Sr HR Analyst

CoolSys; Northern (KY); Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Competitive pay

Medical, Dental, Vision

Paid vacation and holidays

401(K) with company match

Life insurance

AD&D

Disability

Tuition reimbursement

Employee discounts

Pet Insurance

Legal Plan

ID Theft Protection

Job summary

CoolSys is seeking a Sr HR Analyst to ensure the effective use and security of Oracle and UKG, tailored to payroll, compliance, integration, and data analytics for operations.

Responsibilities include configuring modules, maintaining data quality, managing user access, developing HR dashboards, and supporting HRIS initiatives.

The role requires a Bachelor’s degree, 3–5 years in programming and systems analysis, and a strong ability to meet SOX and OSHA requirements.

Qualifications

• Bachelor's degree in CS/IT/Engineering or equivalent experience.
• 3–5 years of experience in programming and systems analysis.
• Deep configuration knowledge of modules, reporting, and security.
• Experience with HRIS and payroll integrations.
• Ability to learn and support new applications and systems.
• Knowledge of SOX/OSHA compliance.

Responsibilities

• Configure modules (e.g., job codes, certifications).
• Maintain data quality through regular audits, uploads, and troubleshooting.
• Manage user roles and access rights, ensuring compliance (SOX/OSHA).
• Develop HR dashboards/reports: turnover, certifications, field performance, compliance.
• Analyze and forecast workforce trends—seasonal hiring and training efficacy.
• Support HRIS initiatives, including HR-to-payroll/timekeeping integrations.
• Conduct testing and system updates for patches or module implementation.
• Provide Level 1–3 support for HR teams, technicians, and managers.
• Create documentation and conduct training on HRIS usage.

Skills

Systems analysis

Programming

Time management

Data analysis

Education

Bachelor's degree in CS/IT/Engineering

IIBA CBAP certification preferred

Tools

Oracle

UKG

HRIS

Job scheduling tools

Job description

Overview

CoolSys solves the most complex challenges in refrigeration, air conditioning, heating, engineering, and energy management. With over 3,700 associates nationwide, we deliver tailored solutions to help businesses cut costs, improve equipment performance, and reduce emissions.

Our services include HVAC and refrigeration equipment sourcing, installation, repair, maintenance, monitoring, and optimization. We also offer engineering design, energy resilience and consumption optimization, asset recycling, and seamless multi-site rollouts across states.

CoolSys serves over 45,000 customer locations in industries like retail, food service, commercial, data centers, industrial, and pharmaceuticals.

No wonder Newsweek named CoolSys one of America’s Greatest Workplaces!

We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include:

• Competitive pay: $90-110k
• Benefits: Medical, Dental, Vision and Prescription coverage.
• Paid vacation, holidays, and floating holiday.
• 401(K)with Company match.
• Company sponsored life insurance, as well as optional AD&D, short and long-term disability.
• Tuition reimbursement.
• Employee discountson vehicles, hotels, theme parks, select cell phone bills and so much more.
• Pet Insurance.
• Legal Plan, and ID Theft Protection.

Job Summary

The Sr HR Analyst ensures the effective use, maintenance, and security of Oracle and UKG, tailored to meet the needs of operations—covering payroll, compliance, integration, and data analytics.

Responsibilities

• Administer and configure specific modules (e.g., job codes, certifications).
• Maintain data quality through regular audits, uploads, and troubleshooting.
• Manage user roles and access rights, ensuring compliance (e.g., SOX, OSHA).
• Develop HR dashboards/reports: turnover, certifications, field performance, compliance.
• Analyze and forecast workforce trends—e.g., seasonal hiring, training efficacy.
• Support HRIS initiatives, including HR-to-payroll/timekeeping integrations.
• Conduct testing and system updates for patches or module implementation.
• Provide Level 1–3 support for HR teams, technicians, and managers.
• Create documentation and conduct training on HRIS usage for all staff.
• Ensure alignment with privacy and regulatory standards: data protection, labor laws, certifications.
• Maintain audit trails and support external/internal compliance reviews.
• Embodies the CoolSys CARES culture (Collaboration, Accountability, Respect, Empowerment, Safety).
• Performs other duties as assigned.

Qualifications

• Bachelor's degree in Computer Science, Information Technology, Engineering or equivalent work experience.
• IIBA CBAP certification, preferred.
• 3-5 years of experience in programming and systems analysis related activities.
• Deep configuration knowledge, including modules, reporting, and security.
• L3 support and regression testing for module updates/releases.
• Integration with job scheduling, payroll, and project accounting tools.
• Documentation of system changes for field compliance and audit readiness.
• Ability to learn and support new applications and systems.
• Knowledge of computer/computational science, data analysis, programming technologies, concepts, and techniques.
• Participates in user acceptance testing and testing of new system functionality.
• Ability to make informed decisions on a wide range of complex business and technical issues.
• Ability to organize and prioritize own work schedule and others' work schedules on a short- and long-term basis to meet deadlines and business needs.
• Responsibilities may require evening and weekend work in response to the system's needs.
• Ability to understand and follow all company policies and procedures and all applicable State and Federal laws.
• Ability to use typical business tools including E-Mail, Word, Excel, etc.

Join Us

Today, there are 27 different companies that make up the CoolSys family of brands. Our valued employees are at the heart of our continued growth and success. We invite you to be part of that growth!

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CoolSysis an EEO/AA Employer. All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristicsare encouraged to apply.

Pre-employment background screening (criminal andMVR for driving positions) and drug testing arerequiredfor all positions. CoolSys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance.