Sr. Recruiting Coordinator

TrueBlue; Downers Grove (IL); On-site; USD 29,000 - 39,000; Full time

Job summary

PeopleScout, a TrueBlue company, seeks a Sr. Recruiting Coordinator in Downers Grove, IL to manage recruitment administration and ensure an exceptional candidate experience.

You will support interview scheduling, document handling, offer letters, and onboarding for both on-site and remote hires. You will uphold data integrity, SOP compliance, and timely processes while collaborating with clients and stakeholders.

Qualifications

• Fluency in English required for candidate interaction via email and phone.
• Minimum 2 years in recruitment, HR operations, or administrative work; 3-5 years preferred.
• Bachelor’s Degree or equivalent experience required.

Responsibilities

• Represent client to candidates and coordinate interview logistics.
• Coordinate travel, scheduling, and budget approvals for recruiting events.
• Generate accurate offer letters and obtain approvals.
• Plan onboarding for on-site and remote new hires.
• Maintain accurate data in the technology platform and ensure timely processes.
• Adhere to SOPs and labor laws across client engagements.
• Participate in special projects and cross-train across PeopleScout functions.

Skills

Fluency in English

Customer service orientation

Administrative skills

Microsoft Office proficiency

Education

Bachelor’s Degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Overview

The Sr. Recruiting Coordinator diligently ensures smooth and efficient processing of all aspects of recruitment administration for an optimal candidate experience. This person reports to the Manager for their respective region or client engagement.

Location: Onsite - Downers Grove, IL

Responsibilities

• Positively represent client to candidate.
• Project support including copying, filing, organizing and storing paper records and other administrative tasks as needed.
• Coordinate interview and recruiting event logistics to include scheduling, booking space, coordinating travel and budget approvals, coordinating food and budget approvals as needed, and timely processing of all related paperwork.
• Generate offer letters accurate in every detail, obtain approvals, and provide to stakeholders as needed.
• Research, plan and facilitate onboarding for new hires both on-site and in remote work locations.
• Active participant in training and calibration sessions. Incorporates feedback provided.
• Initiates an active role in the mastery of learned programs by reviewing guidelines, listening to calls, soliciting and utilizing feedback as necessary.
• Accurate data entry entered into the technology platform.
• Attends to timeliness standards (program specific start and end times, duration, hold time and lag time).
• Adhere to the Recruitment Process Standard Operating Procedures (SOPs) by client to ensure compliance with legal requirements and labor laws.
• Demonstrate openness to and acceptance of fluctuating business needs by maintaining a pleasant professional demeanor and flexibility with scheduling and job requirements.
• Ensure compliance with PeopleScout’s Code of Conduct and Data Privacy policies as well as client policies.
• Responsibility areas will vary by client depending upon scope of services and technology platform.
• Work on special projects as needed.
• Cross-train and participate in other areas of PeopleScout to provide leveraged support as needed.
• Represent PeopleScout in client meetings/calls and provide expert recommendations from a logistical perspective where appropriate; if needed, assist in the development of new programs in the form of role/candidate material review, demo calls and identifies program modifications.

Education

Bachelor’s Degree or equivalent experience

Qualifications

• Fluency in English required to interact with candidates via email and phone.
• Minimum 2 years recruitment, human resources operations, or administrative work experience or equivalent related education, 3-5 years preferred.

Knowledge and Experience

• Strong customer service orientation
• Basic administrative skills (typing, reporting, document and office organization, calendar management)
• Intermediate level skill with Microsoft Office suite preferred
• Excellent oral and written communication, listening, and interpersonal skills
• Able to adapt to changing business priorities and prioritize and execute tasks in a high-pressure environment
• Highly self-motivated and directed
• Keen attention to detail
• Must be 18 years of age or older
• Experience working in a team-oriented, collaborative environment
• Ability to recognize and navigate through cultural differences

Work Conditions

• Occasional early morning/evening and weekend work to meet deadlines and interact with counterparts in different time zones.
• Frequent computer use at workstation for extended periods of time.
• Participation in training sessions, presentations, and meetings, in person or virtually as needed.

Salary Range: $21.00 - $28.00 per hour, depending on experience and geographic location.

Please note that actual compensation offered may vary based on local pay requirements and will meet or exceed state-specific minimum wage or salary thresholds.

Benefits and Well-Being

Employees and their eligible dependents are offered Medical/Dental/Vision insurance and short term disability, in addition to other programs, as well as up to 10 days Paid Time Off per year. .

We consider qualified applicants with arrest and conviction records in accordance with applicable law.

TrueBlue, Inc. and its brands welcome and encourage applications from candidates with disabilities. Accommodations are available upon request for candidates taking part in the application or interview process. If you require disability-related accommodation during the application or interview process, please contact your Recruiter directly, Employee Relations at [e-mail] , or 1-800-610-8920. TrueBlue, Inc. and its brands will consult with all applicants who request disability-related accommodation during the application or interview process to ensure that the accommodation provided takes into account the applicant’s individual accessibility needs.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

About Us: PeopleScout, a TrueBlue company, is a global talent solutions leader, providing unmatched scalability to meet the hiring needs of organizations of all sizes across sectors. PeopleScout’s comprehensive services include Recruitment Process Outsourcing (RPO), Managed Service Provider (MSP), Total Workforce Solutions, and Talent Advisory. Operating in more than 40 countries, with over 30 years of expertise, PeopleScout connects employers with top talent—from volume hiring to specialist roles—with an approach that combines market intelligence, creativity and technology.
Our team believes in the transformative power of connection to drive results—our brand promise “Connect More” is grounded in our legacy of exceptional service and reflects our commitment to forging stronger connections across the talent spectrum through experience, insight and action.