Sr. Payroll/Benefits Specialist

FLEXSYS AMERICA; Monongahela (PA); On-site; USD 75,000 - 110,000; Full time

Job summary

Flexsys seeks a Sr. Payroll/Benefits Specialist to manage the US payroll for multiple states from Monongahela, PA. The role includes payroll tax compliance, 401(k) funding, and ad-hoc reporting to support HR and Accounting.

The candidate should have 7+ years of payroll experience and CPP certification, with strong confidentiality and excellent communication skills. The position emphasizes process improvement and system integration.

Qualifications

• Seven years of payroll experience required.
• CPP certification preferred.
• Bachelor's degree in HR or Business preferred.
• Strong confidentiality and data integrity focus.
• Excellent communication and organizational skills.
• Proficiency with Paylocity and HRIS reporting.

Responsibilities

• Process US multi-state bi-weekly payroll accurately.
• Coordinate payroll tax withholdings and funding (401(k), HSA, etc.).
• Produce standard and ad-hoc payroll reports for departments.
• Ensure year-end tasks including W2s and filings.
• Support payroll/timekeeping system configurations and upgrades.
• Back up site administration as needed.

Skills

Payroll processing

Multi-state payroll

Confidentiality

Communication skills

Detail oriented

Organizational skills

Team collaboration

Education

Bachelor's degree in HR or Business

CPP certification

Tools

Paylocity

Fidelity

SharePoint

Excel

PowerPoint

Outlook

Word

HRIS reporting

Job description

Description

Headquartered in Akron, OH, Flexsys is a chemical manufacturing company with operations in the US, Europe, Latin America and Asia. It produces tire additives that enhance the strength and durability of tires for leading manufactures around the world. We are a global supplier of rubber chemicals and solutions including insoluble sulfur, anti-degradants, and stabilizers. The company’s singular focus is on delivering better solutions for manufacturers of tires and other rubber products that enhance product performance, optimize production efficiency, and ensure supply chain success. As the largest manufacturer of tire-industry additives in the world, and a newly independent entity, Flexsys brings a track record of innovation, quality, specialized expertise, a highly collaborative approach, and a commitment to growth – working together with our customers as a valuable partner, helping to meet their critical objectives.

General Description

Flexsys seeks a qualified candidate to fill a Sr. Payroll/Benefits Specialist position. This role is located in Monongahela, PA.

Primary Responsibilities

Payroll Specialist duties

• Responsible for the entire US payroll function ensuring accurate and timely processing of multi-state bi-weekly payroll, payroll tax and funding of 401(k), loans, HSA, deferred compensation, etc.
• Support system configuration as it pertains to payroll and timekeeping.
• Provide standard and ad-hoc payroll reports as needed by various internal departments such as Accounting, Legal, Benefits, and Human Resources.
• Support escalated payroll inquiries, navigate complex situations by recognizing problematic areas, and take ownership of communications through timely resolution.
• Manage compliance related matters such as but not limited to multi-jurisdiction tax withholdings, subpoenas, garnishments, annual audits, balancing and reconciling pay data etc.
• Research and resolve tax notices from federal, state, and local tax agencies.
• Provide support to various projects involving process enhancements and system integrations.
• Create and/or maintain payroll documentation, process workflows, and work instructions as it relates to processing, operational procedures, compliance, and other payroll-related matters.
• Perform data reconciliation/audits to ensure data integrity across multiple systems.
• Manage and prepare year-end process including W2s and tax filings.
• Role may also be asked to backup the Monongahela Site Admin

Benefits Specialist duties

• Analyze and identify opportunities for improvement and recommend scalable processes and/or best practices.
• Use in-depth human resources knowledge to assist North America HR team and line supervision in interpreting and consistently applying policies, programs, and processes.
• Gather, consolidate, and draft information for internal and external correspondence, presentations, and reports with precision, accuracy and a keen eye for detail.
• Perform data analysis and provide recommendations to the HR Managers and/or CHRO.
• Serve on project teams, which may include leading teams, leading meetings, spearheading initiatives, and representing HR on cross-functional teams.
• Facilitate HR transactions related to personnel moves, changes in compensation, hires and terminations.
• Partner with North America HR Manager and Benefits Specialist to facilitate open enrollment.
• May serve as a focal point for HR-related questions from employees and managers.
• Audit and manage HR-related electronic files.
• Serve as a backup for Sr. HR Specialist.
• Other Duties as assigned.

Requirements

Skills and Capabilities

• A degree in Human Resources or Business is preferred.
• At least seven years of payroll experience required.
• Certified Payroll Professional (CPP) required.
• Capability of maintaining confidentiality.
• Excellent organizational, interpersonal, oral and written communications skills.
• Exceptional attention to detail, with the ability to produce accurate, error-free work.
• Strong SharePoint, Microsoft Outlook, Word, Excel and PowerPoint skills.
• Proficiency in HRIS reporting
• Experience with Paylocity preferred.
• Experience with Fidelity preferred.
• Ability to handle and prioritize multiple tasks simultaneously in a deadline-driven, fast-paced environment.
• Patience and pleasant interaction with others; service oriented.
• Outstanding ability to take initiative and to assume responsibility for projects.
• Strong collaboration skills.
• Ambitious and a willingness to think outside the box to deliver creative solutions.
• Superb judgment, maturity, and professionalism.
• Ability to interact with multiple levels of the organization and external vendors.
• Proactive and customer focused
• Problem solve using logic and reasoning to evaluate the strengths and weaknesses of alternatives.

An Equal Opportunity Employer (EOE): race/color/religion/sex/sexual orientation/gender identity/ national origin/disability