Executive Assistant (Product)

Impiricus; New York (NY); On-site; USD 130,000 - 140,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Flexible vacation policy

12 weeks paid parental leave

401(k) with company match

Job summary

A leading medical technology firm is seeking a Sr. Product Administrator to support their Product organization in New York. The role involves maintaining a product source of truth, coordinating between teams, and providing administrative support to executives. Candidates should have over 5 years of experience in product operations or similar fields, demonstrate excellent organizational skills, and be proficient with tools like Jira and Excel. This hybrid role encourages in-office collaboration 1-2 times a week.

Qualifications

• 5+ years in Product Operations or similar roles within SaaS, Technology, Pharma, or Healthtech.
• Strong fluency with product concepts and development lifecycles.
• High operational rigor with experience building processes and documentation.
• Hands on experience with product operations tools.

Responsibilities

• Maintain product source of truth including roadmaps, OKRs, calendars, and trackers.
• Communicate project updates and priorities clearly to stakeholders.
• Provide administrative assistance to CPO and SVP of Product.
• Lead scheduling and logistics of product team offsites.
• Act as a partial office administrator for the NYC office.

Skills

Product fluency

Operational rigor

Executive partnership skills

Excellent organization

Tools

Jira

PowerPoint

Excel

Job description

Base pay range

$130,000.00/yr - $140,000.00/yr

Who We Are

Impiricus is the first and only AI-powered HCP Engagement Engine. Founded by a practicing physician and a senior pharmaceutical executive, Impiricus was created to cut through the noise and put physician care delivery at the forefront. With our unique frontline access to HCPs, their insights, and clinical expertise, we are committed to providing life science companies with innovative channels and AI technology needed to deliver clear, reliable, and evidence-based resources into the hands of HCPs. Guided by a board of trusted physician advisors, we ensure every message leads to better patient care. Welcome to the future of ethical physician and pharma collaboration!

Job Summary

The Sr. Product Administrator will serve as the connective hub for the Product organization, ensuring clarity, alignment, and operational excellence across all product initiatives. This role keeps the product engine running smoothly by maintaining the product source of truth, streamlining communication, and supporting leadership in planning, prioritization, and execution. You will partner closely with Product Managers and Engineering leadership to ensure the roadmap reflects strategic priorities and the team is set up for success. There are no direct reports for this role.

Responsibilities

• Maintain the product source of truth including roadmaps, OKRs, calendars, trackers, and decision logs.
• Communicate project updates, priorities, and timelines clearly to cross functional stakeholders.
• Provide administrative assistance to CPO and SVP of Product.
• Lead the scheduling and logistics of product team offsites from scheduling meetings to booking travel and hotels.
• Act as a partial office administrator to the Impiricus NYC office.
• Partner with the Product team to ensure deliverables, timelines, and dependencies stay on track.
• Publish simple dashboards and post release summaries to increase visibility and accountability.
• Keep the CPO and ELT informed of progress, risks, delays, and decisions requiring escalation.
• Act as the central connection point across squads and stakeholders to ensure alignment and clarity.
• Partner with Product and Engineering leaders to ensure the roadmap reflects strategic priorities and evolving business needs.
• Facilitate roadmap reviews, planning sessions, and cross functional alignment meetings.
• Create product collateral including slides, documents, visual assets, and leadership meeting materials.
• Manage scheduling and coordination for product reviews, planning sessions, and leadership touch points.
• Support the Product team in preparing materials for industry events in partnership with Marketing.
• Maintain exceptional organization and follow through to ensure nothing falls through the cracks.
• Serve as the right hand partner to the CPO by anticipating needs, removing blockers, and ensuring smooth operations.

Experience

• 5+ years in Product Operations, Product Management, Program Management, or similar roles within SaaS, Technology, Pharma, or Healthtech.
• Strong fluency with product concepts, development lifecycles, and cross functional collaboration.
• High operational rigor with proven success building processes, workflows, and documentation.
• Experience partnering directly with executives and senior leaders.
• Hands on experience with Jira, PowerPoint, Excel, and other product operations tools.
• Experience generating roadmap slides, scheduling roadmap cycles, and contributing to product collateral.
• Comfort handling administrative tasks that support overall product effectiveness.
• Excellent organization skills with the ability to manage complexity and ensure nothing is overlooked.
• Experience creating templates, SOPs, and standards that raise the bar for the Product function.

What is most critical

• Product fluency to understand how Product, Engineering, and Design operate.
• Operational rigor to maintain documentation, standards, and workflow consistency.
• Executive partnership skills to act as the CPO’s right hand and keep communication flowing smoothly.

Hybrid Position

This is a hybrid position based in Manhattan, with 1-2x/week in office to support the CPO and NYC team.

Benefits

Healthcare: Medical, dental, and vision coverage for you and your dependents + on-demand healthcare concierge

HSA, FSA & DCFSA: Pre-tax savings options for healthcare and dependent care, with monthly employer contributions to HSA (if enrolled in a high-deductible plan)

Coverage & Protection: 100% paid short- and long-term disability, plus life and AD&D insurance

Flexible Time Off: Take the time you need with a flexible vacation policy — recharge your batteries your way

Parental Leave: 12 weeks of paid leave to spend time with your newborn, adopted, or foster child (available after 6 months)

Your Work, Your Way: If you’re close to an office, we encourage spending some time in-person to collaborate and connect. If not, remote is always an option.

Home Office Setup: We’ll ship you the gear you need to create a comfortable workspace at home.

401(k): Save for your future with tax advantages (and company match!)

EEO Statement: Impiricus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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