Sr Operations Associate

Wealth Enhancement Group; Plymouth (MN); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

Health insurance

401k with match

Paid time off

Paid holidays

Tuition reimbursement

Job summary

Wealth Enhancement Group in Plymouth, MN is seeking a Senior Operations & Advisor Team Office Services Associate to support mailroom, document management, and new-business processing. This on-site role emphasizes accuracy, confidentiality, and process improvement within the Operations department.

Key functions include mail handling, records management, CRM/document management integration, and training of new staff, with a starting hourly rate of 26–29 USD depending on experience and a

Qualifications

• High school diploma or equivalent required; associate degree or other postsecondary education preferred.
• Two or more years of experience in operations, document management, administrative services, financial services, or related environments preferred.
• Experience with Laserfiche, CRM platforms, custodian systems, broker-dealer imaging tools, mail meters, or shipping applications is a plus.
• Demonstrated ability to train colleagues or serve as a process resource is preferred.

Responsibilities

• Collaborate with Operations and advisor teams to deliver timely, accurate operational support.
• Administer interoffice mail and employee mailboxes, prepare outgoing mail and shipments.
• Scan, index and archive documents; ensure metadata accuracy and proper indexing.
• Process new-business documentation and maintain logs for checks and regulatory compliance.
• Provide data-entry, project support, and assist with onboarding of new team members.

Job description

About Wealth EnhancementWealth Enhancement is an independent wealth management firm with an endless passion for enriching the lives of our clients. We continually seek to perfect our craft of personalized financial planning with our team-based Roundtable and UniFi processes that go far beyond the standard approach. We proudly provide unique financial plans and investment management services to over 90,000 households from our over 175 offices - and growing - nationwide.Since 1997, Wealth Enhancement has tirelessly raised the standard of wealth management with specialized knowledge and more attentive service that helps every client craft their future. For more information, please visit www.wealthenhancement.com.Our Plymouth, MN office has an exciting opportunity for a Senior Operations & Advisor Team Office Services Associate! The Senior Operations Associate supports mailroom and office services, document and records management, new-business processing, and administrative services for the Operations department and remote advisor teams. This position serves as a subject matter resource for assigned processes, resolves routine operational issues, maintains complete and accurate records, and identifies opportunities to improve efficiency, quality, and service delivery.This role is an On-site position.In the spirit of pay transparency, we are excited to share the hourly rate for this position is $26.00 to $29.00 per hour, depending on experience.Primary Job FunctionsCollaborate with Operations, advisor teams, and other internal departments to deliver timely, accurate, and confidential operational support.Perform assigned responsibilities in accordance with established procedures, service expectations, record-retention requirements, and applicable regulatory guidelines.Mailroom and Office ServicesAdminister interoffice mail and employee mailboxes.Receive, open, sort, and distribute incoming mail.Prepare, meter, and coordinate outgoing mail and shipments.Operate mail meters and UPS shipping support tools.Generate, merge, and mail client welcome letters.Document and Records ManagementScan and index documents in Laserfiche.Perform quality reviews to confirm that documents are legible, properly indexed, and assigned accurate metadata.Generate cover pages and submit documents to the broker-dealer for imaging.Log, archive, retrieve, and maintain records stored in the Wealth Enhancement records room.Fulfill document-retrieval requests from branch offices and support audit-related requests.Support the import of documents from the CRM into the document-management system.New Business and Transaction SupportProcess incoming new-business documentation for applicable vendors and custodians.Maintain the incoming-check receipt log in accordance with established procedures.Identify incomplete, inaccurate, or incorrectly routed items and coordinate resolution with the appropriate team.Operational Support and Process OwnershipProvide data-entry, project, and administrative support to the Operations department as assigned.Troubleshoot routine processing issues and escalate exceptions appropriately.Serve as a process resource for assigned responsibilities and provide guidance to team members.Assist with the training and onboarding of new team members.Support the maintenance of procedures and job aids for assigned processes.Identify and communicate opportunities to improve accuracy, efficiency, controls, and service delivery.Core CompetenciesStrong attention to detail and commitment to accuracy.Ability to process high volumes of documents and transactions within established deadlines.Strong organizational, prioritization, and time-management skills.Ability to recognize discrepancies, resolve routine issues, and escalate exceptions appropriately.Ability to handle confidential client and employee information with discretion.Effective written and verbal communication skills and a strong internal-service orientation.Ability to work independently and collaboratively in a team environment.Ability to adapt to changing priorities, procedures, and technology.Proficiency with Microsoft Office applications and the ability to learn firm-specific systems and office equipment.Education/QualificationsHigh school diploma or equivalent required; associate degree or other postsecondary education preferred.Two or more years of experience in operations, document management, administrative services, financial services, or a related environment preferred.Experience processing confidential, regulated, or time-sensitive materials preferred.Experience with Laserfiche, CRM platforms, custodian systems, broker-dealer imaging tools, mail meters, or shipping applications is a plus.Experience training colleagues or serving as a process resource is preferred.Securities and/or insurance licenses are a plus but are not required.Demonstrated ability to effectively use AI tools and technologies in daily work tasks.Requirements include understanding how to craft effective prompts, evaluate AI-generated content for accuracy and appropriateness, and integrate AI tools to enhance productivity while maintaining quality standards.Comfort with learning new AI applications and understanding their appropriate use cases and limitations.As AI technology evolves, continued learning and adaptation to new AI tools and methodologies will be expected.WEG hires employees and makes decisions about their salary qualifications based on factors such as the role to be performed; educational and professional experience, qualifications, skills and credentials; tenure, cost-of-living and demand for the role in the applicable market. To comply with state, pay transparency laws, we must disclose the entire salary grade. The entire salary grade for those who are classified as this level is $50,700 - $71,000. However, the base salary range bolded above ($26.00 to $29.00 per hour) is what we expect to pay as a starting range for this position.Comprehensive Benefits OfferingsOur benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. You may be eligible to participate in the following benefits & development opportunities:Training and professional developmentMedical, dental and vision coverage (Available to full-time employees and their families)Health Savings Account (HSA) with employer contribution and Flexible Spending Accounts (FSA) for medical, dependent, and transit expensesLife and AD&D insurance – employer paid and voluntary optionsShort-term and long-term disability, workers compensation – employer paid401k with match and profit sharingWellness programs and resourcesVoluntary benefits, including pet insurance18 days of paid time off (PTO), accrued annually (25 PTO days after 4 years of service)12 paid holidays each year (10 pre-determined and 2 floating days)Paid parental leave and paid caregiver leave (Caregiver leave available after 6 months of tenure)Reimbursement for tuition, licensing, and other credentials (Available after meeting service requirements)Should you need reasonable accommodation when completing the application form or during the selection process, contact the Human Resources Department at 763-417-1700Information provided on this application will be kept confidential and only be shared with those involved in the selection process.Equal Opportunity Employer, including disabled and veterans. This organization participates in E-Verify.Click the following link to view Federal and E-Verify posters: LinkOSHA Requirements: This position requires the ability to stand or sit for long periods of time, file documents in high or low cabinets, to use the telephone and to use the computer systems.Wealth Enhancement may use artificial intelligence (AI) tools to assist in the initial screening of resumes. All AI-supported evaluations are reviewed by our recruitment team to ensure accuracy and fairness. We are committed to equal opportunity in employment and do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status. Your personal information is handled in accordance with applicable data protection laws.