Administrative Assistant Sr

Blue Origin LLC; Seattle (WA); On-site; USD 84,000 - 118,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with company match

Paid time off

Job summary

Blue Origin LLC is seeking a proactive Admin Assistant Sr. to support a growing team of engineers, technicians, and professionals at our facilities in Washington.

The role requires exceptional organizational skills, strong communication, and meticulous attention to detail to ensure smooth operations in a fast-paced environment. Responsibilities include calendar management, travel coordination, correspondence, and office administration.

Qualifications

• Strong organizational and time-management skills.
• Discretion and handling confidential information.
• Proficiency with Microsoft Office and administrative software.

Responsibilities

• Calendar and meeting management for multiple executives, including booking rooms and catering.
• Arrange domestic and international travel and process expense reports.
• Screen and prioritize calls and emails, draft memos and presentations.
• Organize and maintain confidential files and databases, physical and digital.
• Oversee general office operations and office supplies; suggest workflow improvements.
• Coordinate facility support and desk locations across Lunar Facilities.

Skills

Organizational skills

Time management

Attention to detail

Discretion with confidential info

MS Office proficiency

Interpersonal communication

Multitasking

Independent work

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Application close date:Applications will be accepted on an ongoing basis until the requisition is closed.At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We’re working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight!This role is part of Blue Origin Operations, which is comprised of Integrated Supply Chain, Test Operations, Safety, Quality, and Mission Assurance. This includes Manufacturing and Supply Chain support across all Blue Origin facilities.As part of a unique and highly skilled team, you’ll participate in the development of rocket engines as an Admin Assistant Sr. We are seeking a proactive, service-oriented individual with excellent communication, administrative and customer service skills that can thrive in a fast-paced environment, while embracing teamwork. This role requires strong attention to detail, organizational skills, and the ability to work independently and communicate effectively. You will primarily be responsible for performing a wide variety of administrative functions at our site supporting a growing workforce of engineers, technicians, and other professionals. This position will directly impact the history of space exploration and will require your dedicated commitment and detailed attention towards safe and repeatable spaceflight.Responsibilities Include:Calendar and meeting management : Schedule meetings, manage complex calendars for multiple executives, and handle logistics like room bookings and catering.Travel and expense management : Arrange domestic and international travel, including flights, hotels, and ground transportation, and process expense reports.Communication and correspondence : Screen and prioritize incoming calls and emails, and draft and proofread correspondence such as memos, reports, and presentations.Information and document management : Organize and maintain confidential files, records, and databases, both physically and digitally.Administrative oversight : Oversee general office operations, manage office supplies, and recommend workflow improvements.Facility Support & Space Management: Allocating and managing desk locations at each of the Lunar Facilities. Supporting visitor/tour readiness such as badges and clearances in compliance with Blue guidelines.Support and liaison : Serve as a point of contact between executives, staff, and external stakeholders. Assist with project planning and execution.Employee engagement : Participate in planning and executing employee engagement activities to foster a positive work environmentReporting and finance : Assist in the preparation of reports and track expenditures or budgets.Mentorship : May provide direction or mentorship to junior administrative staff. Minimum Qualifications:Exceptional organizational and time-management skills.Strong attention to detail and accuracy.Discretion and the ability to handle confidential information.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other administrative software.Excellent interpersonal and communication skills.Ability to multitask and work efficiently in a fast-paced environment.Ability to leverage AI tools to increase efficiency and accuracyExperience in an administrative or office environment is required, with a bachelor's degree often preferred but not always mandatory.Preferred Qualifications:Excellent computer skills with Microsoft Excel, MS Excel, and other MS Office software.Excellent written /verbal communications skillsDemonstrates understanding and is able to apply continuous improvement terminology/tooBase Pay Range for:WA applicants is $40.46 - $56.64Other site ranges may differCulture StatementDon’t meet all desired requirements? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At Blue Origin, we are dedicated to building an authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every desired qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.Export Control RegulationsApplicants for employment at Blue Origin must be a U.S. citizen or national, U.S. permanent resident (i.e. current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.Background CheckRequired for all positions: Blue’s Standard Background CheckRequired for Certain Job Profiles: Defense Biometric Identification System (DBIDS) background check if at any time the role requires one to be on a military installationRequired for Certain Job Profiles: Drivers who operate Commercial Motor Vehicles with a Gross Vehicle Weight (GVW), Gross Vehicle Weight Rating (GVWR) or combination of power unit and trailer that meets or exceeds 10,001 lbs. and/or transports placardable amounts of hazardous materials by ground in any vehicle on a public road while in commerce, may be subject to additional Federal Motor Carrier Safety Regulations including: Driver Qualification Files, Medical Certification (obtained before onboarding), Road Test, Hours of Service, Drug and Alcohol Testing, vehicle inspection requirements, CDL requirements (if applicable) and hazardous materials transportation/shipping training.Required for certain Job Profiles: Ability to obtain and maintain Merchant Mariner Credential, which includes pre-employment and random drug testing as well as DOT physicalBenefitsBenefits include: Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program.Stock Options for all regular employees (working at least 20 hours/week)Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.Dependent on role type and job level, employees may be eligible for benefits and bonuses based on the company's intent to reward individual contributions and enable them to share in the company's results, or other factors at the company's sole discretion. Bonus amounts and eligibility are not guaranteed and subject to change and cancellation. Please check with your recruiter for more details.Equal Employment OpportunityBlue Origin is proud to be an Equal Opportunity/Affirmative Action Employer and is committed to attracting, retaining, and developing a highly qualified and dedicated work force. Blue Origin hires and promotes people on the basis of their qualifications, performance, and abilities. We support the establishment and maintenance of a workplace that fosters trust, equality, and teamwork. We provide all qualified applicants for employment and employees with equal opportunities for hire, promotion, and other terms and conditions of employment, regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin/ethnicity, age, physical or mental disability, genetic factors, military/veteran status, or any other status or characteristic protected by federal, state, and/or local law. Blue Origin will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws, including the Washington Fair Chance Act, the California Fair Chance Act, the Los Angeles Fair Chance in Hiring Ordinance, and other applicable laws.Affirmative Action and Disability AccommodationApplicants wishing to receive information on Blue Origin’s Affirmative Action Plans, or applicants requiring a reasonable accommodation in order to participate in the application and/or interview process, please contact us at [e-mail] . Please note this is a publicly managed inbox. Please do not include any personal medical information in your request.