Construction Subcontract Administrator

Strategic Storage Partners, LLC; New Orleans (LA); On-site; USD 90,000 - 140,000; Full time

Job summary

Strategic Storage Partners, LLC is seeking a Construction Subcontract Administrator (SCA) in the New Orleans area. The role covers pre-bid to post-award activities, including cost and price analysis, negotiations, and ensuring compliance with FAR/DEAR and DOE regulations across multiple site locations.

The position can be filled as a regular Construction SCA or a Senior SCA based on years of experience, with requirements including a Bachelor’s degree and 3 years’ experience or a HS diploma with

Qualifications

• Bachelor's degree and three years of construction subcontract administration experience.
• HS Diploma and seven years direct subcontract administration experience.
• Senior requirements include Bachelor's with 7 years or HS diploma with 15 years.
• Experience with fixed-price contracts in construction, production facilities, or processing plants.
• Proficient in Word and Excel; familiarity with ERP systems (SAP preferred).
• Knowledge of purchasing principles, commercial law, and FAR/DEAR/DOE regulations.
• Strong verbal communication and price/cost analysis skills.

Responsibilities

• Develop bidder lists and issue construction RFOs.
• Organize pre-bid conferences and coordinate bidder questions/responses during the RFO phase; evaluate proposals, negotiate, and perform cost/price analysis.
• Prepare award recommendation files and DOE consent/documents; execute subcontract documents.
• Coordinate post-award submittals including bonds, insurance, quality, safety, and security documents.
• Hold pre-construction conferences with subcontractors at the job-site prior to work.
• Post-award subcontract administration including on-site visits and schedule monitoring; review invoices.
• Attend DOE status meetings and monitor contractor activities and look-ahead schedules.
• Coordinate scope changes with interdepartmental divisions; manage subcontract modifications.
• Prepare and issue LPTA or Best Value solicitations and subcontract modifications.
• Receive proposals and award modifications within delegated authority.
• Prepare consent packages for DOE approval as required.
• Negotiate cost/price modifications and claims.
• Maintain audit-ready files and complete close-out documentation.
• Position could be filled as a regular or Senior Construction SCA depending on experience.

Skills

Negotiation

Pricing analysis

Subcontract administration

Verbal communication

Purchasing principles

Commercial law

Education

Bachelor's degree

HS diploma

Tools

SAP

Microsoft Office

Job description

• Responsible for developing bidder lists and issuing construction task Requests for Offers (RFO).
• Will organize and perform pre-bid conferences, coordinate bidder questions/responses during the RFO phase, evaluate proposals, conduct negotiations, perform cost and/or price analysis. Provide procurement manager with input on any tradeoff acquisitions.
• Prepares award recommendation file documentation for consent packages and advance notifications for DOE approval, as required; and will execute subcontract documents.
• Provides coordination to ensure that all post award submittals to include, but not limited to, performance and payment bonds, insurance certificates, quality, safety, and security documents are approved prior to issuance of Notice To Proceed with work.
• Holds pre-construction conference with subcontractor and all applicable technical personnel at the job-site prior to commencement of work.
• Conducts timely and proactive post-award administration of subcontracts which may include travel to SPR site locations for on-site administration including, but not limited to, monitoring subcontractor’s performance to approved construction schedule; interpretation of FAR and DEAR clauses relative to subcontract changes and performance; coordination with interdepartmental divisions to respond to subcontractor Request For Information; Differing Site Condition Notices, negotiates changes; review and validate subcontractor invoices.
• Attends status meetings with the DOE as required; participate in meetings with the subcontractor to monitor current activities and two week look ahead, etc.
• Confers with interdepartmental divisions regarding changes to the scope of work, requirements, specifications, etc.
• Prepares and issues Lowest Price Technically Acceptable, or Best Value solicitation documents and subcontract modifications to ensure that the subcontractor has a complete understanding of the technical and contractual requirements applicable to the change.
• Receives and evaluates proposals and awards subcontract modifications within his/her delegation of authority.
• Prepares consent packages and advance notifications for DOE approval as required.
• Negotiates and performs cost and/or price analysis on all proposed subcontract modifications and/or claims.
• Maintains complete and current audit-ready files that document all actions and correspondence affecting administration of assigned subcontracts and acquires releases from the subcontractor, and perform all other activities for final close-out of the subcontract.
• **Position could be filled as a regular Construction SCA or a Senior Construction SCA depending on years of experience**

MINIMUM QUALIFICATIONS:

• REQUIRED: Bachelors degree from an accredited college and three (3) years of construction subcontract administration experience.
• OR
• HS Diploma and seven (7) years direct subcontract administration experience with a demonstrated proficiency in negotiations, commercial law and administration.
• SENIOR REQUIREMENTS include Bachelors degree and 7 years or HS diploma and 15 years experience
• Experience in the administration of Fixed Price Contracts. Including experience with engineering designed packages pertaining to, but not limited to, construction tasks, production facilities, or processing plants.
• Must possess proficiency in Microsoft Word and Excel Office products and demonstrate knowledge and proficiency in Internet based electronic commerce tools.
• Must have experience utilizing ERP systems (SAP preferred).
• Must have verbal communication skills, analytical skills in pricing and price/cost analysis.
• Must have a working knowledge of purchasing principles and applications, commercial law, and knowledge of federal regulations; FARs, DFARs, and Department of Energy Regulations (DEARs).

CERTIFICATIONS, LICENSES

DESIRED:

• Mechanical, electrical, and/or civil contract experience
• Oil and Gas Industry knowledge
• Experience with Davis Bacon Act prevailing wages