups from inside and outside of the organization, senior management, as well as high-ranking officials from outside the organization. May be required to make presentations to employees, managers, senior managers and/or others.
• Must be able to solve the most difficult problems involved in influencing the DOE and the direction of internal associates, peers, and management toward successful completion of the Procurement Mission.
• The position involves the expertise to manage assigned responsibilities and communicate to a variety of personnel with diverse experience, skills, abilities, and goals.
• In addition, the position involves the ability to assist personnel in forming complex and innovative strategies.
• This involves a variety of expertise applicable to the best interests of the DOE, reducing and eliminating risks for both parties.

Licenses/Certifications:

• Certification by the National Association of Purchasing Management or National Contract Management Association preferred.

MAJOR RESPONSIBILITIES/SCOPE OF WORK

• Maintain a safe and healthful work environment by following established safe work practices and procedures; investigating and reporting identified safety concerns or situations.
• Implement standards contained in the Company “Code of Ethics & Business Conduct,” Company EEO practices, and DOE directives.
• Identify, evaluate, and recommend potential suppliers for major and critical materials, equipment and services of a highly specialized and complex nature working closely with suppliers.
• Complete a thorough review of all ordering requirements to ensure responsive proposals can be obtained. Resolve any deficient areas prior to soliciting bids.
• Develop effective Request for Proposals and subcontracts to reflect the proper subcontract type, basis for award evaluation criteria, pricing schedules, labor standards requirements, and applicable technical and administrative documents.
• Perform thorough and comprehensive price justifications of each procurement action utilizing applicable cost/price analysis techniques to ensure price reasonableness.
• Develop a comprehensive negotiation plan and serve as lead negotiator for major subcontracts.
• Effectively administer subcontracts and negotiate subcontract changes and ensure invoice payments are in accordance with subcontract pricing requirements.
• Anticipate possible changes in technical requirements that may develop during a subcontract and coordinate with internal and supplier management the effects.
• Establish a comprehensive schedule of internal and supplier subcontract activities required to be met to ensure completion with required dates. Monitor and expedite as appropriate with internal and/or supplier management.
• May act on behalf of the Department Manager as assigned.
• Regular attendance is required.
• Contributes to team effort by accomplishing related results as needed.
• Perform all procurement activities in a manner that fosters the highest degree of ethical conduct and public trust.
• Regular in-person attendance is required.
• Contributes to team effort by accomplishing related results as needed.

The salary and grade level offered to the selected candidate will be based on the candidate’s education, training, and/or relevant experience