Sr Specialist, Talent Acquisition

Gap; San Francisco (CA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Merchandise discount

Competitive PTO

401(k) match

Employee stock purchase plan

Medical, dental, vision and life

Job summary

Gap Inc. in San Francisco is seeking a Sr. Specialist, Talent Acquisition to coordinate interview scheduling, onboarding handoff, and candidate communications across our brands.

You will partner with recruiters, hiring leaders, and HR to deliver a seamless, inclusive candidate experience while managing multiple priorities in a fast-paced environment. Join a culture-first team that uses AI tools to streamline scheduling and processes, with a competitive salary and benefits package that includes

Qualifications

• Experience in talent acquisition coordination and recruiting operations.
• Ability to manage complex, high-volume interview schedules.
• Strong organizational and communication skills.

Responsibilities

• Coordinate end-to-end interview scheduling for multi-stage and onsite interviews.
• Support offer process and improve hiring workflows.
• Partner with recruiters and HR to drive recruiting priorities.

Skills

Recruiting coordination

Interview scheduling

Project management

Stakeholder collaboration

AI tools adaptability

Tools

Workday

Job description

About Gap Inc.

At Gap Inc., we create culture as much as we create clothes. Our ambition is to become a high-performing house of iconic American brands that shape culture.

Our portfolio-Old Navy, Gap, Banana Republic, and Athleta-each brings a distinct point of view to how we show up in the world and serve our customers.

Old Navy democratizes style with quality and value for all. Gap champions originality through essential pieces that celebrate individuality. Banana Republic is rooted in a spirit of discovery, creating modern pieces inspired by craftsmanship and travel. Athleta champions the Power of She through confidence, strength, and movement.

We're driven by a shared purpose: to bridge gaps-between people, perspectives, and possibilities to create a better world.

We're building a team that performs at a high level-people who think boldly, take ownership, and turn ideas into impact. If you're ready to learn fast and help shape what's next, you'll fit right in.

About the role

Great candidate experiences don't happen by accident. They're created by people who care about every detail.As a Sr. Specialist, Talent Acquisition at Gap Inc., you'll play a key role in shaping how talent experiences our portfolio of iconic brands.From coordinating interviews and onsite experiences to supporting the offer process and improving how we hire, you'll help create a recruiting journey that's seamless, inclusive, and personal.Working alongside recruiters, hiring leaders, and HR partners, you'll bring organization, collaboration, and a people-first mindset to work that matters.

What you'll do

• Champion Gap Inc.'s culture and employer brand, helping attract and engage a diverse pool of talent.
• Coordinate end-to-end interview scheduling for multi-stage and onsite interviews, including panel coordination, travel arrangements, and clear, timely candidate communications.
• Deliver a consistent, inclusive, and high-touch candidate experience throughout the hiring process from first outreach through onboarding handoff.
• Serve as a key partner to the recruiters and talent acquisition leaders, helping drive recruiting priorities, candidate management and strategic initiatives.
• Proactively manage multiple priorities, anticipate needs, and keep candidates, recruiters, and hiring teams moving forward in a fast-paced environment.
• Own candidate pre- and post-employment processes, including background administration, reimbursements, relocation authorizations, and required documentation, ensuring compliance with company policies and procedures.
• Manage confidential candidate information with care and maintain accurate records in Workday.
• Document and improve scheduling and candidate-experience processes, leveraging AI tools, and ways of working to increase efficiency and quality.
• Leverage industry, competitor, and talent trends to help the team stay informed and ahead of the market.
• Lead or contribute to projects and initiatives of varying scope, bringing strong execution, attention to detail, and follow-through.
• Serve as a point of escalation for complex scheduling situations and help train or support coordinators and new team members.
• Use AI tools in your daily workflow to streamline scheduling, candidate communications, and administrative tasks, freeing up time for higher-value work.

Who you are

• Experience in talent acquisition coordination, recruiting operations, project management or a similar role, with demonstrated experience coordinating complex, high-volume meeting schedules.
• Highly organized and detail-oriented with the ability to manage multiple priorities and keep things moving in a fast-paced environment.
• Passionate about creating an exceptional candidate experience, bringing care, responsiveness, and professionalism to every interaction.
• A proactive problem solver who anticipates needs, uses sound judgment, and takes ownership from start to finish.
• A collaborative partner who builds strong, trusted relationships with recruiters, hiring leaders, HR partners, and candidates.
• Comfortable navigating ambiguity and shifting priorities while maintaining accuracy and attention to detail.
• A strong communicator who can adapt their approach to different audiences and situations.
• Curious and open to adopting new technology, including AI tools, with a willingness to experiment, learn, and share what works.
• Comfortable working with recruiting systems, tools, and data, with the ability to quickly learn new technology.

Salary Range: $80,100.00 - $100,100.00
Employee pay will vary based on factors such as qualifications, experience, skill level, competencies and work location. We will meet minimum wage or minimum of the pay range (whichever is higher) based on city, county and state requirements.

Benefits at Gap Inc.

• Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.
• One of the most competitive Paid Time Off plans in the industry.*
• Employees can take up to five "on the clock" hours each month to volunteer at a charity of their choice.*
• Extensive 401(k) plan with company matching for contributions up to four percent of an employee's base pay.*
• Employee stock purchase plan.*
• Medical, dental, vision and life insurance.*
• See more of the benefits we offer.
• For eligible employees

Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a diverse and inclusive environment of belonging. In 2022, we were recognized by Forbes as one of the World's Best Employers and one of the Best Employers for Diversity.