Sr. Specialist, Payroll

Antylia Scientific; Chicago (IL); Hybrid; USD 85,000 - 95,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Disability Insurance

Life Insurance

401(k) company match

Paid Time Off (15 days annually)

Paid Holiday time (10 holidays)

Tuition Assistance

Job summary

Antylia Scientific, Vernon Hills, IL (Hybrid), is seeking a hands-on Sr. Payroll Specialist to own payroll for multi-state and Canadian employees. You will manage biweekly cycles, ensure regulatory compliance, and partner with HR and ADP to optimize pay processes.

The role requires a Bachelor’s in accounting (or related), 5–7+ years of payroll experience, and CPP certification preferred. Strong ADP knowledge and cross-border payroll experience (US & Canada) are a plus.

Qualifications

• Bachelor's degree in accounting or related field or equivalent experience.
• 5–7+ years’ progressive payroll experience managing a comprehensive payroll process.
• Certified Payroll Professional (CPP) certification preferred.
• Extensive experience processing payroll through ADP Workforce Now or similar platforms.
• Experience with multi-state payrolls and both exempt and non-exempt employees; US & Canada (Quebec) preferred.

Responsibilities

• Oversee full biweekly payroll cycle; audit, reconcile, and manage adjustments and pay files.
• Ensure compliance with federal, state, and local payroll regulations.
• Handle time and attendance with managers; address payroll inquiries from staff and regulators.
• Collaborate with HR for correct pay codes and benefit deductions; liaise with ADP for withholding changes.
• Own year-end activities (W-2s, T-4), payroll tax reconciliations, and regulatory reporting.

Skills

Bachelor's degree in accounting

CPP certification

ADP Workforce Now

Multi-state payroll

US & Canada payroll

Excel

Education

Bachelor's degree in accounting

Tools

ADP Workforce Now

Job description

Job Title: Sr. Specialist, Payroll

Reports To: Director, Total Rewards

Position Location: Vernon Hills, IL (Hybrid)

FLSA Status (Exempt/Non-Exempt): Exempt

About Antylia Scientific:

At Antylia Scientific, we believe the future of science is shaped by the collective power of expertise.

As the home of trusted scientific brands—including Cole-Parmer, Environmental Express and ZeptoMetrix—we bring together specialized knowledge, innovative products, and dedicated people to help laboratories, manufacturers, healthcare organizations, and researchers around the world solve complex challenges and improve lives.

Our teams support customers across life sciences, diagnostics, environmental, industrial, and academic markets with solutions that advance research, improve quality, protect communities, and drive scientific progress.

What makes Antylia unique is the expertise of our people. Across our brands and functions, we collaborate to share knowledge, solve problems, and create better outcomes for our customers. Every employee contributes to a culture built on innovation, integrity, collaboration, and continuous improvement.

If you're passionate about making an impact through science, technology, and customer-focused innovation, you'll find opportunities to grow your career while helping shape the future of science.

About the Job:

We are seeking a hands-on Sr. Payroll Specialist to own the payroll function for a growing Private-Equity backed organization. This role is responsible for the accurate, timely, and compliant processing of multi-state and Canadian payroll, supported by ADP, while serving as the primary liaison between employees, management, and HR. The position will also ensure payroll-related entries and reporting support are completed accurately and on schedule.

How You Will Contribute:

Payroll Operations:

• Full biweekly payroll cycle (prepare, audit, adjust, reconcile, stop payment, manuals, one-off runs).
• Maintain compliance with federal, state, and local payroll regulations.
• Monitor and reconcile ADP changes (new hires, terms, promotions, tax changes).
• Manage adjustments, prepare analytics, review metrics and submit pay files to ADP.
• File tax reports, voluntary deduction reports, and process involuntary deductions (levies, jurisdictions, and garnishments) and completing surveys as required.
• Response to payroll related inquiries from employees, management and regulators.
• Manage time and attendance process with managers, including the resolution of exceptions.
• Work with broader HR team to ensure accurate pay codes and proper deductions/reporting for benefit programs.
• Work with ADP to manage state/local withholding changes and the resolution of any errors.
• Manage and reconcile the funding of benefit accounts (401k, HSA, FSA, RRSP, etc).
• Owns quarterly and year-end payroll activities, including W-2 / T-4 forms, payroll tax reconciliations, regulatory reporting, etc.
• Serve as subject matter expert for payroll policies, procedures, and system administration.
• Stay current on legislative and industry changes that affect US and Canada payroll operations.

Payroll Activities and Business Partnership:

• Maintain strong payroll controls and segregation of duties in compliance with company policies and audit requirements.
• Lead payroll due diligence activities for acquisitions and divestitures. This includes internal control and process review, tax registrations & compliance review, system integration, etc.
• Prepare, review, and validate payroll-related journal entries, accruals, reclasses, etc.
• Assist in payroll-related balance sheet account reconciliation, as needed, including accrued wages, payroll taxes, bonus accruals, PTO / vacation liabilities, employee benefit liabilities, 401(k) and retirement plan obligations.
• Assist with ACA, benefits, workers compensation, 401(k) audits and other regulatory audits.
• Performs other duties as assigned.

The above statements are intended to describe the general nature and level of the work being performed by people assigned to this job. They are not an exhaustive list of all of the duties and responsibilities associated with it.

What You Will Bring That Excites Us:

• Bachelor’s degree in accounting or related field; or equivalent experience.
• 5-7+ years’ progressive payroll experience managing a comprehensive payroll process.
• Certified Payroll Professional (CPP) certification preferred.
• Extensive experience processing payroll through ADP Workforce Now or similar payroll platforms.
• Experience with multi-state payrolls and both exempt and non-exempt employees; experience with international payroll is preferred (US & Canada – Quebec).
• Strong understanding of payroll tax regulations and compliance requirements.
• Proficient in standard applications with intermediate Excel skills.
• Strong interpersonal skills to work effectively with different levels of management within the organization and to interact well with financial teams at other locations.
• Ability to develop and document policies and procedures, and to explain findings of analysis.
• Thrives in a fast-paced, collaborative environment, efficiently works under pressures, within deadlines or other time essential constraints.

What We Have to Offer:

Salary Range: $85,000-$95,000, depending on location, experience, and qualifications.

Benefits coverage begins on the first day of employment, including the following:

• Medical, Dental, Vision Insurance
• Disability Insurance
• Life Insurance
• 401(k) company match
• Paid Time Off (15 days annually)
• Paid Holiday time (10 company-designated holidays)
• Tuition Assistance
• Additional benefits available with company package

This position has not been approved for Relocation Assistance.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.