Sr Marketing & Proposal Coordinator

Apex Companies, LLC; Woburn (MA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Company-paid life insurance

401k match

Tuition assistance

Bonuses

Job summary

Apex Companies, LLC in Woburn, MA is seeking a Senior Marketing Proposal Coordinator to lead pursuit efforts and coordinate the creation of compelling qualifications, proposals, and presentation materials for Northeast projects.

The role requires 5+ years in marketing within the AEC or professional services field, with proficiency in Adobe InDesign and Microsoft Office, strong writing/editing, and travel to client sites as needed. Apex offers bonuses and a growth-focused environment.

Qualifications

• 5+ years of experience as a marketer in the AEC industry or other professional services fields.
• Proficiency in Adobe InDesign and Microsoft Office.
• Excellent prioritization and time management skills.
• Strong organizational skills, attention to detail, and ability to multitask in a fast-paced, deadline-driven environment.
• Excellent writing and copyediting capabilities
• Strong communications skills and the ability to adapt to different communication styles
• Highly motivated, willing to be part of our Apex team and enhance our marketing efforts
• Ability to travel to the office in Woburn, MA, for proposal production, and to client locations for proposal delivery.
• Ability to travel between offices for related tasks on occasion.
• Valid driver’s license, safe driving history and reliable transportation.
• Sponsorship is not available for this position now or in the future.

Responsibilities

• Lead proposal plan preparation and drive proposal kick-off discussions.
• Develop compelling firm qualifications, proposals, and presentation materials in support of Apex's business initiatives. Includes layout, writing, and coordination.
• Assist with the writing, cataloging, and updating of project materials, such as profiles, team resumes, and client references.
• Produce proposals in person, as needed, from the Woburn, MA office.
• Travel to client locations to deliver proposals, as needed.
• Support events and trade shows, on occasion.
• Perform tasks to ensure the quality of Marketing materials, such as proofreading, aesthetics, and compliance reviews.
• Update the CRM system and related databases.
• Fulfill other Marketing tasks as needed.

Skills

Writing

Copyediting

Time management

Organizational skills

Multitasking

Education

Degree in communications/marketing/business/English

Tools

Adobe InDesign

Microsoft Office

Job description

Are you driven to grow, lead, and make a meaningful impact? At Apex, we're building more than a consulting and engineering firm-we're creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you'll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work. Fueled by high-quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes. As we continue to expand, we're looking for high-performing professionals who are ready to lead, collaborate, innovate, and create impact. At Apex, you help shape what's next. When we succeed together, we share in that success. All Apex positions are eligible for annual bonus opportunities, reinforcing our commitment to recognizing and rewarding meaningful contributions that drive our collective growth.

Your Responsibilities as a Senior Marketing Proposal Coordinator:

• Work alongsideourWoburn-based Marketing team in pursuit of new work, with an emphasis onprojects in the northeastern United States.
• Assistwith the retrieval and tracking of requests for proposals/qualifications andhelp withgo/no-go discussions
• Lead proposal plan preparation and drive proposal kick-off discussions
• Develop compelling firm qualifications, proposals, and presentation materialsin support of Apex's business initiatives. Includeslayout, writing, and coordination.
• Assistwith the writing, cataloging, and updating of projectmaterials, such asprofiles, team resumes, and client references.
• Produce proposals in person, as needed, from the Woburn, MA office.
• Travel to client locations to deliver proposals,as needed.
• Supportspecialeventsand trade shows,on occasion.
• Performtasks to ensure the quality of Marketing materials, such as proofreading, aesthetics, and compliance reviews.
• Update theclientrelationship management (CRM) systemand related databases.
• Fulfill otherMarketingtasks as needed.

What we're looking for:

• Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field.
• Minimum of 5 years of experience as a marketer in the architecture, engineering, and construction (AEC) industry or other professional services fields.
• Proficiencyin AdobeInDesignandMicrosoft Office.
• Excellent prioritization and time management skills.
• Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced, deadline-driven environment.
• Excellent writing and copyediting capabilities
• Strong communications skills and the ability to adapt to different communication styles
• Highly motivated, willing to be part of our Apex team and enhance our marketing efforts
• Ability totravel to theoffice inWoburn, MA, for proposal production, and to client locations for proposal delivery.
• Ability to travel between offices for related tasks on occasion.
• Valid driver's license, safe drivinghistoryand reliable transportation.
• Sponsorshipis not availablefor this position now or in the future.

Why you'll love working for us:

• Company-subsidized medical and dental.
• Company-paid life, short, and long-term disability.
• 401k match, tuition assistance, and more.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.
• Working with the best and brightest in the industry.
• 2,000+ employee national firm with 70+ locations across the US.

Apex Title: Sr Marketing Proposal Coordinator

Annual Expected Pay Range: $75,000 — $90,000 USD

We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact [e-mail] or [phone]. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer