Sr Marketing & Proposal Coordinator

Apex Companies, LLC.; Woburn (MA); On-site; USD 85,000 - 110,000; Full time

Job summary

Apex Companies, LLC. in Woburn, MA is seeking a Senior Marketing Proposal Coordinator to drive high-quality proposals and compelling firm qualifications.

You will partner with the local Marketing team to pursue new work across the northeastern United States, shaping responses that showcase our environmental and engineering expertise. This role emphasizes writing, coordination, and CRM updates, with opportunities for travel to client sites and events.

Qualifications

• 5+ years as a marketer in the AEC industry or professional services.
• Excellent prioritization and time management skills.
• Strong writing and copyediting capabilities.

Responsibilities

• Collaborate with Woburn-based Marketing team on pursuit of new work, with emphasis on projects in the northeastern United States.
• Assist with retrieval and tracking of RFPs/RFQs and go/no-go discussions.
• Lead proposal plan preparation and kickoff discussions.
• Develop compelling firm qualifications, proposals, and presentation materials (layout, writing, coordination).
• Assist with writing, cataloging, and updating project materials (profiles, resumes, client references).
• Produce proposals in person from the Woburn, MA office.
• Travel to client locations to deliver proposals, as needed.
• Support events and trade shows occasionally.
• Proofread, ensure aesthetics and compliance of marketing materials.
• Update CRM and related databases.
• Fulfill other marketing tasks as needed.

Skills

Writing

Copyediting

Time management

Organizational skills

Communication skills

Multitasking

Attention to detail

Travel willingness

Education

Marketing degree

Tools

CRM software

Job description

Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high-quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry‑leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.

As we continue to expand, we're looking for high-performing professionals who are ready to lead, collaborate, innovate, and create impact. At Apex, you help shape what's next. When we succeed together, we share in that success. All Apex positions are eligible for annual bonus opportunities, reinforcing our commitment to recognizing and rewarding meaningful contributions that drive our collective growth.

Your Responsibilities as a Senior Marketing Proposal Coordinator

• Work alongsideourWoburn-based Marketing team in pursuit of new work, with an emphasis onprojects in the northeastern United States.
• Assistwith the retrieval and tracking of requests for proposals/qualifications andhelp withgo/no-go discussions
• Lead proposal plan preparation and drive proposal kick-off discussions
• Develop compelling firm qualifications, proposals, and presentation materialsin support of Apex’s business initiatives. Includeslayout, writing, and coordination.
• Assistwith the writing, cataloging, and updating of projectmaterials, such asprofiles, team resumes, and client references.
• Produce proposals in person, as needed, from the Woburn, MA office.
• Travel to client locations to deliver proposals,as needed.
• Supportspecialeventsand trade shows,on occasion.
• Performtasks to ensure the quality of Marketing materials, such as proofreading, aesthetics, and compliance reviews.
• Update theclientrelationship management (CRM) systemand related databases.
• Fulfill otherMarketingtasks as needed.

What we're looking for:

• Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field.
• Minimum of 5 years of experience as a marketer in the architecture, engineering, and construction (AEC) industry or other professional services fields.
• Excellent prioritization and time management skills.
• Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced, deadline-driven environment.
• Excellent writing and copyediting capabilities
• Strong communications skills and the ability to adapt to different communication styles
• Highly motivated, willing to be part of our Apex team and enhance our marketing efforts
• Ability totravel to theoffice inWoburn, MA, for proposal production, and to client locations for proposal delivery.
• Ability to travel between offices for related tasks on occasion.