Procurement Administrator

Centerra Group; Charleston (SC); On-site; USD 70,000 - 100,000; Full time

Job summary

Centerra Group in Charleston, SC seeks an experienced procurement professional to administer subcontracting and purchasing activities for materials and services in accordance with company, contractual, and regulatory requirements.

This role leads supplier research, prepares RFIs/RFPs, negotiates subcontracts, ensures compliance with DOE, FARs, DEARs, and applies the Small Business Subcontracting Plan. It also guides staff, analyzes contracts, and coordinates audits.

Qualifications

• Associate degree in Business Management or related field; or an equivalent combination of education, training, and experience.
• Three years of experience in procurement, purchasing, and subcontracting for supplies, equipment, and services.
• Government contracts and procurement certification preferred; experience with the Federal government small business program is desirable.
• Ability to obtain and maintain a DOE "L" security clearance.

Responsibilities

• Administers all subcontracting and procurement activities including agreements, purchases, rentals, and leases for acquisition of materials and services in accordance with company, contractual, and regulatory requirements.
• Executes supplier and market research. Prepares requests for proposal; solicits, analyzes, and evaluates proposals from prospective subcontractors, including conducting extensive cost or price analyses.
• Prepares, negotiates, awards, and administers subcontracts. Determines the type of contract to be issued.
• Assures compliance with terms and conditions of contracts, including resolution of problems concerning obligations of parties. Terminates contracts by analyzing, negotiating, and settling claims and proposals.
• Serves as Small Business Program Manager which includes, but is not limited to, setting socioeconomic goals and administeringthe Small Business Subcontracting Plan to include all Small Business Programs.
• Serves as lead for department on procurement software.
• Provides backup to Budget and Contracts Supervisor for administration of major labor subcontracts.
• Reviews changes to Department of Energy (DOE) Contract, Federal Acquisition Regulations (FARs), Department of Energy Acquisition Regulations (DEARs), Executive Orders, DOE Orders, Acquisition Letters, and any other pertinent rules and regulations.
• Modifies company procedures to reflect changes and maintain compliance. Researches, develops, and implements new or streamlined procurement processes while maintaining compliance with regulatory requirements.
• Develops, implements, and administers new or existing Government Programs. Explains new or modified procurement processes to Centerra-SRS staff.
• Assigns work of staff to ensure reports, records, and analyses are timely, accurate, and in compliance with the business requirements. Sets work objectives and performance criteria; identifies performance deficiencies through performance feedback. Gives technicalguidance to staff.
• Provides on-the-job training; identifies and arranges for additional training and professional development for staff. Participates in selection of staff by performing tasks such as assists in preparing and submitting requisition to fill new or vacant position; developing interview questions, performance tests, and other selections criteria.
• Interfaces with DOE Integrated Contractor Procurement Team (ICPT) and reviews ICPT agreements for Centerra-SRS accessibility and utilization. Interfaces with DOE, Department of Defense, Small Business Administration, and other Federal agencies. Also interfaces with all SRS contractors and other site entities. Serves as point of contact for applicable internal/external audits and responsible for ensuring file readiness for reviews.
• Serves on various committees and teams to represent Procurement. Provides data and reports for various activities such as applications for diversity and quality awards.
• Must comply with the provisions for environment, safety and health as stated in Standard Procedure 1-3100, General Safety Procedure, and adhere to the Integrated Safety Management System Core Functions and Guiding Principles.

Education

Associate degree in Business Management or related field

Job description

POSITION SUMMARY

Administers all subcontracting and procurement activities including agreements, purchases, rentals, and leases for acquisition of materials and services in accordance with company, contractual, and regulatory requirements. Provides guidance for Procurement staff.

PAY TRANSPARENCY/COMPENSATION

Compensation Commensurate with Related Skills, Education, and Experience.

RESPONSIBILITIES

• Administers all subcontracting and procurement activities including agreements, purchases, rentals, and leases for acquisition of materials and services in accordance with company, contractual, and regulatory requirements.
• Executes supplier and market research. Prepares requests for proposal; solicits, analyzes, and evaluates proposals from prospective subcontractors, including conducting extensive cost or price analyses.
• Prepares, negotiates, awards, and administers subcontracts. Determines the type of contract to be issued.
• Assures compliance with terms and conditions of contracts, including resolution of problems concerning obligations of parties. Terminates contracts by analyzing, negotiating, and settling claims and proposals.
• Serves as Small Business Program Manager which includes, but is not limited to, setting socioeconomic goals and administeringthe Small Business Subcontracting Plan to include all Small Business Programs.
• Serves as lead for department on procurement software.
• Provides backup to Budget and Contracts Supervisor for administration of major labor subcontracts.
• Reviews changes to Department of Energy (DOE) Contract, Federal Acquisition Regulations (FARs), Department of Energy Acquisition Regulations (DEARs), Executive Orders, DOE Orders, Acquisition Letters, and any other pertinent rules and regulations.
• Modifies company procedures to reflect changes and maintain compliance. Researches, develops, and implements new or streamlined procurement processes while maintaining compliance with regulatory requirements.
• Develops, implements, and administers new or existing Government Programs. Explains new or modified procurement processes to Centerra-SRS staff.
• Assigns work of staff to ensure reports, records, and analyses are timely, accurate, and in compliance with the business requirements. Sets work objectives and performance criteria; identifies performance deficiencies through performance feedback. Gives technicalguidance to staff.
• Provides on-the-job training; identifies and arranges for additional training and professional development for staff. Participates in selection of staff by performing tasks such as assists in preparing and submitting requisition to fill new or vacant position; developing interview questions, performance tests, and other selections criteria.
• Interfaces with DOE Integrated Contractor Procurement Team (ICPT) and reviews ICPT agreements for Centerra-SRS accessibility and utilization. Interfaces with DOE, Department of Defense, Small Business Administration, and other Federal agencies. Also interfaces with all SRS contractors and other site entities. Serves as point of contact for applicable internal/external audits and responsible for ensuring file readiness for reviews.
• Serves on various committees and teams to represent Procurement. Provides data and reports for various activities such as applications for diversity and quality awards.
• Must comply with the provisions for environment, safety and health as stated in Standard Procedure 1-3100, General Safety Procedure, and adhere to the Integrated Safety Management System Core Functions and Guiding Principles.

QUALIFICATIONS

• Associate degree in Business Management or related field; or an equivalent combination of education, training, and experience.
• Three years of experience in procurement, purchasing, and subcontracting for supplies, equipment, and services.
• Government contracts and procurement certification preferred; experience with the Federal government small business program is desirable.
• Ability to obtain and maintain a DOE "L" security clearance.

BENEFITS

Centerra offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflect its commitment to creating a collaborative and supportive workplace.