ORA Grant Administrator - Full Time

University of Miami; Coral Gables (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

The University of Miami's Office of Research Administration (ORA) seeks an ORA Grant Administrator to join the Coral Gables Campus. The role reviews completed sponsored proposals and negotiates awards in accordance with sponsor and UM requirements.

You will provide institutional-level research administration to multiple units, advise on sponsor policies, collaborate with investigators and study teams, and maintain compliance and records.

Qualifications

• Bachelor’s degree in relevant field.
• Minimum 3 years of relevant/related experience in research administration.
• Experience in proposal development review and submission, and award review and setup.
• Sponsored programs administration experience in a university setting preferred.
• Knowledge of NIH, DOD/DARPA, NSF, FAA, DOE, and OMB Circulars; Export Control Regulations; FAR.
• Knowledge of sponsor and University systems (Huron Research suite, grants.gov, eRA Commons, DMAS).
• Ability to work independently with sound judgment and professionalism.
• Excellent verbal and written communication with strong customer service.
• Ability to manage deadlines with accuracy and ethics.
• Knowledge of accounting principles and budget control.

Responsibilities

• Reviews, analyzes, negotiates, and endorses completed proposals and awards.
• Ensures use of correct processes, forms, and submission requirements.
• Communicates with extramural agencies on proposal- and grant-related matters.
• Provides advice to staff regarding sponsored research administration issues.
• Collaborates with principal investigators and study teams.
• Keeps current on professional information through trainings.
• Establishes standards and deadlines for proposals.
• Ensures compliance with organizational standards.
• Maintains records of funding sources and grant applicants.
• Adheres to UM policies and safeguards University assets.
• Interacts with Compliance, IRB, Risk Management and sponsors to ensure efficient project management.

Skills

Grant administration

Regulatory compliance

Budgeting

Communication

Independent work

Attention to detail

Proposal review

Education

Bachelor's degree in relevant field

Certified Clinical Research Associate (CRA) preferred

Tools

Huron Research

grants.gov

eRA Commons

Job description

The Office of Research Administration (ORA) has an exciting job opportunity for an ORA Grant Administrator to work at the Coral Gables Campus.

CORE JOB SUMMARY

The ORA Grant Administrator works independently to review completed sponsored proposal applications and negotiate awards in adherence to sponsoring agency and organizational requirements. This position also provides institutional‑level sponsored research administration services to various units and departments.

CORE JOB FUNCTIONS

• Reviews, analyzes, negotiates, and endorses completed proposals and awards.

• Ensures use of the correct processes, forms, and submission requirements.

• Communicates with extramural agencies on proposal and grant‑related matters.

• Provides advice to staff regarding sponsored research administration issues, interpreting a broad range of sponsor policies, government regulations, and terms and conditions.

• Collaborates with other organizational groups such as principal investigators and study teams.

• Keeps current on relevant professional information by attending professional development opportunities and trainings.

• Establishes standards and deadlines for proposals.

• Ensures compliance with organizational standards.

• Maintains records of funding sources and grant applicants.

• Adheres to University and unit‑level policies and procedures and safeguards University assets.

CORE QUALIFICATIONS

Education:

Bachelor’s degree in relevant field.

Certification and Licensing:

Certified Clinical Research Associate (CRA) preferred

Experience:

Minimum 3 years of relevant/related experience in research administration, including proposal development review and submission, and award review and setup. Sponsored programs administration experience in a university setting preferred. Any appropriate combination of relevant education and/or experience may be considered.

Knowledge, Skills and Attitudes:

• Knowledge of University and Federal agency requirements including NIH, DOD/DARPA, NSF, FAA, and DOE, and OMB Circulars, Export Control Regulations, Federal Acquisition Regulations.

• Knowledge of Sponsor and University systems (i.e., Huron Research suite, grants.gov, eRA Commons, DMAS) preferred.

• Ability to work independently and exercise independent judgment and professionalism.

• Ability to stay current on relevant professional information by attending professional development opportunities and trainings.

• Excellent verbal and written communication skills with outstanding customer service skills.

• Professional experience and judgment to effectively serve faculty and sponsors while protecting, representing and advancing the University’s best interests.

• Ability to work well under deadline pressures without sacrificing accuracy, customer service, collegiality or ethics.

• Knowledge of generally accepted accounting procedures and principles.

• Knowledge of budget control methods, policies, and procedures.

• Ability to prepare financial and accounting records.

• Ability to analyze, consolidate, and interpret accounting data.

• Ability to compile, organize, interpret and communicate accounting data and results concisely.

• Ability to manage a budget and work within the constraints of that budget.

• Strong analytic skills.

Department Specific Functions

The ORA Grant Administrator works independently to review completed sponsored proposal applications and negotiate awards in adherence to sponsoring agency and University of Miami requirements. The ORA Grant Administrator is responsible for providing institutional‑level sponsored research administration services to a portfolio of academic departments and research units among all University campuses, including communicating with extramural agencies.

• Reviews, analyzes, negotiates and endorses completed proposals and awards to ensure use of the correct processes, forms and submission requirements.
• Communicates with extramural agencies on proposal and grant‑related matters.
• Provides advice to faculty and staff regarding sponsored research administration issues, interpreting a broad range of sponsor policies, government regulations and terms and conditions.
• Collaborates with other University groups such as Principal Investigators and study teams, Compliance, IRB (Human Subject Research Office), Risk Management, sponsors and other relevant offices to ensure that sponsored research projects are managed in an efficient and effective manner consistent with UM policies and procedures, and applicable agency guidelines, laws and regulations.

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:

Full time

Employee Type:

Staff