Sr. Management Coordinator

Abacus Technology Corporation; Fairborn (OH); On-site; USD 90,000 - 120,000; Full time

Job summary

Abacus Technology Corporation in Ohio seeks a Sr. Management Coordinator to provide operations support for management functions at Wright-Patterson AFB. This full-time role supports program and project management activities and prepares documentation.

The ideal candidate has 15+ years in management/operations support, 5+ years DoD, a related Bachelor’s, and TS/SCI clearance. Proficiency with MS Office, SharePoint, MS Project, and Visio is expected.

Qualifications

• 15+ years experience in management and operations support including at least 5 years supporting DoD programs.
• Bachelor’s degree in a related field; additional experience may substitute for degree requirements.
• Proficient with MS Office; knowledge of SharePoint and project management tools like MS Project and Visio.
• US citizen with current TS/SCI clearance; eligibility for access to classified information.

Responsibilities

• Collaborate with the division chief, program manager, SMEs and personnel to execute capability development programs and projects.
• Assist Government staff with project and program management activities, including documentation and meeting participation.
• Support COOP and other emergency plans and readiness exercises directed by leadership.
• Analyze CDRL items for compliance with contract provisions.
• Attend program and project meetings and coordinate inputs, edits and final reports.
• Serve as project scribe, managing documents, schedules, and presentations as directed.
• Coordinate programmatic documents with DAG, PEG or Front Office Group (FOG).
• Create and manage schedules using MS Project; develop graphic charts from data in spreadsheets.
• Manage division calendar, travel reservations, and miscellaneous division documents.

Skills

Management

Operations support

DoD program support

MS Office

SharePoint

MS Project

Communication

Education

Bachelor's degree in related field

Tools

Microsoft Visio

Microsoft Project

SharePoint

Job description

Overview

Abacus Technology is seeking a Sr. Management Coordinator to provide operations support for management functions at Wright-Patterson AFB. This is a full-time position.

Responsibilities

• Collaborate with the division chief, program manager, subject matter experts, and other personnel in the execution of the capability development programs and projects.
• Assist Government staff with the execution of various assigned project and program management as well as administrative management activities, including but not limited to, the creation, editing, maintenance or distribution of project or program documentation, participation in project or program meetings and complying with reporting requirements.
• Support organizational actions during the creation, testing and execution of the COOP and other emergency plans including readiness exercises executed at the direction of the 88th Air Base Wing, AFLCMC or AFMC Commanders or Mobility and Training Aircraft Directorate leadership.
• Analyze CDRL items submitted by various OEM contractors for compliance with contract provisions.
• Participate in various program and project meetings including, but not limited to planning discussions, site visit planning, contract kickoff meetings, system requirements reviews, program management reviews, system design reviews, demonstration and acceptance plan reviews, technical interchange meetings, prototype compliance reviews, design maturation reviews, government technology demonstrations and demonstration report reviews.
• Participate in programor project-related team meetings at OEM contractor locations or other Government facilities as needed including occasional overnight travel.
• Track production of the division’s monthly report to the AFPEO/MB, coordinate inputs and edits and providing the final version to the division chief for submission.
• Edit, coordinate, and publish program meeting minutes;briefings; and documents.
• Act as “project scribe” in meetings including operating conference room computers andchanging data dynamically in documents, project schedules, spreadsheets or presentations as directed by the division chief, program manager or other personnel.
• Reformat various program management documents prepared under AF 63-series or DoD 5000-series directives into official USAF formats including preparing final versions for electronic or manual signature.
• Coordinate programmatic documents with the DAG, PEG or Front Office Group (FOG).
• Assist with creation/update of schedules using the Government-licensed version of Microsoft Project.
• Create graphic charts of programmatic using data in spreadsheets following division staff guidance regarding content and display.
• Coordinate participation of various military, civilian, contractor and industry personnel for program meetings.
• Manage SOCCER and other suspense tasking receipt, tracking and submission process for the division.
• Assist the division chief with managing the self-assessment program including using the MICT.
• Create and edit administrative, status and miscellaneous division documents including formatting to meet AF correspondence standards.
• Manage SharePoint site content.
• Manage the division’s official file plan and records.
• Assist the Government and Contractor personnel with arranging travel reservations and submitting travel voucher submission related to official trips.
• Create models using Microsoft Visio or other applications to document existing and proposed business methods for continuity planning and process improvement.
• Ensure routine office supplies are stocked for use by division personnel.
• Order office supplies on line from authorized vendors.
• Coordinate with facility managers on division office and common area issues.

Qualifications

15+ years experience in management and operations support including at least 5 years supporting DoD programs. Bachelor’s degree in a related field. Additional years of experience may be substituted for degree requirements. Able to apply knowledge of management functions, processes, and analytical methods or techniques to gather, analyze, and evaluate information required to support operations management programs. Experience with the following preferred: analyzing CDRL items submitted for compliance; managing SharePoint site content; managing SOCCER and other suspense tasking receipt, tracking and submission processes; and creating graphic charts of programmatic using data in spreadsheets. Proficient with MS Office. Knowledge of support activities that assist the program manager in assessing what programs are within schedule and cost baselines, be able to recommend viable solutions to problems, and the pursuit of alternative courses of action. Must be a US citizen and hold a current Top Secret clearance with SCI access (TS/SCI).

Applicants selected will be subject to a U.S. government security investigation and must meet eligibility requirements for access to classified information.

EOE/M/F/Vet/Disabled