Sr. Specialist, Events and Community Relations

Moss & Associates; Dallas (TX); Presencial; USD 80.000 - 110.000; Tempo integral

Resumo da vaga

Moss & Associates in Dallas leads the full lifecycle of corporate events and external activations, partnering with Moss Foundation for community-focused initiatives and philanthropy.

You will own event planning, budgeting, vendor negotiations, and on-site execution, ensuring the Moss brand standards are upheld across all activities and venues.

Qualificações

• Experience managing full lifecycle of corporate events from planning to post-event reconciliation.
• Ability to manage budgets and vendor contracts.
• Strong community relations experience in local markets.

Responsabilidades

• Own the full lifecycle of Dallas-market corporate events — from strategic planning to on-site execution and post-event financial reconciliation.
• Develop and maintain event planning timelines with milestones, vendor deadlines, and approvals.
• Build and manage event budgets, track expenditures, and provide transparent reporting to leadership.
• Serve as primary vendor relationship manager for Dallas events — issue RFPs, evaluate proposals, and negotiate contracts.

Conhecimentos

Event planning

Budget management

Vendor management

RFPs

Brand standards

Descrição da vaga

COMPANY OVERVIEW

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management at-risk, design-build, and public-private partnerships. The company's diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, primary and higher education, justice, and solar energy. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.

POSITION SCOPE AND ORGANIZATIONAL IMPACT

The Senior Specialist, Events & Community Relations serves as the primary events, promotional, and community-facing resource for Moss's Dallas market. This role owns the full lifecycle of Dallas-based corporate events and external activations, leads the sourcing and management of branded promotional programming, and interfaces closely with local Moss Foundation representatives to plan, coordinate, and execute community-focused endeavors while sourcing and developing mission-aligned philanthropic opportunities. Operating as Moss's on-the-ground ambassador in Texas, this individual functions with a high degree of independence and is expected to make sound decisions, manage vendor relationships, and represent the Moss brand with professionalism and strategic intent.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Events Management

• Own the full lifecycle of Dallas-market corporate events - including internal office activations, employee recognition events, jobsite events, client-facing receptions, leadership forums, and community-sponsored events - from strategic planning and budget development through on-site execution and post-event financial reconciliation.
• Develop and maintain detailed, long-range event planning timelines that begin well in advance of event dates, incorporating key milestones, vendor deadlines, stakeholder approval checkpoints, and contingency planning to ensure consistent, high-quality delivery.
• Build and manage event budgets using historical data and forward-looking projections; track all expenditures in real time and reconcile final costs post-event with full budget transparency to the Events Director and Dallas office leadership.
• Serve as the primary vendor relationship manager for Dallas events - issuing RFPs, evaluating proposals, and negotiating hotel, venue, AV, catering, and rental contracts to secure favorable terms, while managing attrition risk and vendor compliance throughout each engagement.
• Apply a proactive, risk-aware approach to event planning - identifying potential failure points early in the planning cycle and building documented response plans before issues arise, including weather contingencies, vendor reliability, and logistical dependencies.
• Produce post-event recaps and reporting that capture attendance, budget performance, stakeholder feedback, and lessons learned, delivering insights to the Events Director and Dallas leadership to inform year-over-year planning.
• Ensure all events - from intimate office luncheons to large-scale external activations - reflect Moss brand standards in visual presentation, guest experience, and professional execution.

Community Relations

• Serve as Moss's primary community liaison in the Dallas-Fort Worth market, building and sustaining meaningful relationships with local philanthropic organizations, civic groups, construction industry associations, and community partners on behalf of the company.
• Support Moss's participation and membership in Dallas-area industry organizations - including TEXO (Dallas-Fort Worth Construction Association), AGC Texas Building Branch, and other relevant trade and civic bodies - coordinating event attendance, sponsorships, and leadership engagement.
• Identify, evaluate, and recommend community partnership opportunities, sponsorships, and charitable initiatives that align with Moss's values and strategic priorities; present recommendations to the Events Director and Dallas office leadership for approval.
• Coordinate and support Moss-sponsored community events, volunteer days, and charitable activations - managing logistics, representing the company on-site, and ensuring a professional, on-brand presence.
• Maintain a community relations calendar and partnership tracker that gives the Events Director and Dallas leadership clear visibility into active commitments, upcoming engagements, and strategic opportunities. Develop and manage a tracking tool that showcases community engagement hours for Dallas team members.

Promotional Sourcing and Branded Merchandise

• Own the sourcing, procurement, and inventory management of branded promotional merchandise and event materials for the Dallas market, ensuring all items meet Moss brand standards and are delivered on time and with