Sr. Payroll Specialist

LHH Recruitment Solutions; Austin (TX); Sur place; USD 85 000 - 115 000; Plein temps

Résumé du poste

LHH Recruitment Solutions is assisting a growing organization in Austin, TX, to hire a Senior Payroll Specialist who will take full ownership of payroll operations across multiple employee groups, including weekly, bi-weekly, and K-1 cycles.

You will manage certified payrolls, apply prevailing wage requirements, and coordinate with ADP for processing while ensuring compliance and accurate labor data for costing and reporting.

Qualifications

• 7+ years of payroll experience, including certified payroll or prevailing wage environments.
• Hands-on experience with multi-state payroll processing.
• Strong understanding of prevailing wage requirements and compliance.

Responsabilités

• Own end-to-end payroll processing across multiple employee groups (weekly, bi-weekly, and K-1).
• Process certified payrolls for government and prevailing wage projects, including pay statement prep and review.
• Monitor and apply prevailing wage requirements across jurisdictions.
• Transfer time and attendance data from ERP systems and upload to ADP for processing.
• Perform detailed payroll audits and resolve discrepancies.
• Maintain labor and time data for job costing and reporting.
• Stay current on federal, state, and local payroll regulations.
• Reconcile payroll components including taxes, garnishments, and deductions.
• Review payroll tax filings and reconcile quarterly and annual reports.
• Process and validate certified payroll reporting in compliance with regulations.
• Support internal, audit, and government reporting needs.
• Set up and maintain earnings and deduction codes, including W-2 alignment.
• Ensure accurate processing of final pay and off-cycle payments.
• Act as liaison with ADP and coordinate payroll activities.
• Manage 401(k) contributions, loans, and Empower uploads within 48 hours.
• Maintain garnishments and retroactive deductions.
• Continuously improve payroll processes, documentation, and internal controls.
• Participate in system enhancements, integrations, and special projects.

Connaissances

Multi-state payroll

Certified payroll

Prevailing wage compliance

Time & attendance data import

Payroll audits

W-2 processing

Detail-oriented

Communication

Outils

ADP Workforce Now

Empower

Description du poste

Our client, a growing organization with a complex, multi-state footprint, is seeking a Senior Payroll Specialist to support their payroll operations. We’re looking for a detail-driven Payroll Operations Specialist to take full ownership of payroll processing across multiple employee groups.

What You’ll Be Doing

Full-Cycle Payroll Ownership

• Manage end-to-end payroll processing (weekly, bi-weekly, and K-1), ensuring accuracy, timeliness, and compliance
• Process certified payrolls for government and prevailing wage projects, including pay statement preparation and review
• Monitor and apply prevailing wage requirements across multiple jurisdictions
• Transfer time & attendance data from ERP systems and upload to ADP for processing
• Perform detailed payroll audits, identify discrepancies, and resolve issues proactively
• Maintain accurate labor and time data for job costing and reporting
• Stay current on federal, state, and local payroll regulations
• Reconcile payroll components including taxes, garnishments, and deductions each cycle
• Review payroll tax filings and reconcile quarterly and annual reports
• Process and validate certified payroll reporting in compliance with regulatory requirements
• Support internal, audit, and government reporting needs
• Set up and maintain earnings and deduction codes, including taxability and W-2 alignment
• Ensure accurate and compliant processing of final pay and off-cycle payments
• Act as the primary liaison with ADP and coordinate payroll activities
• Manage 401(k) contributions, loans, and updates, including timely uploads to Empower (within 48 hours)
• Maintain garnishments and retroactive deductions
• Continuously improve payroll processes, documentation, and internal controls
• Participate in system enhancements, integrations, and special projects

What We’re Looking For

• 7+ years of payroll experience, with a strong focus on certified payroll and/or prevailing wage environments
• Hands-on experience with multi-state payroll processing
• Solid understanding of prevailing wage and compliance requirements
• Experience with ADP Workforce Now strongly preferred
• Detail-oriented with the ability to work in a fast-paced, deadline-driven environment

Nice-to-Have

• CPP or FPC certification
• Background in construction, manufacturing, or other project-driven industries
• Experience supporting audits or working with compliance-heavy payroll environments