Sr. Office Manager

Blue Origin LLC; Seattle (WA); On-site; USD 130,000 - 182,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid Time Off

Stock Options

Education Support Program

Company events and holidays

Job summary

Blue Origin is seeking an Administrative Specialist to join our corporate functions team in Seattle. You will manage a team of administrative coordinators, handle internal/external customer service, greet clients, and support meetings, events, and office operations with precision.

The ideal candidate has 8+ years in administrative or hospitality environments, strong attention to detail, and solid Microsoft Office skills.

Qualifications

• 8+ years experience in administrative, reception, concierge, customer service or other hospitality environment.
• Intermediate skills with Microsoft Office Suite.
• Experience leading a team in an office environment.

Responsibilities

• Manage a team of administrative coordinators, which could include multiple states.
• Internal/External customer service, including greeting and announcing clients, applicants, and visitors.
• Follow security procedures and compliance for guests, suppliers, and other visitors.
• Follow badging protocols.
• Maintain neat appearance of reception area, conference rooms, and other common areas.
• Assist with catering and set up for meetings and events.
• Inventory kitchen supplies and food.
• Inventory and maintain office supplies.
• Requests for building and housekeeping services as needed.
• Main point of contact for building/office needs.
• Provide administrative support as needed to administrative team and other business units.
• Potential need to travel to multiple sites to support.
• Manage USPS mail for main sites.
• Work with management to set and maintain various budgets.

Skills

Team leadership

Microsoft Office

Attention to detail

Customer service

Tools

Microsoft Office Suite

Job description

Application close date:Applications will be accepted on an ongoing basis until the requisition is closed.At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We’re working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight!This role is part of Blue Origin corporate functions, providing centralized support across Blue Origin business unit teams, functions, and locations.As part of a hardworking team of Administrative specialists, you will share the team’s impact on all aspects of administrative and customer service. We are seeking a proactive, service-oriented individual with excellent administrative and customer service skills that can thrive in a fast-paced environment. This role requires strong attention to detail, organizational skills, the ability to work independently as well as a team environment, and communicate effectively.We are looking for someone to apply their technical expertise, leadership skills, and commitment to quality to positively impact safe human spaceflight. Passion for our mission and vision is required!Responsibilities:Manage a team of administrative coordinators, which could include multiple states.Internal/External customer service, including greeting and announcing clients, applicants, and visitors.Follows security procedures and compliance for guests, suppliers, and other visitors.Follows badging protocols.Maintains neat appearance of reception area, conference rooms, and other common areas.Assists with catering and set up for meetings and events.Inventories kitchen supplies and food.Inventories and maintain office supplies.Requests for building and housekeeping services as needed.Main point of contact for building/office needs.Provides administrative support as needed to administrative team and other business units.Potential need to travel to multiple sites to support.Manage USPS mail for main sites.Work with management to set and maintain various budgets.Qualifications:8+ Experience in an administrative, reception, concierge, customer service or other hospitality environment.Strong attention to detail and ability to uphold the highest level of integrity, confidentiality, and business professionalism.Intermediate skills with Microsoft Office Suite.Experience leading a team in an office environment.Ability to be flexible with work schedule, including weekends and special events.Base Pay Range for:WA applicants is $129,791.00 - $181,706.70Other site ranges may differCulture StatementDon’t meet all desired requirements? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At Blue Origin, we are dedicated to building an authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every desired qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.Export Control RegulationsApplicants for employment at Blue Origin must be a U.S. citizen or national, U.S. permanent resident (i.e. current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.Background CheckRequired for all positions: Blue’s Standard Background CheckRequired for Certain Job Profiles: Defense Biometric Identification System (DBIDS) background check if at any time the role requires one to be on a military installationRequired for Certain Job Profiles: Drivers who operate Commercial Motor Vehicles with a Gross Vehicle Weight (GVW), Gross Vehicle Weight Rating (GVWR) or combination of power unit and trailer that meets or exceeds 10,001 lbs. and/or transports placardable amounts of hazardous materials by ground in any vehicle on a public road while in commerce, may be subject to additional Federal Motor Carrier Safety Regulations including: Driver Qualification Files, Medical Certification (obtained before onboarding), Road Test, Hours of Service, Drug and Alcohol Testing, vehicle inspection requirements, CDL requirements (if applicable) and hazardous materials transportation/shipping training.Required for certain Job Profiles: Ability to obtain and maintain Merchant Mariner Credential, which includes pre-employment and random drug testing as well as DOT physicalBenefitsBenefits include: Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program.Stock Options for all regular employees (working at least 20 hours/week)Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.Dependent on role type and job level, employees may be eligible for benefits and bonuses based on the company's intent to reward individual contributions and enable them to share in the company's results, or other factors at the company's sole discretion. Bonus amounts and eligibility are not guaranteed and subject to change and cancellation. Please check with your recruiter for more details.Equal Employment OpportunityBlue Origin is proud to be an Equal Opportunity/Affirmative Action Employer and is committed to attracting, retaining, and developing a highly qualified and dedicated work force. Blue Origin hires and promotes people on the basis of their qualifications, performance, and abilities. We support the establishment and maintenance of a workplace that fosters trust, equality, and teamwork. We provide all qualified applicants for employment and employees with equal opportunities for hire, promotion, and other terms and conditions of employment, regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin/ethnicity, age, physical or mental disability, genetic factors, military/veteran status, or any other status or characteristic protected by federal, state, and/or local law. Blue Origin will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws, including the Washington Fair Chance Act, the California Fair Chance Act, the Los Angeles Fair Chance in Hiring Ordinance, and other applicable laws.Affirmative Action and Disability AccommodationApplicants wishing to receive information on Blue Origin’s Affirmative Action Plans, or applicants requiring a reasonable accommodation in order to participate in the application and/or interview process, please contact us at [e-mail] . Please note this is a publicly managed inbox. Please do not include any personal medical information in your request.