Sr. Research Oncology CTMS Analyst - Remote(Full Time, Days)

Nicklaus Children's Health System; Miami (FL); On-site; USD 65,000 - 85,000; Full time

Job summary

Nicklaus Children's Health System in Miami is seeking a Senior Oncology CTMS Analyst to oversee the Clinical Trials Management Software for the Research Institute. This role entails creating study calendars, managing data entry, and reporting metrics critical to research administration.

The ideal candidate will have a Bachelor's degree and four years of experience in research data entry. Excellent communication and organizational skills are essential. Join us to contribute to pediatric clinical research efforts and ensure compliance with protocols and regulations.

Qualifications

• Bachelor’s degree in a relevant field.
• Four (4) years of experience in research and healthcare data entry.

Responsibilities

• Manage daily support for Clinical Trials Management Software.
• Generate reports on key metrics and KPIs.
• Create and maintain study calendars and budgets.
• Mentor and assist with CTMS training and development.

Skills

Experience in pediatric clinical research in a hospital setting

Excellent communication skills

Excellent organizational skills

Excellent time-management skills

Education

Bachelor’s degree in a relevant field

Tools

Research software applications

Database software

Job description

Job Summary

The Senior Oncology CTMS Analyst will be responsible for the daily management and support of the Clinical Trials Management Software for the Nicklaus Children’s Hospital Research Institute. Responsibilities include CTMS data entry, protocol and data updating, study calendar creation and development, budget shell creation and amending, data (metric/KPI) reporting, enrollment and screening dashboard updates, and collaboration with the Research Institute Education on CTMS training and development. The analyst serves as a liaison to vendor partners and the Information Technology Department for shared system applications.

Job Specific Duties

• Communicates research study progress reports (including patient screenings, enrollments, etc.) to relevant hospital units involved with research, establishing good rapport with NCHS department leaders.
• Responsible for the daily management and support—adding, editing, and updating—the Clinical Trials Management Software for the Nicklaus Children’s Research Institute.
• Responsible for RI metric/KPI reporting of critical CTMS data to research administration and senior leadership.
• Translates user requirements into functional and technical design specifications and reviews with clients to ensure accuracy.
• Leads small to medium‑complexity projects for the RI suite of cloud applications—upgrades, initiatives, or workflow enhancements—including the design, build, and test phases.
• Serves as a mentor and subject‑matter expert to internal and external clients and team members.
• Assists and collaborates with the Research Institute Educator on CTMS training and development.
• Creates budget shells and financial schedules for new and existing (amended) study protocols.
• Responsible for creating new study and study amendment protocol calendars in CTMS.
• Assists with entering research patient information and data into CTMS within 72 hours of enrollment, patient visit, or patient‑related event.
• Complies with research finance compliance policies and procedures, including reporting requirements to research finance staff.
• Utilizes Good Clinical Practices in the conduct of clinical trials as per established protocol.
• Follows NCHS RI’s standard operating procedures, HIPAA, and FDA guidelines for clinical research, and keeps updated on those procedures and guidelines.
• Collaborates with Research IT on research administrative‑related software, system updates, and purchases.
• Assists department leadership in establishing application baselines, benchmarks, goals, objectives, and necessary resources to reach them.

Minimum Job Requirements

• Bachelor’s degree in a relevant field.
• Four (4) years of experience in research and healthcare data entry.

Knowledge, Skills, and Abilities

• Experience in pediatric clinical research in a hospital setting preferred.
• Excellent communication skills when working with children and adults.
• Excellent organizational skills, detail‑oriented, people‑oriented, flexible, and adaptable to change.
• Excellent time‑management skills.
• Knowledge of research protocols and research study‑related processes.
• Experience with software applications, including word processing, scheduling, contact database, email, web browsing, hospital records, other database software, and office equipment.